Manual of Policies and Procedures

2021 MOPP Updates

January/February 2021

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.4 QUT Quality and Standards Framework - Periodic review - minor revisions resulting from changes to the organisational structure (effective 31.01.21)

A/3.9 University Executive Committee charter - Administrative membership change - Institutes disestablished

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

C/2.1 University Learning and Teaching Committee - Revised membership provisions following organisational restructure - Executive Director, Student Services and Wellbeing added as a member and Director, Student Administration and Director, Equity Services removed

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/1.3 Sustainability - New policy

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/1.3 International Strategy Committee charter - Committee disestablished

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Council Delegations relating to planning (policy approved 10.12.2020) - revised (C045, C047), new (C046, C050)

OTHER

Revised to update Governance and Legal Services to Governance, Legal and Performance – effective 31.01.2021

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March/April 2021

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.7 Protection of academic freedom and freedom of speech - New policy

A/1.8 Crisis management - New policy

A/2.3 Corporate Reviews Framework - Policy rescinded following repositioning organisational change, content incorporated into A/2.2 University Integrated Planning Framework

A/3.9 University Executive Committee charter - Revised membership in accordance with the new organisational structure and the reform of University committees (effective 01.03.21)

A/8.2 Indigenous Australian Advisory Committee charter - Revised membership - Provost category changed from 'ex officio' to 'or nominee'

A/8.9 University Equity Committee charter - Revised membership provisions following organisational restructure

A/9.9 University Health, Safety and Environment Committee - Revised membership provisions following organisational restructure

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.2  Research structures - Revised policy to include changes resulting from Repositioning QUT for a post-COVID world organisational restructure (effective 31.01.21)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/10.2 Award parchments - Revised, modernised and renamed policy incorporating E/10.2 Award parchments and rescinded policy E/10.5 Australian Higher Education Graduation Statement (AHEGS)

E/10.5 Australian Higher Education Graduation Statement (AHEGS) - Policy rescinded, content incorporated into revised and renamed policy E/10.2 Official academic award documents

E/5.1 Class timetabling - Periodic review - minor changes to reflect current processes and Repositioning QUT for a post-COVID world organisational restructure (effective 31.01.21)

CHAPTER F - INFORMATION MANAGEMENT

F/1.1 Provision, acquisition and use of information and communications technology resources - Revised to include terminology update consistent with the Cloud Foundations project (cloud-first to cloud-right)

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations (SOAD) - SOAD content transferred to Register of Authorities and Delegations (ROAD) in Digital Workplace - landing page in MOPP updated

Appendix 5 QUT Organisational Structure - Revised and reformatted new Organisational Structure 'Repositioning QUT for a post-COVID world' (effective 31.01.2021)

OTHER

Updates to MOPP Chapter A, C, D, E, F and G policies - Changes resulting from new Organisational Structure 'Repositioning QUT for a post-COVID world' (effective 31.01.2021)

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May/June 2021

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.6 Management of contracts, deeds and memoranda of understanding - Revised policy to include Commonwealth foreign influence, foreign interference and foreign arrangement requirements

A/3.4 Chancellor's Committee charter - Periodic review - charter revised and committee renamed to Governance, Nominations and Remuneration Committee

A/3.7 Faculty academic boards charter - Revised charter and membership provisions

A/4.1 Organisational structure - Revised policy to include changes resulting from QUT’s Repositioning QUT for a post-COVID world organisational restructure (effective 31.01.21)

A/8.5 Resolution procedures for sexual harassment, sexual assault and discrimination related complaints - Revised policy to include a new external complaints process through an independent service provider (effective 16.06.21)

CHAPTER B - HUMAN RESOURCES

B/8.1 QUT Staff Code of Conduct - Periodic review - revised policy in response to new policy, A/1.7 Protection of academic freedom and freedom of speech

B/8.3 Public interest disclosure management - Revised policy to include a new external complaints process through an independent service provider (effective 16.06.21)

B/8.6 Corruption and fraud control - Revised policy to include a new external complaints process through an independent service provider (effective 16.06.21)

B/8.7 Conflict of Interest - Revised policy to include definition of personal relationship

B/10.1 Staff complaints - Revised policy to include a new external complaints process through an independent service provider (effective 16.06.21)

CHAPTER C - LEARNING AND TEACHING

C/3.3 Non-award study - Revised policy to encompass non-award executive and professional education managed by QUTeX and all other forms of non-award study (C/3.4 Graduate and professional education policy rescinded)

C/3.4 Graduate and professional education - Policy rescinded

C/3.6 Educational partnerships - New policy

C/4.7 Evaluation of courses, units, teaching and student experience - Administrative amendments to revise responsibility as a result of "Repositioning QUT for a post-COVID world" reorganisation (effective 31.01.21)

C/6.3 Blended and online learning - Policy rescinded

C/7.2 Open Educational Resources - Periodic review - policy revised

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.1 University Research and Innovation Committee charter - Revised membership and charter and committee renamed to University Research Committee

D/2.2 Student Research Misconduct Committee charter - Revised membership provisions following organisational restructure - "Repositioning QUT for a post-COVID world"

D/2.6 QUT Code for responsible conduct of research - Revisions to responsibilities and delegation as a result of "Repositioning QUT for a post-COVID world" reorganisation (effective 31.01.21)

D/5.2 Research Degrees Committee charter - Revised membership resulting from the committee reform and "Repositioning QUT for a post-COVID world" reorganisation (effective 31.01.21)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.2 Appeals Committee charter - Revised membership resulting from the committee reform and "Repositioning QUT for a post-COVID world" reorganisation (effective 31.01.21)

E/3.4 Confirmation of Aboriginal and/or Torres Strait Islander descent - New policy

E/4.3 Enrolment programs - Revised policy to include changes to QUT’s definitions of attendance modes for courses, study, units and modules

CHAPTER F - INFORMATION MANAGEMENT

F/5.1 Copyright - Periodic review - policy revised

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/1.1 QUT international framework - Revisions to responsibilities and external obligations as a result of Repositioning QUT for a post-COVID world reorganisation and Commonwealth foreign influence, foreign interference and foreign arrangement requirements

I/1.4 International Cooperation Agreements - Revisions to responsibilities and external obligations as a result of Repositioning QUT for a post-COVID world reorganisation and Commonwealth foreign influence, foreign interference and foreign arrangement requirements

I/2.1 QUT Alumni - Revised to include name change and position title change for Alumni, Venues and Events Office and Director – Alumni, Venues and Events arising from Repositioning QUT for a post-COVID world reorganisation – effective 31.01.21

I/3.1 Museums, collections and public cultural precincts - Revised to include position title changes for Executive Director, Advancement and Director – Alumni, Venues and Events arising from Repositioning QUT for a post-COVID world reorganisation – effective 31.01.21

I/4.2 Advancement Committee charter - Revised to include position title change for Director, QUT Precincts to Executive Director, Advancement arising from Repositioning QUT for a post-COVID world reorganisation - effective 31.01.21

APPENDICES

Appendix 2 QUT Council Procedures - Council Procedure 6 - Revised procedure - skills categories for prospective members updated and Chancellor’s Committee renamed to Governance, Nominations and Remuneration Committee

Appendix 5 QUT Organisational Structure - Approved position title Pro Vice-Chancellor (Entrepreneurship) added, formerly Executive Director

OTHER

Chapter B policies and other administrative amendments resulting from new Organisational Structure 'Repositioning QUT for a post-COVID world" (effective 31.01.21)

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July/August 2021

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.7 Protection of academic freedom and freedom of speech - Change to responsibilities for Provost to include development of training on academic freedom

CHAPTER B - HUMAN RESOURCES

B/8.1 QUT Staff Code of Conduct - Periodic review, revised policy in response to new policy A/1.7 Protection of academic freedom and freedom of speech

B/8.7 Conflict of interest - Revised policy to include definition of personal relationship

CHAPTER C - LEARNING AND TEACHING

C/6.4 Recording of lectures and classes - Policy renamed to Use of QUT digial media for learning and teaching and revised to incorporate inclusion of a broader focus on digital media for learning and teaching

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.1 University Research Committee charter - Revised purpose, responsibilities and membership

D/2.4 Monitoring of research approved by a University Review Body - Revised policy including new template and clarification on researchers’ responsibilities and QUT Sponsor responsibilities relating to clinical trials

D/5.2 Reseach Degrees Committee charter - Revised membership resulting from the committee reform and 'Repositioning QUT for a post-COVID world' reorganisation (effective 31.01.21)

D/6.7 University Animal Ethics Committee charter - Revised terms of reference in accordance with committee self-assessment review and to align with legislation to include greater detail relating to reporting of complaints and non-compliance

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.2 Appeals Committee charter - Revised membership resulting from the committee reform and 'Repositioning QUT for a post-COVID world' reorganisation (effective 31.01.21)

E/6.3 Student academic concessions - New section added (C/5.5.7 Informal assignment extension (as E/6.3.5(d)) and definition of ‘assignment’ added (effective 01.11.21)

E/10.1 Conferral, graduation and academic dress - Revised policy to update academic dress standard for awards resulting from 'Repositioning QUT for a post-COVID world' reorganisation (approved executively by chair, University Academic Board 15.01.21)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

Various finance polices updated - references and links to Finance Manual

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September/October 2021

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.7 Protection of academic freedom and freedom of speech - Administrative amendment to the 'duty to foster wellbeing' definition to align with QUT Enterprise Agreements and Contact Officer updated

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/3.1 Intellectual property - Revised policy

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.2 Alumni Board - Council Committee disestablished - terms of reference removed

APPENDICES

Appendix 2 QUT Council Procedures - Council Procedure 1- Committees - Revised to clarify committee terms for elected and nominated positions

OTHER

Register of Authorities and Delegations - Revised Human Resources Council delegations resulting from QUT's Repositioning for a post-COVID world organisational restructure

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November/December 2021

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.7 Protection of academic freedom and freedom of speech - Revised policy to include the Attestation Statement in responsibilities

A/2.1 Professional services - Policy rescinded - new Service Delivery Framework defines the service delivery lifecycle, governance forums, roles and responsibilities, and service metrics

A/4.1 Organisational structure - International Portfolio renamed to International and External Relations Portfolio and the new position title for Deputy Vice-Chancellor and Vice-President (International) to Deputy Vice-Chancellor and Vice- President (International and External Relations)

CHAPTER B - HUMAN RESOURCES

B/8.7 Conflict of interest - Revised amendment to clarify Key Management Personnel

B/9.1 Performance planning and review for professional staff - Revised policy

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/6.5 University Human Research Ethics Committee charter - Revised terms of reference in accordance with committee self-assessment. Includes greater details relating to reporting of complaints and non-compliance and a change in membership requirements to more closely align with the National Statement and remove reference to Faculty Research Ethics Advisors

D/6.6  University Biosafety Committee charter - Revised terms of reference in accordance with committee self-assessment review, including an update to committee responsibilities, membership and the procedures for reporting of complaints and non-compliance.

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/3.1 Student representation (protocol) - Annual review and administrative change resulting from 'Repositioning QUT for a post-COVID world'

E/4.2 Advanced standing - Periodic review - policy revised

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/3.2 Investments - Periodic review - revised policy

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.1 QUT Alumni - Revised policy following changes to the QUT Act and the disestablishment of Alumni Board

APPENDICES

Appendix 2 QUT Council Procedures - Council Procedure 6 - Procedures for nomination of prospective Council members - Revised following the commencement of the QUT Amendment Act (effective 24.12.21)

Appendix 2 QUT Council Procedures - Council Procedure 7 - Procedures for Conduct of Elections - Revised following the commencement of the QUT Amendment Act (effective 24.11.21) - removed provisions for Alumni elections

Appendix 5 QUT Organisational Structure - Reporting changes in Chancellery Division - approved name change for International portfolio to International and External Relations and position title for Deputy Vice-Chancellor and Vice-President (International) to Deputy Vice-Chancellor and Vice-President (International and External Relations). The portfolio includes Marketing and Communication and Government Relations and Protocol

OTHER

Register of Authorities and Delegations - Revised Human Resources delegations resulting from QUT's Repositioning for a post-COVID world organisational restructure - effective 01.01.2022

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