F/5.1 Copyright

Contact Officer	University Copyright Officer
Approval Date	10/08/2017
Approval Authority	Vice-Chancellor and President
Date of Next Review	01/08/2020

5.1.1 Purpose
5.1.2 Application
5.1.3 Roles and responsibilities
5.1.4 Australian Copyright Law
5.1.5 Licence agreements
5.1.6 Internet material
5.1.7 Teaching materials online
5.1.8 Computer software
5.1.9 Non-compliance
5.1.10 Delegations
Related Documents
Modification History

5.1.1 Purpose

The QUT Copyright policy sets out the way in which staff and student can comply with the provisions of the Copyright Act 1968 (Cth) (the Act). This includes compliance with statutory and commercial licences for the use of copyright material and compliance with the terms of open licences such as Creative Commons, and open source software licences.

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5.1.2 Application

This policy applies to QUT staff and students and all university affiliates. This policy also applies to copyright works and licences where the ownership is external to the University.

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5.1.3 Roles and responsibilities

Position	Responsibility
University Copyright Officer	oversees the administration of the University’s copyright compliance structure and reporting processes assists staff and students to understand their obligations under the Copyright Act
Deputy Vice-Chancellor and Vice-President (Education)	implement policy and issue guidance regarding compliance with copyright law and related licensing processes and agreements exercise the delegated authority to sign information resources, information technology and software licensing agreements to be used by the University and copyright agreements with Copyright Agency Limited (CAL) and Screenrights deals with breaches by external parties
Heads of organisational units	ensure copyright compliance in the business activities of their organisational unit ensure staff are aware of and adhere to copyright compliance procedures deal with breaches appropriately, taking advice from the University Copyright Officer and the Deputy Vice-Chancellor and Vice-President (Education)
All Staff	adhere to copyright compliance as prescribed in this policy
All Students	adhere to copyright compliance as prescribed in this policy and in accordance with the QUT Copyright Guide (QUT staff and student access only)

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5.1.4 Australian Copyright Law

QUT staff and students must comply with the copyright matters of relevance to the University in accordance with the Act. The QUT Copyright Guide (QUT staff and student access only) provides a comprehensive guide to copyright matters of relevance to the University in accordance with the legislation.

It is advisable to consult the University Copyright Officer on any issue where there is uncertainty as to the correct procedure.

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5.1.5 Licence agreements

Universities Australia (UA) has entered into several licence agreements on behalf of QUT which assist the University to meet its obligations in respect of certain provisions of the Act. Staff and students of QUT must adhere to the licenses and agreements. The University also enters into voluntary commercial licence agreements for the use of information resources, information technology and software, open licences such as Creative Commons, and open source software licences.

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5.1.6 Internet material

Copyright law applies to online materials as well as hard copy materials. Material found on the Internet should not be used for any purpose without permission from the copyright owner or a licence to use the material. Fair dealing for individual use or educational use, is permitted by the Act in certain circumstances. Using University information facilities to download, upload, share, store or transmit copyright material without the permission of the copyright owner is a breach of QUT's Acceptable use of information and communications technology resources policy (F/1.11).

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5.1.7 Teaching materials online

Making digital copies of print material available online is covered by the Act and the Copyright Agency Limited (CAL) licence. The quantity restrictions and marking requirements are complex, and digital copies of material copied under the licence must only be made available via QUT Readings. Digitised copyright material must not be made available on publicly accessible websites, as this infringes an exclusive right of the copyright holder.

A full description of the compliance requirements can be found under the Teaching Support section in the QUT Copyright Guide (QUT staff and student access only).

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5.1.8 Computer software

QUT is committed to providing sufficient copies of legitimately acquired software to meet the needs of the University and its staff, and to complying with all licence conditions accompanying any software acquired or used.

The following principles apply to computer software used on QUT facilities:

QUT licenses the use of its computer software from a variety of outside companies. QUT does not own the copyright in this software or its related documentation and, unless authorised by the software developer, does not have the right to reproduce either the software or accompanying manuals
QUT staff and students may use such software only in accordance with the licence agreement
QUT staff learning of any illegal copying of software or related documentation within the University shall notify the relevant manager, who may require advice from the University Copyright Officer
Copying of computer software by an employee, or instructing another employee to copy software, without authorisation from the copyright owner, is in breach of the Act.

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5.1.9 Non-compliance

The University does not tolerate the making or use of unauthorised copies of copyright material by its staff, students or other approved users of QUT information resources. Notifications from third parties in relation to content transmitted, cached, hosted or referred to on the QUT network will be investigated in accordance with relevant law and QUT policy.

Serious breaches of this policy can lead to disciplinary action by the university and may also have consequences for users under criminal or civil provisions of the general law.

Other approved users of QUT information resources who do not comply with this policy may have their association with QUT terminated.

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5.1.10 Delegations

Refer to Appendix 3 Schedule of Authorities and Delegations (VC017).

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Modification History

Date	Sections	Source	Details
10.08.17	All	Vice-Chancellor	Revised and simplified policy
09.12.16	F/5.1.5, F/5.1.7	Enhancing the Student Experience REAL Difference Change Manager	Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17
21.05.15	All	Vice-Chancellor	Revised policy
15.09.10	All	Governance Services	Policy revised to reflect repeal of Information Facilities Rules
08.06.07	All	Vice-Chancellor	Revised policy and re-numbered to F/5.1 (formerly F/12.1)
07.12.05	All	Deputy Vice-Chancellor (Technology, Information and Learning Support)	Updated
06.08.02	All	University Copyright Officer	Updated
28.03.01	F/12.1.5	University Copyright Officer	Updated to incorporate amendments to Copyright Act (effective 4.3.01)
22.03.00	All	University Copyright Officer	Updated
04.11.98	All	University Copyright Officer	Updated

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