F/1.4 Web pages and servers
Policy Owner | Executive Director, Marketing and Communication |
Approval Date | 04/04/2023 |
Approval Authority | Vice-Chancellor and President |
Date of Next Review | 01/04/2026 |
1.4.1 Purpose
1.4.2 Application
1.4.3 Roles and responsibilities
1.4.4 Web Governance Framework
1.4.5 Intranet Governance Operating Model
1.4.6 Advertising and sponsorship
1.4.7 Copyright issues associated with web publication
Related Documents
Modification History
1.4.1 Purpose
All material placed on university web servers will reflect well on the university, aim to assist our audiences to access our services, and identify the university in accordance with the QUT corporate identity policy (F/2.1).
1.4.2 Application
Material placed on QUT web servers must be related to university functions or activities, unless otherwise approved by the Executive Director, Marketing and Communication. Material placed on the university's staff and student intranets must align with the scope of the sites as described in the Intranet Governance Operating Model (QUT staff access only), unless otherwise approved by the Executive Director, Marketing and Communication. Information appearing on a university web page which is not related to a university function or activity must be clearly differentiated from official information and must state the person responsible for the information.
1.4.3 Roles and responsibilities
Position |
Responsibility |
---|---|
Executive Director, Marketing and Communication |
|
Manager, Internal Communications |
|
Relevant executive dean of faculty or head of division |
|
Deputy Vice-Chancellor and Vice-President (Academic) |
|
Vice-President (Digital) and Chief Digital Officer |
|
A person placing material on a University web server |
|
1.4.4 Web Governance Framework
The Web Manual and Web Governance Framework (QUT staff access only) governs how all University web pages and servers are managed.
Web servers may only be connected to the internet upon meeting QUT Web Standards (QUT staff access only)
All visible web servers must be designed and maintained to provide continuous service.
To ensure a single, definitive version is accessed, only one version of any official university document should exist on a university web page or web server. Any other references should be by a link to the original document.
1.4.5 Intranet Governance Operating Model
The Intranet Governance Operating Model (QUT staff access only) governs how QUT’s staff and student intranets are managed.
The intranets are subject to the same quality standards as external websites, as set out in the Web Governance Framework.
Roles and responsibilities for QUT’s intranets, including content management and publishing, differ from the external web environment due to the different purpose of these internal sites.
The Intranet Governance Operating Model (QUT staff access only) sets out the purpose, accountabilities, roles and responsibilities for QUT’s intranets in detail.
1.4.6 Advertising and sponsorship
Advertising and sponsorship on university web pages is only permitted according to the Advertising policy (F/3.3).
1.4.7 Copyright issues associated with web publication
Material in which QUT does not own the copyright can only be made available via QUT web pages and servers in accordance with relevant Australian Government legislation and QUT's Copyright policy (F/5.1).
For further guidance, refer to the QUT Copyright Guide (QUT staff access only). Take down procedures will be implemented for material which infringes copyright on university web pages and web servers.
Related Documents
MOPP F/2.1 Corporate identity
MOPP F/5.1 Copyright
MOPP F/3.3 Advertising
MOPP F/1.11 Acceptable use of information and communications technology resources
QUT Web Manual (QUT staff access only)
QUT Web Governance Framework (QUT staff access only)
Online style guide (QUT staff access only)
Visual style guide (QUT staff access only)
Intranet Governance Operating Model (QUT staff access only)
Modification History
Date | Sections | Source | Details |
04.04.23 | All | Executive Director, Marketing and Communication | Revised policy |
05.05.21 | F/1.4.3 | Director, Governance, Legal and Performance | Minor editorial changes to align with Repositioning QUT for a post-COVID world organisational change - effective 31.01.21 |
03.10.19 | All | Vice-Chancellor and President | Revised policy to align with the revised Web Quality Framework retitled to Web Governance Framework and new intranet framework |
08.08.17 | All | Vice-Chancellor | Revised and simplified policy |
09.12.16 | F/1.4.4 | Enhancing the Student Experience REAL Difference Change Manager | Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17 |
08.09.11 |
All |
Registrar |
Periodic review - policy revised |
15.09.10 |
All |
Governance Services |
Policy revised to reflect repeal of Information Facilities Rules |
06.05.06 | F/1.4.4, F/1.4.5 | Deputy Vice-Chancellor (Technology, Information and Learning Support) | Editorial change – responsibility moved to Registrar |
29.07.06 | All | Vice-Chancellor | Revised to include requirement to comply with Web Governance Framework (endorsed Vice-Chancellor's Advisory Committee 10.08.05) |
15.01.04 | All | Vice-Chancellor | New policy (incorporates information on web pages and web servers from former Information Technology Rules) |