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E/6.7 Unsatisfactory academic performance and exclusion |
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6.7.1 Unsatisfactory academic performance This policy should be read in conjunction with the QUT Student Rules and the procedural information provided on the Student Services website. 6.7.1 Unsatisfactory academic performanceThis policy applies to students enrolled in an award course or in a structured program of non-award studies (for example, a university diploma, faculty or school-based certificate, programs offered by the QUT International College). For information on non-award enrolment see MOPP E/4.3.7 . Students are expected to maintain a satisfactory level of academic performance (Student Rule 38). Unsatisfactory academic performance is defined in student rules and may also be defined in course or program requirements. Academic performance is reviewed at the end of each calendar year. Unsatisfactory academic performance includes:
If a unit code and/or title has been changed on administrative grounds, without changing the content, the unit will be deemed to be the same for the purpose of assessing unsatisfactory academic performance. 6.7.2 Early intervention for students performing poorlyBecause unsatisfactory performance management processes are undertaken annually, the University has a mid-year early intervention process for students performing poorly. The process is managed operationally by Student Business Services Department, in negotiation with the relevant faculty. Records of intervention actions undertaken and any results will be kept on the student file. Elements may include production of reports identifying “at risk” students, interviewing and advisory processes, and raising student awareness of generally available services such as counselling and study skills support, including referral. 6.7.3 Probationary enrolmentStudents who achieve a grade point average of less than 3.0 or are awarded a failing grade in a unit which they have previously failed, are placed on probationary enrolment. Probationary enrolment indicates that academic performance has been unsatisfactory, but the student is provided the opportunity to improve. The conditions of probationary enrolment are stated in Student rule 40. The periods of probationary enrolment before and after a period of cancelled enrolment are counted as one period of probationary enrolment. 6.7.4 Designated units in award coursesA designated unit has content that has been identified by the faculty as critical to meeting a satisfactory level of competence. A faculty academic board requires students to complete the unit with a passing grade in order to continue in the award course (Student rule 41(6)). Such units include professional experience units, units requiring the development of particular skills, and units requiring the demonstration of certain personal qualities. At the end of each year students who have failed to achieve a satisfactory level of performance in a designated unit will be eligible for exclusion. A satisfactory level of performance in a designated unit is a grade of 3 (low pass) or higher or S - satisfactory, where appropriate. A schedule of designated units can be found on the Student Services web site . 6.7.5 ExclusionExclusion means that the student is not permitted to continue in a course or courses at QUT (see Student rule 42). An eligible student may be excluded from a course for unsatisfactory academic performance in accordance with Student rule 41. The faculty academic board responsible for the award course in which the student is enrolled determines whether an eligible student should be excluded. A faculty academic board may:
Where a faculty resolves not to exclude an eligible student, the registrar may place the student on probationary enrolment (Student rule 41(3)). The Registrar may exclude a student from all QUT courses and programs if the faculty academic board is recommending exclusion from all the faculty's programs and the student has been excluded previously from a course in another faculty. If a student who has been excluded does not appeal against the decision, or if the student's appeal is not successful, the exclusion remains in force for an indefinite period of time and may only be revoked by the decision of the executive dean to approve an application for readmission (see MOPP E/4.1.11 ). A student in their first year of re-enrolment after a period of exclusion is placed on probationary enrolment (Student rule 43(2)) and is expected to achieve a grade point average of 3.5 and above for units undertaken since readmission. Units failed prior to the period of exclusion will be taken into account when considering whether the student is eligible for exclusion for failing a unit twice. If the student is permitted to proceed with the program, in subsequent years the student is subject to the normal rules for assessing academic performance. In assessing academic performance, units failed prior to the period of exclusion and the grade point average prior to the period of exclusion will be taken into account. In accordance with the ESOS Act, all international student visa holders who have been excluded under student rule 41, will be reported to the Department of Immigration and Citizenship (DIAC), for breach of the student condition relating to satisfactory academic performance. 6.7.6 Right to appealAny student who has been excluded from a program of study has a right to appeal to Appeals Committee (Student Rule 47 (2)). 6.7.7 Lodging an appealAppeals must be lodged by the date specified in the letter which advised the student of the exclusion. The university is not obliged to consider an appeal lodged after this date. Procedures for submitting an appeal can be found on the Student Services website. 6.7.8 Appeals against exclusion for unsatisfactory academic performanceAn appeal against exclusion for unsatisfactory academic performance is referred to the relevant faculty academic board. The faculty academic board recommends to Appeals Committee whether the appeal should be upheld or dismissed. The Appeals Committee considers:
Appellants may be invited to present their case to Appeals Committee at a time nominated by the committee. An appellant may choose to be accompanied by a companion. The companion may not speak unless invited to do so by the chair of the committee. When an appeal against exclusion is upheld, the student may immediately re-enrol in the program and will be placed on probationary enrolment for the remainder of the academic year in accordance with Student rule 43. There will be no adverse academic or financial consequences provided enrolment occurs within five working days of the date of notification of the appeal outcome. Where a faculty academic board recommends that an appeal against exclusion for failure to complete an award course within the required time limit should be upheld, the board must include in its report a specified period in which the student will complete the course requirements and any units or special examinations that the student will be required to undertake. Where Appeals Committee decides that an appeal against exclusion for failure to complete an award course within the required time limit should be upheld, the faculty academic board will be required to determine conditions under which the student may complete the course. In all cases, the decision of Appeals Committee is final. 6.7.9 Status of students awaiting the outcome of an appealThe University will make determinations on appeals against exclusion as soon as practicable, but will not necessarily resolve any particular case before the close of enrolments for the next teaching period. Students whose appeals will not be resolved before the commencement of the teaching period (where the delay is not the fault of the student) are issued with a letter of authorisation for attendance at classes only, pending the outcome of the appeal. Students must consult the course coordinator about the enrolment program they will undertake while awaiting the outcome of the appeal. Students who have already commenced studies in a teaching period when issued with an exclusion notice will be permitted to continue studies in that teaching period only. Such students must comply with the appeals deadline stated in their exclusion notice. Following completion of the teaching period, students will be excluded subject to the outcome of an appeal. Related Documents
MOPP C/9.3 Procedures for academic dishonesty Modification History
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