2014 MOPP Updates
January/February 2014
CHAPTER A - GOVERNANCE AND ORGANISATION
A/9.8 Chemical management policy - Revised policy to reflect work health and safety harmonisation
CHAPTER B - HUMAN RESOURCES
No updates
CHAPTER C - LEARNING AND TEACHING
C/3.1 Courses and awards (effective 01.01.14)
C/5.2 QUT Grading system (effective 01.01.14)
C/5.4 Recognition of prior learning (effective 01.01.14)
C/6.4 Recording of lectures and classes (effective 01.01.14)
CHAPTER D - RESEARCH AND DEVELOPMENT
D/2.2 Student Research Misconduct Committee -
Policy revised following post-implementation review of E/8.1 Management of student discipline/misconduct
D/5.2 Research Degrees Committee -
Revised membership to remove Director, International Graduate Research
D/5.3 Postgraduate research students (effective 01.01.14)
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/4.2 Advanced standing (effective 01.01.14)
E/4.4 Time limits for completion of an award course (effective 01.01.14)
E/4.5 Leave of absence (effective 01.01.14)
E/6.8 Late assessment and extensions (effective 01.01.14)
E/9.1 Review of grades and academic rulings -
Revised policy - editorial changes to clarify the intent of the policy and reflect current practice
F/1.12 Borrowing of library resources - Periodic review - minor editorial changes only
CHAPTER G - FINANCIAL MANAGEMENT
G/5.1 Expenditure of University funds - Periodic review - policy revised
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
I/4.1 Student Exchange Program - Revised policy - minor editorial changes only
APPENDICES
No updates
OTHER
No updates
March/April 2014
CHAPTER A - GOVERNANCE AND ORGANISATION
A/3.3 Audit and Risk Management Committee - Revised terms of reference to remove delegation to approve financial statements and clarification of membership provisions
A/9.8
Chemical management policy - Editorial change for delegation from Head of School, Clinical Sciences to Head of Pharmacy
A/9.9
University Health and Safety Committee - Revised terms of reference and membership following corporate review of workplace health and safety and 2013 committee self-assessment
CHAPTER B - HUMAN RESOURCES
B/5.3 Promotion for academic staff - Policy revised and consolidated (B/5.3 Promotion for academic staff (Levels C, D and E) and B/5.4 Promotion for academic staff (Level A and Level B)) to reflect the PPR-based process for promotion to Level C
B/5.4
Promotion for academic staff (Level A to Level B) - Policy revised and consolidated B/5.3 Promotion for academic staff
B/5.6
Faculty Promotion Committees - Policy rescinded - B/5.3 Promotion for academic staff (Levels C, D and E) and B/5.4 Promotion for academic staff (Level A and Level B) were consolidated and the promotion process is now PPR-based not faculty committee based
B/6.6
Parental leave - Revised policy to amend special circumstances for paid maternity leave to reflect the Parental Leave Guidelines (16wks)
B/7.6
Workers' compensation - Revised policy
B/7.7
Workplace rehabilitation policy - Revised policy
CHAPTER C - LEARNING AND TEACHING
No updates
CHAPTER D - RESEARCH AND DEVELOPMENT
D/6.6
University Biosafety Committee
- Revised terms of reference and membership provisions
D/6.7
University Animal Ethics Committee
- Revised terms of reference and membership to remove specific references to the code, clarify code requirements and update Category B membership
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/9.2
Grievance resolution procedures for student related grievances - Policy revised to amend Level Three reporting from Student Ombudsman to Registrar and clarify management of the process at Level Three (Sections E/9.2.4 and E/9.2.6)
CHAPTER F - INFORMATION MANAGEMENT
No updates
CHAPTER G - FINANCIAL MANAGEMENT
G/5.2 Personal and private expenditure - Revised policy and delegation C140 and C141 updated
CHAPTER H - PHYSICAL FACILITIES
H/3.1 Site -
Revised policy to include responsibility for maintenance of equipment to off campus facilities
H/4.1 Maintenance - Revised policy to include responsibility for maintenance of equipment to off campus facilities
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
I/2.1
International Strategy Committee - Membership updated to clarify the position of Assistant Dean (International) to include equivalent position
I/5.1
Alumni - Revised policy to reflect terminology change from groups to chapters
I/5.2
Outstanding Alumni Awards - Revised policy
APPENDICES
Appendix 5 QUT Organisational Structure - Independent section QUT Confucius Institute added under the Division of International and Development
Appendix 8 QUT Committees Structure - Removed reference to Faculty Promotion Committees - disestablished 05.03.14
OTHER
Various policies amended to reflect Committee name change - QUT Institute Biosafety Committee to University Biosafety Committee
May/June 2014
CHAPTER A - GOVERNANCE AND ORGANISATION
A/3.4 Chancellor's Committee - Revised terms of reference
CHAPTER B - HUMAN RESOURCES
B/4.3 Selection panels - Consequential amendment from revised A/3.4 Chancellor's Committee terms of reference to section B/4.3.3 Membership of selection panel - Vice-Chancellor
B/5.1 Vice-Chancellor's Awards for Excellence - Revised policy to reflect new criteria
B/7.9 Outside employment - professional staff - Revised policy to include a reference to D/3.1 Intellectual property policy as per audit/review 2009/42 recommendations
B/7.11 Superannuation - Revised policy to reflect current industrial instrument
CHAPTER C - LEARNING AND TEACHING
No updates
CHAPTER D - RESEARCH AND DEVELOPMENT
No updates
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/6.4 Supplementary assessment - Policy revision date changed to 1 December 2016 as the policy was implemented in 2013
E/6.7 Academic progress - Revised policy to include clear information for students to access the Queensland Ombudsman
CHAPTER F - INFORMATION MANAGEMENT
No updates
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
H/3.2 Property - Revised policy to clarify responsibility for off campus facilities and the maintenance of equipment
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
I/7.1 Museums and collections - Revised policy
I/7.2 Precincts, exhibitions and public art space - Revised policy
I/7.3 QUT Art Collection - Revised policy
APPENDICES
Appendix 2 QUT Council Procedure 2 - Reappointment of the Vice-Chancellor - Consequential amendment from revised A/3.4 Chancellor's Committee terms of reference to Section 2
Appendix 2 QUT Council Procedure 1 - Committees - Definition for external member included in Section 3. Definitions
Appendix 3 Schedule of Authorities and Delegations - New delegations relating to the approval of variations to standard terms and conditions of art collection and exhibition programs (VC169, VC170)
Appendix 5 QUT Organisational Structure - Approved new department Health, Safety and Environment and new role, Director, Health, Safety and Environment
OTHER
Various policies amended to reflect the new approved Enterprise Agreements
July/August 2014
CHAPTER A - GOVERNANCE AND ORGANISATION
A/3.5 Planning and Resources Committee - Director, Planning and Budget added to the membership statement to attend Planning and Resources Committee when it is considering items relevant to their portfolios
CHAPTER B - HUMAN RESOURCES
No updates
CHAPTER C - LEARNING AND TEACHING
C/1.3 Learning and teaching development grants and awards - Revised policy to clarify expenditure of Australian Awards for University Teaching (AAUT) monies when a staff member leaves QUT
CHAPTER D - RESEARCH AND DEVELOPMENT
D/4.1 Institutes (Tier 1) - Policy revised to reference Operating Principles for QUT's Research Institutes
D/6.5 - University Human Research Ethics Committee - Revised policy
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
No updates
CHAPTER F - INFORMATION MANAGEMENT
F/1.1 Provision and use of information resources and services - Revised policy to include reference to D/3.1 intellectual property policy as per audit/review 2009/42 recommendations and clarify data custodians
CHAPTER G - FINANCIAL MANAGEMENT
G/8 - User charging - Revised policies (G/8.1, G/8.2, G/8.3 and G/8.4) to remove reporting of User Charges to Planning and Resources Committee
CHAPTER H - PHYSICAL FACILITIES
H/3.4 Physical security and traffic - Policy revised to reference the QUT parking policy
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
No updates
APPENDICES
No updates
OTHER
Various policies amended to reflect the Project Proposal Framework replacing the Business Case Framework
Various policies amended to reflect the establishment of the new department “Health, Safety and Environment” and the appointment of the newly established role “Director, Health, Safety and Environment”
September/October 2014
CHAPTER A - GOVERNANCE AND ORGANISATION
A/3.5 Planning and Resources Committee - Revised terms of reference to clarify delegations regarding strategic and operational human resource policies
CHAPTER B - HUMAN RESOURCES
B/4.1 Recruitment and advertising - Revised policy to incorporate former policies B/4.1 Recruitment and advertising, B/4.2 Duty statements and selection criteria and B/11.2 Change in professional staff positions - appointment or advertisement
B/4.2 Selection and appointment - Revised policy to incorporate former policies B/4.3 Selection panels, B/4.4 Selection and appointment processes, B/4.5 Appointment by invitation and B/4.6 Sessional academic appointments
B/5.1 Vice-Chancellor’s Awards for Excellence - Revised policy to clarify eligibility
B/5.2 Vice-Chancellor’s Performance Fund - Revised policy to clarify eligibility
CHAPTER C - LEARNING AND TEACHING
C/4.6 Course quality assurance - Revised policy to reflect terminology changes - Individual Course Report replaced with the Course Analytic Profile and Comprehensive Course Review replaced with Mid-cycle Review
CHAPTER D - RESEARCH AND DEVELOPMENT
No updates
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/11 Student scholarships, bursaries and prizes - New policy to incorporate former policies E/11.1 Prizes and awards for student achievement, E/11.2 Industry sponsored student bursaries, E/11.3 Industry sponsored student scholarships, E/11.4 Industry sponsored memorial prizes, bursaries and scholarships, E/11.5 Industry sponsored prize, bursary and scholarship endowments, E/11.6 Scholarships for international students
CHAPTER F - INFORMATION MANAGEM
F/1.11 Acceptable use of information technology resources - References to Enterprise Agreements added to clarify misconduct or serious misconduct for both academic and professional staff
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
No updates
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
I/2.6 Staff Community Welfare Fund - Policy rescinded - Staff Giving Committee is responsible for the functions and key elements of membership of the Staff Community Welfare Fund
APPENDICES
Appendix 1b QUT Statutes - QUT (Conduct of elections for elected members of Council) Statute 2003 lapsed 31.08.14. Refer to Council Procedure 7 - Conduct of Elections
Appendix 1b QUT Statutes - Queensland Technology (QUT Alumni) Statute 2008 - Revised sections 8, 10, 11, 12 and 13 following the lapsing of Queensland University of Technology (Conduct of Elections for elected members of Council) Statute 2003 and approval of Council Procedure 7 - Conduct of Elections (effective 01.09.14)
Appendix 2 QUT Council Procedures - Approved new Council Procedure 7 - Conduct of Elections following lapsing of Queensland University of Technology (Conduct of Elections for elected members of Council) Statute 2003 (effective 01.09.14)
Appendix 3 Schedule of Authorities and Delegations - Annual review of Schedule of Authorities and Delegations - revised (C011, VC002, VC082, VC097, VC099, VC101, VC109, VC113), deleted (VC009, VC114, VC115) and new delegations (C146, VC171, VC172)
Appendix 5 QUT Organisational Structure - Approved new department titled Office of Research Ethics and Integrity and new appointment of Director, Office of Research Ethics and Integrity
Appendix 5 QUT Organisational Structure - Approved new unit titled Strategic Intelligence Unit (effective 01.07.14)
OTHER
No updates
November/December 2014
CHAPTER A - GOVERNANCE AND ORGANISATION
A/2.3 Corporate Review Framework - Revised policy to reflect organisational changes to Strategic Intelligence Unit
A/2.5 Risk management - Periodic review - policy revised to include definitions of additional risk management terms
A/3.3 Audit and Risk Management Committee - Periodic review - revised policy
A/3.6 University Academic Board - Revised membership in accordance with committee self-assessment review (effective 01.01.15) and revised membership category approved (effective 2017)
CHAPTER B - HUMAN RESOURCES
B/1.1 Enterprise agreements and legislative environment - revised policy to remove reference to Senior Staff Agreement
B/7.14 Remuneration for senior staff - New policy
B/8.1 QUT Staff Code of Conduct - Periodic review - policy revised to incorporate misconduct
B/8.2 Official misconduct - policy rescinded - content incorporated into B/8.1 QUT Staff Code of Conduct
B/9.3 Performance planning and review - Revised policy to reflect changes to the SSG levels
B/9.5 Managing unsatisfactory performance - senior staff - Revised policy to incorporate senior staff employment conditions
B/11.4 Voluntary and involuntary redundancy - senior staff - revised policy to incorporate senior staff employment conditions
CHAPTER C - LEARNING AND TEACHING
C/2.1 University Learning and Teaching Committee - Revised membership in accordance with committee self-assessment review (effective 01.01.15)
C/3.2 Award classifications - Policy revised to clarify principles for designing and offering double degrees
C/5.2 QUT Grading System - Revised policy (effective 01.01.15)
CHAPTER D - RESEARCH AND DEVELOPMENT
D/2.1 University Research and Innovation Committee - Revised membership in accordance with committee self-assessment review (effective 01.01.15)
D/5.3 Postgraduate research students - Revised policy to incorporate PhD course regulations, references to mandatory research training and clarification of status during “under examination”
D/6.5 University Human Research Ethics Committee - Periodic review - revised policy
D/6.6 University Biosafety Committee - Periodic review - revised policy
CHAPTER E - STUDENT SERVICES AND ADMINISTRATION
E/1.2 Appeals Committee - Revised membership in accordance with committee self-assessment review (effective 01.01.15)
CHAPTER F - INFORMATION MANAGEMENT
No updates
CHAPTER G - FINANCIAL MANAGEMENT
No updates
CHAPTER H - PHYSICAL FACILITIES
H/3.9 - Distributed sites -
new policy approved (effective 01.02.15)
CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT
No updates
APPENDICES
Appendix 3 Schedule of Authorities and Delegations - Delegations reviewed to reflect the termination of the Senior Staff Agreement - revised (VC059, VC066, VC067, VC094, VC095, VC097, C079), renumbered (C080 to VC174, C081 to VC175), and new delegation (VC173)
OTHER
Various policies amended to update references to reflect the termination of the Senior Staff Agreement