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E/10.1 Graduation requirements |
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10.1.1 Eligibility to graduate
This policy should be read in conjunction with the QUT Student Rules and the procedural information provided on the Student Services website. 10.1.1 Eligibility to graduateStudents are eligible to graduate from an award course upon completion of all course requirements. Faculty academic boards determine whether a student has completed all course requirements (see Student Rule 45). For research higher degree students, Research Degrees Committee determines eligibility to graduate (see Doctor of Philosophy Regulations). Awards are conferred by the Registrar under delegated authority from University Academic Board and in accordance with the Student Rules and Doctor of Philosophy Regulations, subject to a requirement to consult University Academic Board on any recommendation outside of existing policies and standards. Course requirements may include completion of a required number of credit points and successful completion of particular units identified in the course structure. Faculty academic boards may also set a limit on the number of grades of 3 that can be credited towards an award course, in accordance with Student rule 44. The limits for each faculty are specified on the Student Services web page. See MOPP C/3.4 for policy on graduation from articulated awards. In specific cases, the University Academic Board, acting on advice from a faculty academic board, may waive some course requirements for individual students under exceptional circumstances related only to course variations beyond the control of a student. 10.1.2 Procedure for conferring awardsThe Student Business Services Department prepares a graduation certification report for consideration by faculties. The Student Support Services Department offers a place to the potential graduand at the next available graduation ceremony, subject to the award being conferred. Course requirements must be completed by a certain date (usually 2-3 weeks prior to the ceremony) for the graduand to be guaranteed a place at the relevant ceremony. After the executive dean of faculty or faculty academic board has determined students' eligibility to graduate, the names of eligible graduands are consolidated by the Student Business Services Department and are forwarded to the Registrar for conferral of the awards. The Registrar will provide an annual report to University Academic Board on awards conferred. Doctoral awards The Research Students Centre prepares a graduation certification report as doctoral candidates become eligible to graduate. After Research Degrees Committee has determined candidates' eligibility to graduate, the names of eligible graduates and citations, as appropriate, are forwarded to the Registrar. Following confirmation from the Registrar that the awards have been conferred by the University Academic Board (or delegate), the Research Students Centre will advise graduands that they may use the title of “Doctor". The Student Support Services Department then offers a place to graduands at the next available graduation ceremony. The Registrar will provide an annual report to University Academic Board on doctoral awards conferred. 10.1.3 Conferring posthumous awardsThe University may award a coursework degree posthumously if the student, at the time of death, was enrolled in units which, if successfully completed, would have completed the award. In the event that a student was at an earlier stage of the course, the University may award a certificate of achievement. The approval of the faculty academic board is required in either case. The University may award a research higher degree posthumously where: i) the student was enrolled at the time of death; ii) the faculty requests a posthumous award through Research Degrees Committee providing evidence to suggest that at the time of death the student had completed
Where Research Degrees Committee, based on faculty advice, determines that the candidate had substantially completed the award at the time of death, it may recommend to the Vice-Chancellor (as Chair of University Academic Board) that the award be made posthumously. In the case of a posthumous degree, the deceased's name will be included in the conferring program and appended with the notation - Posthumous. If the executor or a family member does not wish to receive the award parchment in person, the parchment will be posted to the appropriate representative. The faculty must advise the Student Business Services Department that a posthumous award or certificate should be granted. Modification History
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