(1) This Policy outlines the guiding principles for sound financial management in circumstances when borrowing funds is required by QUT. (2) This Policy applies to committees and staff responsible for the review, recommendation and approval of monetary borrowing including QUT Council, Finance and Planning Committee, the Vice-President (Finance) and Chief Financial Officer and the Associate Director, Financial Control. (3) QUT may borrow funds, with the approval of the Treasurer of Queensland, in accordance with Part 5 of the Statutory Bodies Financial Arrangements Act 1982. (4) Finance and Planning Committee provides a recommendation to borrow funds to QUT Council. Following its review, QUT Council recommends all borrowings to the Treasurer of Queensland. All borrowings are approved in consideration of the published University Consolidated Financial Plan and Capital Management Plan, the University’s risk appetite, balance sheet, borrowing conditions and repayment terms. (5) The principles applied to borrowings are: (6) QUT’s borrowings will generally be from Queensland Treasury Corporation (QTC), with any guarantee or conditions approved by the Treasurer of Queensland. (7) Funds required to meet borrowing repayments are accounted for in the University’s financial plan and commitments reported in QUT's Financial Statements. (8) Borrowings may be approved in the following limited circumstances: (9) The Associate Director, Financial Control has delegated authority to approve access to funds from the QTC Working Capital Loan Facility for up to 30 days and within pre-approved limits. (10) All other borrowings require QUT Council approval following recommendation from Finance and Planning Committee. Recommendations must include a detailed business case clearly identifying the benefits of the loan, including a detailed cash flow projection prepared on a discounted cash flow basis. (11) QUT has access to loan arrangements through State Government funding programs which adhere to the borrowing principles listed above. Specific terms and conditions relating to these loans are held within Finance Business Solutions under the guidance of the Associate Director, Financial Control. (12) The Associate Director, Financial Control ensures that all borrowings are recorded in a central register and that source documents are safeguarded. (13) The Vice-President (Finance) and Chief Financial Officer provides a status report on borrowings as part of the quarterly report to Finance and Planning Committee. (14) Refer to the Register of Authorities and Delegations (VC142) (QUT staff access only)Borrowings Policy
Section 1 - Purpose
Section 2 - Application
Section 3 - Roles and Responsibilities
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Position
Responsibility
QUT Council
Finance and Planning Committee
Vice-President (Finance) and Chief Financial Officer
Associate Director, Financial Control
Section 4 - Principles
Section 5 - Borrowings in Limited Circumstances
Section 6 - State Government Borrowings Program
Section 7 - Records and Reporting
Section 8 - Definitions
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Term
Definitions
Borrowings
Section 9 - Delegations
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Recommend borrowings to Treasurer of Queensland for approval.
Provide recommendations on borrowings to QUT Council.
Provides quarterly status report on borrowings to the Finance and Planning Committee.
Submits requests for borrowings to Finance and Planning Committee, QUT Council and Queensland Treasurer.Has delegated authority to approve access to the working capital facility in certain circumstances.
Ensures all borrowings are recorded in a central register and safeguards source documents.
Is the act of accepting an asset from an individual or organisation under a contract. This can include bank overdrafts, granting of covenants, promises, guarantees, indemnities or other encumbrances on the future economic benefits of the University.