Manual of Policies and Procedures

E/10.6 Revocation of an award

Contact Officer

Director, Student Business Services

Approval Date

25/11/2016

Approval Authority

University Academic Board

Date of Next Review

30/11/2019

10.6.1 Purpose
10.6.2 Application
10.6.3 Roles and responsibilities
10.6.4 Revoking an award because of student misconduct
10.6.5 Revoking an award due to administrative error
10.6.6 Implementing the decision to revoke an award
10.6.7 Delegations
Related Documents
Modification History

10.6.1 Purpose

One of QUT’s core functions under the Queensland University of Technology Act 1998 is the conferral of higher education awards.  The University is therefore responsible for certifying to the professions and to the wider community that the academic awards it has conferred on a graduate are authentic and verified and accurately represent student achievement.  Revocation of an award may be necessary to ensure that community confidence in the integrity of the awards conferred by QUT is maintained.

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10.6.2 Application

QUT may revoke an academic award in the following circumstances:

  • where student misconduct has been substantiated in accordance with the Management of student misconduct policy (E/8.1), and the penalty imposed results in the graduate no longer meeting the requirements for the conferred award
  • where an administrative error has occurred, and the graduate has not met the requirements of the conferred award.

This policy applies to all academic awards (C/3.2) that have been conferred by QUT regardless of when conferred.

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10.6.3 Roles and responsibilities

Position
Responsibility
University Academic Board
  • confers and revokes awards (excludes honorary awards)
Chair, University Academic Board
  • reports the revoking of an award to University Academic Board
Vice-President (Administration) and University Registrar
  • initiates a ‘show cause’ process where revocation of an academic award is under consideration due to substantiated misconduct
Director, Student Business Services
  • identifies cases and implements decisions made under this policy

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10.6.4 Revoking an award because of student misconduct

(a) Timing of decision to revoke

The process for determining whether to revoke an award, in circumstances where a penalty imposed under E/8.1.8 for substantiated misconduct has the effect that a graduate no longer meets all requirements for an academic award, will not commence until all appeal rights internal to the University have been exhausted. 

(b) Show cause notice

The Vice-President (Administration) and University Registrar must issue a notice requiring the graduate to ‘show cause’ why the degree should not be revoked. The Vice-President (Administration) and University Registrar must use all reasonable endeavours to make contact with the graduate for the purposes of issuing this notice, and the notice may be issued by email or some other form of online communication, if this is the only means by which the graduate can be contacted.

The ‘show cause’ notice must state full details of the circumstances resulting in the ineligibility for the award and must provide the graduate with a minimum period of 20 business days in which to make submissions justifying why the award should not be revoked.

(c) Decision on revocation of an award

Any submissions made by the graduate will be provided to the Chair, University Academic Board, for review, who must consider all circumstances relevant to the case, including the time which has elapsed since the award was conferred, the available evidence and findings in regard to misconduct, the extent to which award requirements have not been met due to the penalty imposed, and any other relevant matters. 

Reasons must be provided for the decision to revoke the award, including the date on which the revocation takes effect. If the Chair, University Academic Board, decides to revoke the award, this may be permanent or the revocation may apply only until such time as certain conditions are met. These conditions can include completing a unit or units of study to enable award requirements to be met under current course structures.

Where appropriate to the nature of the award course, a decision may be made to revoke an award, with agreement that the person receives a lower level award.

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10.6.5 Revoking an award due to administrative error

Where an award has been conferred due to administrative error on the part of the University, the award will be revoked by notice from the Chair of University Academic Board.  In this case, the Faculty responsible for the award course will provide all reasonable assistance to the person concerned to complete the award in a timely fashion.

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10.6.6 Implementing the decision to revoke an award

The following steps must be undertaken by the Director, Student Business Services, to implement a decision to revoke an award:

  • the public register of graduates is amended
  • the testamur is cancelled together with any other record (including official transcript of results) relating to that award, and the return of these documents is secured
  • student information system records are updated to show the student has not successfully completed course requirements
  • professional registration bodies or associations are notified that the award has been revoked.

Where a person declines to return the award documentation to QUT, or continues to make reference to holding the award, the University may publish on the QUT website or other appropriate place, a notice that the award has been revoked.

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10.6.7 Delegations

Refer to Appendix 3 Schedule of Authorities and Delegations (C135)

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Related Documents

E/8.1 Management of student misconduct

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Modification History

Date

Sections

Source

Details

25.11.16 All University Academic Board Revised policy
13.11.15 All University Academic Board

New policy

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