Manual of Policies and Procedures

I/2.1 QUT Alumni

Policy Owner

Director, Alumni and Corporate Events

Approval Date

14/12/2021

Approval Authority

Council

Date of Next Review

31/12/2024

2.1.1 Purpose
2.1.2 Application
2.1.3 Roles and responsibilities
2.1.4 Membership of QUT Alumni
2.1.5 Functions of QUT Alumni
2.1.6 Alumni members of QUT Council
2.1.7 QUT Alumni meetings and activities
2.1.8 Outstanding Alumni Awards
2.1.9 Definitions
Related Documents
Modification History

2.1.1 Purpose

QUT is committed to promoting the mutual benefit to be gained through the interaction of QUT with its graduates and other alumni. This policy describes the role, objectives and membership of QUT Alumni, as established under section 33 of the Queensland University of Technology Act 1998.

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2.1.2 Application

This policy applies to all activities and programs associated with QUT Alumni.

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2.1.3 Roles and responsibilities

Position
Responsibility
Alumni Committee (I/2.2)
  • provides advice to the university on the activities of QUT Alumni
  • with faculties, facilitates alumni engagement
Vice-President (Business Development)
  • approves procedures for the conduct and convening of meetings of QUT Alumni.
Director, Alumni and Corporate Events
  • maintains the QUT Alumni roll of members
  • coordinates or facilitates all Alumni outreach activities
  • in liaison with Alumni Committee, facilitates involvement of graduates in the University
  • distributes information to alumni

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2.1.4 Membership of QUT Alumni

QUT Alumni includes the following categories of persons:

  • graduates of QUT and of QUT predecessor institutions
  • current and past members of QUT Council as well as past members of the Council of the Queensland Institute of Technology
  • any person who has been employed by the University for a continuous period of at least two years and has advised the Director, Alumni and Corporate Events that they wish to become a member of QUT Alumni
  • any other category of persons accepted for membership by the Vice-President (Business Development), provided that members of the category have a sufficient connection with the University.

The roll of all members of QUT Alumni is maintained by the Alumni and Corporate Events Office, and contains the full name of the member, the membership category, and contact information to allow for participation by the member in the affairs of QUT Alumni.

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2.1.5 Functions of QUT Alumni

QUT Alumni serve the following objectives:

  • to support and facilitate faculty alumni engagement activities which may include representation on faculty advisory committees
  • to identify opportunities for alumni to engage with current students and support student experience
  • to provide graduate, industry and professional perspectives to faculties on academic and other matters, in particular through contribution to curriculum development, work integrated learning and scholarships
  • to foster the continued involvement of individual Alumni in the University, by promoting return to study opportunities and encouraging the development of social and professional networks
  • to recognise and promote the achievements of QUT graduates
  • to assist QUT in establishing and maintaining strategic links with alumni for philanthropic and fundraising purposes
  • to assist faculties in the nominations processes for the Outstanding Alumni Awards.

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2.1.6 Alumni members of QUT Council

At least two of the four additional members of QUT Council appointed by Council will be QUT Alumni who are not students or members of the university’s academic staff or professional staff (QUT Act 1998 (Qld) s16). QUT alumni will be appointed according to Appendix 2 Council Procedure 6 – Procedures for nomination of prospective Council members.

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2.1.7 QUT Alumni meetings and activities

QUT Alumni meetings will be called and conducted in accordance with procedures approved by Vice-President (Business Development). Fifteen QUT Alumni members will form a quorum.

The QUT Alumni and Corporate Events Office facilitates and supports Alumni activities and communicates these regularly to QUT Alumni. In consultation with the Alumni and Corporate Events Office, faculties liaise with their respective graduates on faculty-based Alumni activities and for appointment of Alumni representatives, including the QUT Alumni Committee.

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2.1.8 Outstanding Alumni Awards

QUT Outstanding Alumni Awards recognise graduates of QUT and its predecessor institutions for exceptional professional, academic or research achievement and/or contribution to the community at the local, state, national or international levels. The awards are offered annually.

Eligibility criteria for the award, the nomination and selection processes, and the composition of the judging panel is recommended by the Vice-President (Business Development).

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2.1.9 Definitions

Predecessor institution means any of the following educational institutions formerly operating in Queensland:  Brisbane School of Arts, Brisbane Technical College, Central Technical College, Brisbane Kindergarten Training College, Queensland Teachers’ Training College, Kelvin Grove Teachers’ College, Kedron Park Teachers’ College, Queensland Institute of Technology; Brisbane Kindergarten Teachers’ College, North Brisbane College of Advanced Education, Kelvin Grove College of Advanced Education, Brisbane College of Advanced Education. 

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Related Documents

Queensland University of Technology Act 1998

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Modification History

Date

Sections

Source

Details

14.12.21 All Council Revised policy following the disestablishment of Alumni Board and the commencement of the QUT Amendment Act - effective 24.11.21
21.10.21 All Director, Governance, Legal and Performance Revised to include position title change from Alumni, Venues and Events to Alumni and Corporate Events
21.05.21 All Director, Governance, Legal and Performance/Executive Officer to the Vice-President (Business Development) Revised to include name change and position title change for Alumni, Venues and Events Office and Director – Alumni, Venues and Events arising from Repositioning QUT for a post-COVID world reorganisation – effective 31.01.21
15.01.19 All Director, Governance and Legal Services Revised to include department name change and position title change for Alumni and Development Office and Director, Alumni and Development Office to Advancement Office and Executive Director, Advancement - effective 01.01.19
20.12.18 All Director, Governance and Legal Services Policy renumbered and relocated to I/2.1 (formerly I/5.1) - Chapter I restructure
13.06.18 All Council Revised and simplified policy to incorporate the repeal of Queensland University of Technology (QUT Alumni) Statute 2008 and rescinded policy I/5.2 QUT Outstanding Alumni Awards - effective 01.07.18
25.02.14 All Director, Alumni and Development and Deputy Vice-Chancellor (International and Development) Revised policy to reflect terminology change from groups to chapters

15.10.08

I/5.1.1

Council

Updated policy consistent with Queensland University of Technology (QUT Alumni) Statute 2008 and Alumni Board terms of reference and membership (endorsed by Alumni Board 28.08.08)

30.03.06

All

Secretariat

Re-numbered (from A/5.1 to I/5.1) and relocated to new Chapter I (International and Community Engagement); Alumni Board re-numbered to I/2.4; QUT Outstanding Alumni Awards re-numbered to I/5.2

27.10.04

All

Council

Revised policy, terms of reference of Alumni Board, and awards structure (endorsed by Alumni Board 23.06.04); abolished Council Procedure No 2 - Conduct of Alumni

10.05.01

I/5.1.1

Development Office

Updated to delete references to QUT Foundation (disestablished June 2000)

29.07.99

I/5.1

MOPP Officer

Revised in accordance with QUT Act 1998

02.12.98

I/5.1, I/5.1.1

Council

QUT Convocation reconstituted as QUT Alumni following proclamation of new QUT Act 1998

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