I/1.5 International recruitment representatives

Policy Owner	Executive Director, QUT International
Approval Date	07/12/2018
Approval Authority	Vice-Chancellor and President
Date of Next Review	01/12/2021

1.5.1 Purpose
1.5.2 Roles and responsibilities
1.5.3 Appointment of international recruitment representatives
1.5.4 Delegations
Related Documents
Modification History

1.5.1 Purpose

The purpose of this policy is to set out the framework for the appointment and management of international recruitment representatives.

QUT employs the services of a large number of international recruitment representatives around the world to assist in its international marketing and recruitment activity. The appointment of, and ongoing communication with, international recruitment representatives is managed by QUT International on behalf of the University.

International recruitment representatives act as QUT agents only for the purpose of international student recruitment and may not represent themselves as having any other function within the University. They are bound, inasmuch as they act on the University's behalf, by the rules and provisions of the Education Services for Overseas Students Act 2000 (ESOS Act) and the associated National Code of Practice.

International recruitment representatives are remunerated by the University through a number of mechanisms which may include payment for specified services such as dedicated promotions, advertising, and commissions.

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1.5.2 Roles and responsibilities

Position	Responsibility
Executive Director, QUT International	signs international recruitment contracts on behalf of QUT in respect of recruitment and placement of international students at QUT may terminate a representative’s contract prior to expiry date

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1.5.3 Appointment of international recruitment representatives

International recruitment representatives enter into formal contracts with the University.

All contracts must comply with current QUT policies, including the University's Information privacy policy (F/6.2), and Australian government legislation.

Contracts are valid for an agreed maximum period and may be extended by the Executive Director, QUT International, after considering the performance of the international recruitment representative.

Further information on the appointment of international recruitment representatives and the contract review process, including renewals and terminations, is provided in the Protocols for international recruitment representatives (QUT staff access only).

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1.5.4 Delegations

Refer to Register of Authorities and Delegations (VC019) (QUT staff access only).

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Modification History

Date	Sections	Source	Details
10.06.21	Contact Officer	Vice-Chancellor and President	Contact officer revised as a result of QUT’s Repositioning QUT for a post-COVID world organisational restructure (effective 31.01.21)
20.12.18	All	Director, Governance and Legal Services	Policy renumbered and relocated to I/1.5 (formerly I/3.2) - Chapter I restructure
07.12.18	All	Vice-Chancellor and President	Periodic review – clarification of approval processes
24.01.13	All	Deputy Vice-Chancellor (International and Development)	Revised policy - minor editorial changes only
09.12.08	All	Deputy Vice-Chancellor (International and Development)	Policy reviewed – minor editorial changes only
28.02.06	All	Vice-Chancellor	New policy (endorsed by International Policy and Strategy Committee 27.06.05 and Vice-Chancellor's Advisory Committee 23.11.05)

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