2018 MOPP Updates
January/February 2018
CHAPTER A - GOVERNANCE AND ORGANISATION
A/8.2 Indigenous Education, Research and Employment Committee - Position title change - Dean, Indigenous Research and Engagement to Director, Indigenous Research and Engagement Unit
A/8.9 Equity Board - Renamed to University Equity Committee and terms of reference redrafted to committee charter
CHAPTER B - HUMAN RESOURCES
No updates
CHAPTER C - LEARNING AND TEACHING
C/5.1 Assessment and feedback - Revised policy incorporating E/6.6 Access to assessment results, effective 01.01.18, approved 21.07.17
CHAPTER D - RESEARCH AND DEVELOPMENT
D/6.5 University Human Research Ethics Committee - New committee charter and revised membership to accurately reflect membership categories
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/1.3 Student Misconduct Committee - Terms of reference redrafted to committee charter
E/1.4 Faculty Academic Misconduct Committees - Terms of reference redrafted to committee charter
E/3.2 Fitness to study - New policy
E/5.1 Class timetabling - Revised and simplified policy
E/6.6 Access to assessment results - Policy rescinded and content incorporated into C/5.1 Assessment and feedback, effective 01.01.18, approved 21.07.17
CHAPTER F - INFORMATION MANAGEMENT
F/6.1 Records management - Revised and simplified policy
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
No updates
APPENDICES
Appendix 3 Schedule of Authorities and Delegations - SOAD C159 and C/2.2.4 amended to include additional delegations relating to lower risk curriculum matters (approved Council 170809)
OTHER
No updates
March/April 2018
CHAPTER A - GOVERNANCE AND ORGANISATION
A/8.2 Indigenous Education, Research and Employment Committee - Revised membership provisions to include Professor, Indigenous Research
A/8.5 Grievance resolution procedures for discrimination related grievances - Revised and simplified policy
A/8.6 Disability - Revised and simplified policy
A/8.7 Cultural diversity and anti-racism - Revised and simplified policy
CHAPTER B - HUMAN RESOURCES
No updates
CHAPTER C - LEARNING AND TEACHING
C/4.4 Work integrated learning - Revised and simplified policy
C/4.7 Evaluation of courses, units, teaching and student experience - Revised and simplified policy
CHAPTER D - RESEARCH AND DEVELOPMENT
No updates
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
No updates
CHAPTER F - INFORMATION MANAGEMENT
No updates
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
No updates
APPENDICES
No updates
OTHER
No updates
May/June 2018
CHAPTER A - GOVERNANCE AND ORGANISATION
A/3.1 QUT Council - Revised policy to include consequential changes from the repeal of the Student Rules - effective 01.07.18
A/3.4 Chancellor's Committee - Membership and terms of reference redrafted to committee charter
A/4.1 Organisational structure - Revised policy and organisational structure
CHAPTER B - HUMAN RESOURCES
B/6.8 Other types of leave - Revised to include amendments to Defence Reserve Forces leave in accordance with Federal Government provisions effective 27.11.17
CHAPTER C - LEARNING AND TEACHING
C/5.1 Assessment and feedback - Revised policy to include consequential changes from the repeal of the Student Rules - effective 01.07.18
CHAPTER D - RESEARCH AND DEVELOPMENT
No updates
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/1.2 Appeals Committee charter - Revised terms of reference to new charter
E/4.1 Student admission - Revised policy to include consequential changes from the repeal of the Student Rules - effective 01.07.18
E/4.3 Enrolment programs - Revised policy to include consequential changes from the repeal of the Student Rules - effective 01.07.18
E/6.3 Student academic concessions -Revised to include amendments as a result of changes to the Defence Reserve Service (Protection) Act, effective
27.11.17
CHAPTER F - INFORMATION MANAGEMENT
No updates
CHAPTER G - FINANCIAL MANAGEMENT
G/3.1 Assets - Policy revised to expand write-off authorities and add additional delegation to improve business process efficiency in asset and debt management
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
I/5.1 QUT Alumni - Revised and simplified policy to address matters resulting from repeal of Queensland University of Technology (QUT Alumni) Statute 2008 and incorporate rescinded policy I/5.2 QUT Outstanding Alumni Awards - effective 01.07.18
I/5.2 QUT Outstanding Alumni Awards - Policy rescinded and content incorporated into I/5.1 QUT Alumni
APPENDICES
Appendix 1b QUT Legislative provisions - Statutes (Courses and Awards) - Statutes repealed as a consequence of amendments to QUT Act (assented 13 October 2017)
Appendix 1cst QUT Legislative provisions - Rules (Student Rules) - Student Rules repealed 01.07.18
Appendix 2 QUT Council Procedures-CP7 Procedures for Conduct of Elections - Revised procedures to address requirements of section 26AA of QUT Act including repeal of Queensland University of Technology (QUT Alumni) Statute 2008 - effective 01.07.18
Appendix 3 Schedule of Authorities and Delegations -Delegations revised to include approved position title changes - Vice-Chancellor to Vice-Chancellor and President; Senior Deputy Vice-Chancellor to Provost; Registrar to Vice-President (Administration) and Registrar; Executive Director, Finance and Resource Planning to Vice-President (Resources) and Chief Financial Officer; Deputy Vice-Chancellor (Technology, Information and Library Services) to Vice-President (Technology) and Chief Information Officer; Deputy Vice-Chancellor (International and Development) to Deputy Vice-Chancellor and Vice-President (International and Development) - effective 01.07.18
Appendix 5 QUT Organisational Structure - Design change and approved changes to principal officers and organisational structure policy (A/4.1) - effective 01.07.18
Appendix 8 QUT Committees Structure - Design change following approved changes to principal officers and organisational structure policy (A/4.1) - effective 01.07.18
OTHER
Global change to various policies to update approves position titles: Vice-Chancellor to Vice-Chancellor and President; Senior Deputy Vice-Chancellor to Provost; Registrar to Vice-President (Administration) and Registrar; Executive Director, Finance and Resource Planning to Vice-President (Resources) and Chief Financial Officer; Deputy Vice-Chancellor (Technology, Information and Library Services) to Vice-President (Technology) and Chief Information Officer; Deputy Vice-Chancellor (International and Development) to Deputy Vice-Chancellor and Vice-President (International and Development) - effective 01.07.18, and new positions - Pro Vice-Chancellor (Indigenous Strategy); Pro Vice-Chancellor (Graduate Research and Development); Pro Vice-Chancellor (Digital Learning)
Policies updated: Appendix 2 Council Procedure 1 - Committees; Appendix 2 Council Procedure 2 – Reappointment of the Vice-Chancellor and President; Appendix 2 Council Procedure 3 – Election of Chancellor and Deputy Chancellor; Appendix 2 Council Procedure 4 – The Vice-Chancellor and President; Appendix 2 Council Procedure 6 – Procedures for the nomination of prospective Council members; Appendix 3 Schedule of Authorities and Delegations - Preamble; A/1.1 QUT Governance Framework; A/1.3 Compliance; A/1.4 QUT seal; A/1.5 QUT Assurance and Risk Management Services Charter; A/2.2 University Planning Framework; A/2.3 Corporate Reviews Framework; A/2.4 QUT Quality and Standards Framework; A/2.5 Risk management; A/2.6 Internal control; A/3.1 QUT Council; A/3.3 Audit and Risk Management Committee; A/3.4 Chancellor’s Committee; A/3.5 Planning and Resources Committee; A/3.6 University Academic Board; A/3.7 Faculty academic boards charter; A/3.9 Vice-Chancellor’s Advisory Committee; A/7.1 Indemnity and insurance; A/8.1 Aboriginal and Torres Strait Islander education and employment; A/8.2 Indigenous Education, Research and Employment Committee charter; A/8.5 Grievance resolution procedures for discrimination and grievances; A/8.9 University Equity Committee charter; A/9.1 Health, safety and environment framework; A/9.2 Environmental protection; A/9.5 Radiation protection; A/9.6 Communicable/infectious diseases; A/9.9 University Health, Safety and Environment Committee charter; B/1.1 Industrial and legislative environment; B/2.1 Distinguished and honorary titles; B/3.1 Workforce planning; B/3.3 Privately funded academic positions; B/3.5 Academic leadership roles in teaching and learning; B/3.8 Academic Internship Scheme; B/4.1 Recruitment and advertising; B/4.2 Selection and appointment; B/4.11 New Professors Scheme; B/5.1 Vice-Chancellor’s Awards for Excellence; B/5.2 Vice-Chancellor’s Performance Fund; B/5.3 Promotion for academic staff; B/5.5 University Promotion Committee; B/5.7 QUT Distinguished Service Medal; B/7.3 Remuneration and allowances; B/7.10 Salary loading; B/7.12 Termination of employment on medical grounds – senior staff; B/7.13 Re-engagement following redundancy or early retirement; B/7.14 Remuneration for senior staff; B/8.1 QUT Staff Code of Conduct; B/8.3 Public interest disclosure management; B/8.5 Disciplinary action for misconduct and serious misconduct – senior staff; B/8.6 Corruption and fraud control; B/8.7 Conflict of interest; B/9.2 Performance planning and review for academic staff; B/9.3 Performance planning and review for senior staff; B/9.5 Managing unsatisfactory performance – senior staff; B/10.1 Staff complaints; B/11.1 Human resources workplace change management policy; B/11.3 Redeployment; B/11.4 Voluntary and involuntary redundancy – senior staff; B/12.1 Staff development policy; B/12.3 Study assistance scheme for professional and academic staff; B/12.5 Involvement with national and international bodies; B/12.7 Professional Development Leave (PDL) for academic staff; B/12.8 Professional development program for professional staff; C/1.3 Learning and teaching grants and awards; C/2.1 University Learning and Teaching Committee; C/2.2 Curriculum Standards Committee charter; C/2.3 Programs Executive Committee; C/3.2 Award classifications; C/3.4 Graduate and professional education; C/3.5 Transnational education; C/4.1 Curriculum design, approval and accreditation; C/4.4 Work integrated learning; C/5.1 Assessment and feedback; C/5.2 QUT grading; C/5.3 Academic integrity; C/6.4 Recording of lectures and classes; D/1.1 Research and innovation; D/2.1 University Research and Innovation Committee; D/2.2 Student Research Misconduct Committee; D/2.3 Research governance framework; D/2.5 Trade controls for goods, software, technologies and services; D/2.6 QUT Code of Conduct for Research; D/2.7 Procedures for dealing with allegations of research misconduct; D/2.8 Management of research data; D/3.1 Intellectual property; D/5.2 Research Degrees Committee; D/5.3 Higher degree research candidates; D/6.5 University Human Research Ethics Committee charter; D/6.6 University Biosafety Committee; D/6.7 University Animal Ethics Committee; D/7.1 Outside work – academic staff and senior staff; E/1.2 Appeals Committee charter; E/1.3 Student Misconduct Committee charter; E/1.4 Faculty academic misconduct committees charter; E/2.1 QUT Student Code of Conduct; E/3.1 Student representation; E/3.2 Fitness to study; E/4.1 Student admission; E/4.2 Advanced standing; E/4.3 Enrolment programs; E/4.4 Time limits for completion of an award course; E/4.5 Leave of absence; E/6.1 Administration and timetabling of examinations; E/6.2 Conduct during examinations; E/6.3 Student academic concessions; E/6.7 Academic progress; E/7.1 Student fees and charges; E/7.3 Student financial assistance; E/8.1 Management of student misconduct; E/9.1 Review of grades and academic rulings; E/9.2 Grievance resolution procedures for student related grievances; E/9.3 Student Ombudsman; E/10.1 Graduation requirements; E/10.2 Award parchments; E/10.3 Academic dress; E/10.4 University medals; E/10.6 Revocation of an award; E/11.1 Student scholarships, bursaries and prizes; F/1.1 Provision and use of information resources and services; F/1.2 Information security; F/1.3 QUT ePrints repository for research output; F/1.5 Email policy; F/1.7 Information Technology Governance Committee charter; F/1.9 Corporate information asset management; F/1.10 Library treatment of theses; F/1.11 Acceptable use of information technology resources; F/1.12 Borrowing of library resources; F/2.1 Corporate identity; F/3.4 Media relations; F/5.1 Copyright; F/6.1 Records management; F/6.2 Information privacy; F/6.3 Access to information; G/1.1 Financial management; G/2.1 Trusts, gifts and privately funded positions; G/2.2 Receipting and collection of monies; G/3.1 Assets; G/3.2 Investments; G/3.4 Borrowings; G/3.5 Investments and Borrowings Committee; G/4.1 Budget; G/5.1 Expenditure of University funds; G/5.2 Personal and private expenditure; G/5.5 Travel; G/5.6 Hospitality and catering policy; G/6.1 Policy on management of contracts and MOU’s; G/8.1 User Charging policy; G/8.2 External User Charging Policy; G/8.3 Internal User Charging Policy; G/8.4 Student User Charging Policy; H/1.1 Physical facilities planning and management; H/1.2 Space management; H/2.1 Capital projects; H/2.4 Thermal comfort management/airconditioning; H/3.1 Site; H/3.2 Property; H/3.3 Buildings and accommodation; H/3.5 Emergency management; H/3.9 Distributed sites; I/1.2 QUT Engagement Framework; I/2.1 International Strategy Committee charter; I/2.4 Alumni Board; I/3.1 International Cooperation Agreements; I/3.2 International recruitment representatives; I/4.1 Student Exchange Program; I/5.1 Alumni; I/6.1 VIP visits; I/7.1 Museums, collections and public cultural precincts
July/August 2018
CHAPTER A - GOVERNANCE AND ORGANISATION
A/4.1 Organisational structure - Revised policy which includes changes to portfolio responsibilities and titles of principal officers, effective 01.01.2019
CHAPTER B - HUMAN RESOURCES
B/12.7 Professional Development Leave (PDL) for academic staff - Revised policy to include consequential changes from approved travel policy (Aug 2017)
CHAPTER C - LEARNING AND TEACHING
No updates
CHAPTER D - RESEARCH AND DEVELOPMENT
D/2.2 Student Research Misconduct Committee - Terms of reference redrafted to new committee charter
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/3.3 Preparedness for professional experience - New policy
CHAPTER F - INFORMATION MANAGEMENT
No updates
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
No updates
APPENDICES
No updates
OTHER
References updated for the Division of Finance and Resource Planning changed to the Division of Resources
Links to the retired student site updated to HiQ website
Role of Faculty Manager discontinued and new role, Director of Faculty Services established
Updates to department name changes in the Division of Resources
September/October 2018
CHAPTER A - GOVERNANCE AND ORGANISATION
No updates
CHAPTER B - HUMAN RESOURCES
B/8.7 Conflict of interest - Revised and simplified policy to include a new section relating to disclosures for related parties
CHAPTER C - LEARNING AND TEACHING
C/3.1 Courses and awards - Revised policy approved by UAB, effective 01.01.19
C/3.2 Award classifications - Revised policy approved by UAB, effective 01.01.19
CHAPTER D - RESEARCH AND DEVELOPMENT
No updates
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/4.1 Student admission - Revised and simplified policy
E/9.1 Review of grades and academic rulings - Periodic review - revised and simplified policy
E/10.1 Conferral, graduation and academic dress - Revised and simplified policy to incorporate content from E/10.3 Academic dress and include a new appendix QUT Standard of academic dress
E/10.3 Academic dress - Policy rescinded and content moved to E/10.1 Conferral, graduation and academic dress and a new appendix
CHAPTER F - INFORMATION MANAGEMENT
F/1.1 Provision, acquisition and use of information and communications technology resources - Revised and simplified policy to include new sections on computer software and cloud services
F/1.3 Open access for QUT research outputs (including theses) - Revised and simplified policy to consolidate F/1.3 QUT ePrints repository for research output and F/1.10 Library treatment of theses
F/1.7 Information Technology Governance Committee charter - Revised membership to include two deputy chairs of Initiative Approval Committee as ex officio positions
F/1.10 Library treatment of theses - Policy rescinded and content incorporated into revised policy F/1.3 Open access for QUT research outputs
(including theses)
F/1.11 Acceptable use of information and communications technology resources - Periodic review - minor editorial changes including terminology (information technology (IT) to information and communications technology (ICT)) and simplified template
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
No updates
APPENDICES
Appendix 3 Schedule of Authorities and Delegations - Annual review of Schedule of Authorities and Delegations - revised (VC049, VC055, VC057, VC071, VC083, VC084, VC086, VC087, VC130, VC133, VC134, VC142, VC145, VC146, VC177) and new (VC206)
OTHER
No updates
November/December 2018
CHAPTER A - GOVERNANCE AND ORGANISATION
A/1.2 Delegations - New policy - replaces Preamble to MOPP Appendix 3 Schedule of Authorities and Delegations
A/3.9 Vice-Chancellor’s Advisory Committee - Vice-Chancellor's Advisory Committee renamed to University Executive Committee and membership updated
A/4.1 Organisational structure - Revised policy to include changes to portfolio responsibilities and titles of principal officers - disestablishment of the Division of Technology, Information and Library Resources and Vice-President (Technology) and Chief Information Officer; establishment of new division and new position - Division of Business Development and Vice-President (Business Development); division title change from Division of International and Development to Division of International and position title of Deputy Vice-Chancellor and Vice-President (International and Development) to Deputy Vice-Chancellor and Vice-President (International); division title change from Division of Research and Commercialisation to Division of Research and Innovation and position title of Deputy Vice-Chancellor (Research and Commercialisation) to Deputy Vice-Chancellor (Research and Innovation); reporting line for Institute Executive Directors changed from Provost to Deputy Vice-Chancellor (Research and Innovation) - effective 01.01.19
CHAPTER B - HUMAN RESOURCES
B/5.5 University Promotion Committee charter - New committee charter and revised terms of reference and membership
CHAPTER C - LEARNING AND TEACHING
C/2.1 University Learning and Teaching Committee - Membership updated to reflect discontinued role in Technology, Information and Library Services - Director, eLearning Services to Service Manager, eLearning Technologies
C/3.1 Courses and awards - Revised and simplified policy - effective 01.01.19
C/3.2 Award classifications - Revised and simplified policy - effective 01.01.19
C/4.5 Unit information - Revised and simplified policy - effective 01.01.19
CHAPTER D - RESEARCH AND DEVELOPMENT
D/6.5 University Human Research Ethics Committee - Revised charter
D/6.6 University Biosafety Committee - New committee charter and revised terms of reference and membership
D/6.7 University Animal Ethics Committee - New committee charter and revised terms of reference and membership
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/6.7 Academic progress - Revised and simplified policy
CHAPTER F - INFORMATION MANAGEMENT
F/1.8 Library resources and borrowing conditions - Revised and simplified policy to incorporate content from rescinded policy F/1.12 Borrowing of library resources - effective 01.01.19
F/1.12 Borrowing of library resources - Policy rescinded - content incorporated into revised policy F/1.8 Library resources and borrowing conditions
F/2.1 Corporate identity - Revised policy to incorporate the revised QUT Corporate Identity Manual - QUT Brand Centre
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
Chapter I Restructure - Chapter I renumbered
- I/2.1International Strategy Committee renumbered to I/1.3
- I/2.4 Alumni Board renumbered to I/2.2
- I/3.1 International Cooperation Agreements renumbered to I/1.4 - Periodic review - policy revised and simplified to clarify approval process
- I/3.2 International recruitment representatives renumbered to I/1.5 - Periodic review - policy revised and simplified
- I/4.1 Student Exchange Program renumbered to I/1.6 - Periodic review - policy revised and simplified
- I/5.1 QUT Alumni renumbered to I/2.1
- I/6.1 VIP visits renumbered to I/5.1
- I/7.1 Museums, collections and public cultural precincts renumbered to I/3.1
I/2.4 Alumni Board - Membership update to remove Deputy Vice-Chancellor and Vice-Presidet (International and Development) and add Vice-President (Business Development)
I/4.2 Advancement Committee charter - New committee - Advancement Committee charter
APPENDICES
Appendix 3 Schedule of Authorities and Delegations - New and revised delegations relating to Service Leads
Appendix 5 QUT Organisational Structure - Changes to portfolio responsibilities and position titles for principal officers - effective 01.01.19
OTHER
Global changes to various policies to reflect:
Update to approved department and position title changes: Division of International and Development to Division of International; Deputy Vice-Chancellor and Vice President (International and Development) to Deputy Vice Chancellor and Vice-President (International); Division of Research and Commercialisation to Division of Research and Innovation; Office of Research and Office of Commercial Services to Office of Research Services
Disestablishment of Division of Technology, Information and Library Services and Vice-President (Technology) and Chief Information Officer position
Establishment of new division, Division of Business Development and Vice-President (Business Development) position
Policies updated: Appendix 3 - Schedule of Authorities and Delegations; A/2.4 QUT Quality and Standards Framework; A/3.5 Planning and Resources Committee; A/3.9 University Executive Committee; B/1.1 Industrial and legislative environment; B/4.2 Selection and appointment; B/8.7 Conflict of interest; C/2.3 Programs Executive Committee; C/4.6 Course quality assurance; C/6.4 Recording of lectures and classes; D/1.1 Research and innovation; D/2.1 University Research and Innovation Committee; D/2.3 Research governance framework; D/2.4 Monitoring of approved research by a University Review Body; D/2.5 Trade controls for goods, software, technologies and services; D/2.6 QUT Code of Conduct for Research; D/2.7 Procedures for dealing with allegations of research misconduct; D/2.8 Management of research data; D/3.1 Intellectual property; D/5.2 Research Degrees Committee; D/6.5 University Human Research Ethics Committee charter; D/6.6 University Biosafety Committee charter; D/6.7 University Animal Ethics Committee charter; D/7.1 Outside work – academic staff and senior staff; E/8.1 Management of student misconduct; E/11.1 Student scholarships, bursaries and prizes; F/1.1 Provision, acquisition and use of information and communications technology resources; F/1.2 Information security; F/1.3 Open access for QUT research outputs (including theses); F/1.5 Email policy; F/1.7 Information Technology Governance Committee charter; F/1.9 Corporate information asset management; F/1.11 Acceptable use of information and communications technology resources; F/5.1 Copyright; H/1.2 Space management; I/1.1 QUT International Framework; I/1.2 QUT Engagement Framework; I/1.4 International Cooperation Agreements; I/1.5 International recruitment representatives; I/1.6 Student Exchange Program; I/2.1 International Strategy Committee charter; I/3.1 Museums, collections and public cultural precincts; I/5.1 QUT Alumni; I/6.1 VIP visits; G/2.1 Trusts, gifts and privately funded positions; G/6.1 Policy on management of contracts and MOUs