F/1.8 Library resources and borrowing conditions

Contact Officer	Director, Library Services
Approval Date	20/11/2018
Approval Authority	Vice-President (Administration) and University Registrar
Date of Next Review	30/11/2021

1.8.1 Purpose
1.8.2 Application
1.8.3 Roles and responsibilities
1.8.4 Library information use and borrowing conditions
1.8.5 Failure to comply
1.8.6 Penalties for failure to comply
1.8.7 Appeals against imposition of penalties
1.8.8 Definitions
1.8.9 Delegations
Related Documents
Modification History

1.8.1 Purpose

The purpose of this policy is to outline:

how QUT provides library resources and collections
conditions for accessing or borrowing QUT library resources.

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1.8.2 Application

This policy applies to any member of the University community granted permission to access or borrow QUT's library resources including:

enrolled students
staff, whether full-time, part-time, ongoing, fixed-term, casual or sessional
individuals associated with QUT including:
- individuals who have been granted access to QUT property, services or infrastructure (for example, temporary staff engaged by QUT through an employment agency)
- consultants and independent contractors undertaking services for QUT
- members of QUT Council or other University committees whether they hold office by election, nomination or appointment
- visiting and adjunct academics, or other academic or research collaborators
- volunteers who contribute to or act on behalf of the University
- reciprocal borrowers registered under the University Libraries of Australia and New Zealand (ULANZ) scheme
- associate borrowers including QUT Alumni and school student members.

The use of library resources by specific user groups is outlined on the QUT Library website.

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1.8.3 Roles and responsibilities

Position	Responsibility
Users and borrowers of library resources	uses and borrows resources in accordance with: copyright law licence conditions including those outlined in the Conditions of use for library databases Acceptable use of information and communications technology resources (F/1.11) library borrowing conditions
Vice-President (Administration) and University Registrar	designates the Library Borrowing Conditions
Director, Library Services	provides library information resources to the University community promotes awareness of borrowing and access conditions to borrowers and users ensures library collection adequately supports learning and teaching and research imposes penalties on borrowers for failure to comply with this policy appoints the library review officer and compliance officers makes recommendation on imposition of academic sanctions on borrowers who continue to fail to comply with this policy
Library review officer	makes a final decision on appeals against the imposition of a penalty in accordance with section F/1.8.7 previously made by a compliance officer
Compliance officer	waives penalties where borrowers provide reasonable explanation of exceptional circumstances removes library sanctions once all conditions of the Library Borrowing Conditions have been met

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1.8.4 Library information use and borrowing conditions

The Vice-President (Administration) and University Registrar designates Library Borrowing Conditions. A borrower must comply with these conditions. By borrowing library resources, a borrower is taken to have accepted and agreed to comply with the Library Borrowing Conditions.

Use of online library resources is subject to the terms and conditions of publishers’ licence agreements, copyright and Acceptable use of information and communication technology resources (F/1.11). Commercial use and systematic or excessive downloading, copying or distributing of information are prohibited.

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1.8.5 Failure to comply

The Director, Library Services may impose or recommend the imposition of a penalty on a borrower who fails to comply in accordance with the Library Borrowing Conditions.

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1.8.6 Penalties for failure to comply

Penalties for failure to comply are detailed in the Library Borrowing Conditions.

Compliance with licence conditions is managed in accordance with Acceptable use of information and communications technology resources (F/1.11).

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1.8.7 Appeals against imposition of penalties

The Vice-President (Administration) and University Registrar will specify procedures for appealing against the imposition of penalties in the Library Borrowing Conditions. A Compliance Officer will consider the waiving of penalties where borrowers provide reasonable explanation of exceptional circumstances. The Library Review Officer will make a final decision relating to an appeal against a decision made by a Compliance Officer. All appeals should be submitted and finalised within the calendar year.

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1.8.8 Definitions

Users and borrowers mean any person granted permission to use or borrow QUT’s library resources.

Library Borrowing Conditions means any conditions designated by the Vice-President (Administration) and University Registrar which govern the borrowing of QUT's library resources, including:

the procedures for borrowing items
the period of time for which items may be borrowed
the procedures for renewal of loans
any restrictions on borrowing certain items
the procedures for recall of an item which is required by another student
the procedures for dealing with non-return or damage of items
penalties to be imposed for failure to comply with library conditions
the procedures for the imposition of the penalties listed in the Library Borrowing Conditions
the procedures for the appeal against the imposition of the penalties listed in the Library Borrowing Conditions.

Library resources means any library resource, service or facility provided by the University to assist or support learning and teaching, research, administrative and business activities.

Library review officer means a member of the University staff appointed in writing by the Director, Library Services to make final decisions relating to an appeal against a decision made by a Compliance Officer to impose a penalty under this policy in accordance with F/1.8.7.

Compliance officer means a member of the University staff appointed in writing by the Director, Library Services to consider the waiving of penalties where borrowers provide reasonable explanation of exceptional circumstances.

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1.8.9 Delegations

Refer to Appendix 3 Schedule of Authorities and Delegations (VC035, VC040, VC041, C066).

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Modification History

Date	Sections	Source	Details
20.11.18	All	Vice-Chancellor and President	Revised and simplified policy to incorporate content from rescinded policy F/1.12 Borrowing of library resources – effective 01.01.19
21.03.16	All	Associate Director, Library Services (Information Resources and Research Support)	Periodic review - minor revisions only
01.02.13	All	Associate Director, Library Services (Information Resources and Research Support)	Periodic review - minor revisions only
15.09.10	All	Governance Services	Policy revised to reflect repeal of Information Facilities Rules
16.09.09	All	Vice-Chancellor	Periodic review - policy revised
07.06.06	All	Vice-Chancellor	New policy (replaces policy statement on library resources previously included in F/1.1)

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