Manual of Policies and Procedures

A/3.6 University Academic Board charter

Policy Owner

Director, Governance, Legal and Performance

Approval Date

09/11/2022

Approval Authority

Council

Date of Next Review

01/12/2023

3.6.1 Purpose
3.6.2 Accountability
3.6.3 Responsibilities
3.6.4 Delegations
3.6.5 Membership
3.6.6 Meeting frequency
3.6.7 Reporting and communication
3.6.8 Procedures
3.6.9 Secretariat
Modification History

The University Academic Board (UAB) Charter is effective 1 January 2023.

Access the previous terms of reference from the UAB webpage in the Digital Workplace (QUT staff access only).

For any questions relating to this charter, please contact the Director, Governance, Legal and Performance.

3.6.1 Purpose

University Academic Board is responsible for oversight of academic governance at the University, in particular, for ensuring the effective development, implementation and review of academic programs and policies and the maintenance of academic standards.

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3.6.2 Accountability

University Academic Board is the University’s academic governance committee accountable to Council.

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3.6.3 Responsibilities

University Academic Board undertakes the following responsibilities:

  • advises Council and recommends where appropriate on the academic strategic directions and plans of the University as they relate to education and research
  • approves, accredits and re-accredits, on delegated authority of Council, all new course developments and significant changes to existing courses
  • monitors academic integrity and academic standards, and oversees the quality assurance arrangements for all academic activities, and reports to Council on these matters at least annually
  • approves, on delegated authority of Council, academic and research policy and procedures
  • confers academic awards, on delegated authority of Council.
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3.6.4 Delegations

The University Academic Board has delegated responsibility from Council to approve academic and research policy, matters relating to courses and course requirements, determining graduation and the conferral of awards and  the University research code of conduct.  The Register of Authorities and Delegations details these delegations.

The Board may delegate any of its functions, other than those delegated to it by Council, to its standing committees , particularly matters of an operational nature.

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3.6.5 Membership

  • Member of the professoriate appointed by Council as Chair*
  • Vice-Chancellor ex officio
  • Senior Deputy Vice-Chancellor and Vice-President (Research) ex officio
  • Deputy Vice-Chancellor (Academic) ex officio
  • Deputy Vice-Chancellor (Indigenous Australians) ex officio
  • University Registrar ex officio
  • Executive deans of faculty ex officio
  • Executive Director, QUT College ex officio
  • Pro Vice-Chancellor (Learning and Teaching) ex officio
  • Pro Vice Chancellor (Research Infrastructure) ex officio
  • Pro Vice-Chancellor (Entrepreneurship) ex officio
  • Pro Vice-Chancellor (Academic Programs) ex officio
  • Pro Vice-Chancellor (Sustainability and Research Integrity) ex officio
  • Director, Curriculum Quality and Standards ex officio
  • University Librarian ex officio
  • Chair, Appeals Committee ex officio
  • One Head of School, Business and Law nominated by the Executive Dean of faculty
  • One Head of School, Health nominated by the Executive Dean of faculty
  • One Head of School, Science nominated by the Executive Dean of faculty
  • One Head of School, Engineering nominated by the Executive Dean of faculty
  • One Head of School, Creative Industries, Education and Social Justice nominated by the Executive Dean of faculty
  • Chancellor or Council member nominated by Chancellor
  • One Council member nominated by Council
  • Two academic staff members from the professoriate of each faculty (Level D and E), elected by and from academic staff of each faculty
  • One academic staff member from the non-professoriate of each faculty (Level A – C), elected by and from academic staff of each faculty
  • One early career academic (<5 years post PhD) staff member from the non-professoriate of each Faculty (Level A – C), elected by and from academic staff of each faculty
  • Five faculty academic staff members elected by and from academic staff of the faculties, with no more than two elected from any one faculty
  • Two professional staff engaged in learning and teaching, research activities, elected by and from professional staff across all Divisions and Faculties
  • One Indigenous Australian academic staff member elected by Indigenous Australian academic staff members
  • Two postgraduate students, nominated by the Head of Research Portfolio following consultation with Executive Deans
  • Three undergraduate students, nominated by QUT Student Guild Council
  • Three undergraduate students, including at least one international student, nominated by the Chair after receiving expressions of interest.

* Chair
The Chair is appointed via the process outlined in Council Procedure 5 – Procedures for appointment of the Chair of University Academic Board. The term of office for the Chair is four years.

Deputy Chair
The Deputy Chair will be drawn from current members of the Academic Board and will count as one of the elected Faculty academic staff representatives. The term of office for the Deputy Chair is three years.

Other members
Elected members term of office is determined by Council Procedures 1 – Committees, section 6.2.

Nominated members of the Committee serve a term of office of up to two years. The length of a nominated member’s term of office is recommended to the nominator by the Chair, on advice from the Secretariat.

Consistent with Council Procedure 1 – Committees (section 6.18), Heads of School nominated by Executive Deans must take account of the expertise of particular members, gender balance, and diversity of the membership of the committee.  Executive Deans are required to collectively discuss the proposed nominations with the Provost/Senior Deputy Vice-Chancellor.

Student members, including those nominated by the QUT Student Guild, must also take account of the expertise, gender balance, and diversity of the membership of the committee.

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3.6.6 Meeting Frequency

University Academic Board meets at least five times per year, in each committee meeting cycle leading up to QUT Council.

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3.6.7 Reporting and communication

Following each meeting, University Academic Board reports to the next meeting of Council.

Faculty academic boards (A/3.7) report to University Academic Board, which also has standing committees addressing appeals, learning and teaching, curriculum, and research.

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3.6.8 Procedures

University Academic Board is established in accordance with Council Procedure 1 - Committees.

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3.6.8 Secretariat

A nominee of the University Registrar is secretary.

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Modification History

Date

Sections

Source

Details

09.11.22 All Director, Governance, Legal and Performance Revised membership and modernised charter following the External Review of QUT Academic Board, approved QUT Council 13.10.2022
28.04.22 All Council Revised charter - term of office for nominated members clarified and date of next review updated in accordance with self-assessment review
03.02.22 All Director, Governance, Legal and Performance Revised membership resulting from "Repositioning QUT for a post-COVID world" reorganisation (effective 31.01.21) - removed disestablished position 'Pro Vice-Chancellor (Graduate Research and Development)'
22.09.20 All Director, Governance and Legal Services Date of Next Review extended to accommodate the committee review and self-assessment process deferred to 2021
25.02.19 All Council Membership revised to reflect organisational changes and in accordance with self-assessment review
11.12.18 All Governance and Legal Services Revised membership resulting from changes to position titles/organisational structure (Vice-President (Technology) and Chief Information Officer disestablished)
05.05.17 All Vice-Chancellor Revised membership to remove disestablished position Deputy Vice-Chancellor (Corporate Programs and Partnerships) - effective 31.12.16
27.02.17 All Council Revised membership in accordance with committee self-assessment review
09.12.16 All Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Vice-President (Technology) and Chief Information Officer - effective 03.01.17
07.12.16 All Council Revised membership to amend student representation (effective 01.01.17)
03.12.14 All Council Revised membership to clarify academic staff representation in accordance with committee self-assessment review (effective for committee term of office commencing 2017)
03.12.14 All Council Revised membership in accordance with committee self-assessment review (effective 01.01.15)
06.02.13 All Council Periodic review - no change required
08.08.12 All Council Revised terms of reference to ensure QUT is compliant with the Tertiary Education Quality and Standards Agency Act 2011(TEQSA)
13.06.12 All Council Revised membership provisions to include Deputy Vice-Chancellor (Corporate Programs and Partnerships)

07.12.11

All

Vice-Chancellor

Revised membership provisions - changed Manager, Oodgeroo Unit to Director, Oodgeroo Unit (effective 01.01.12)

24.08.11

All

University Academic Board

Revised membership provisions to include Manager, Oodgeroo Unit

19.02.11

All

Vice-Chancellor

Revised membership to reflect approved position title change for Deputy Vice-Chancellor (Teaching Quality) to Deputy Vice-Chancellor (Learning and Teaching)

17.12.10

All

University Academic Board

Periodic review - no change required

16.07.09

All

Governance Services

Editorial amendment to remove references to approval of collaborative centres (consistent with policy D/4.2 and delegation C048) and approval of structure of faculty advisory committees (consistent with policy A/3.8 and delegation C028)

24.10.08

All

Governance Services

Renumbered and relocated to A/3.6 (formerly A/3.2.4)

27.02.08

All

Council

Revised membership provisions of University Academic Board (Deputy Vice-Chancellor (Academic)) to chair; new position of Deputy Vice-Chancellor (Teaching Quality) added)

15.12.07

All

Vice-Chancellor

Revised membership provisions of University Academic Board and Vice-Chancellor’s Advisory Committee to remove position of Executive Director, Northern Campuses (position disestablished from 31.12.07)

14.12.05

All

Council

Amended terms of reference of University Academic Board relating to course approval for new or significantly changed courses (endorsed by University Academic Board 17.10.05 and Teaching and Learning Committee 01.11.05), and to devolve authority for approval of membership of faculty and school advisory committees to faculty academic boards (endorsed by University Academic Board 18.11.05)

30.08.05

All

Vice-Chancellor

Revised membership provisions of University Academic Board to include Dean of Graduate Studies

02.06.04

All

Council

Revised terms of reference and membership provisions, in accordance with recommendations of Council Panel of the 2003/2004 Committees Review

28.03.01

All

Council

Revised membership provisions (effective from 01.12.01)

28.03.01

All

Council

Revised membership to include Director, QUT Carseldine ex officio in accordance with faculty restructure (effective 1.7.01)

28.03.01

All

Council

Revised terms of reference (to take effect 01.04.01)

06.11.00

All

Vice-Chancellor

Replaced position of Pro-Vice-Chancellor (Planning and Resources) with Vice-President (Resources) and Chief Financial Officer due to restructure of Planning and Resources Department

18.10.00

All

Council

Extended appointment of Vice-Chancellor as Chairperson to end of 2003

08.12.99

All

Council

Extended appointment of Vice-Chancellor as Chairperson to end of 2000

17.08.99

All

MOPP Officer

Editorial

02.12.98

All

Council

Approved continuation of Vice-Chancellor as Chairperson for 1999

02.12.98

All

Council

Revised terms of reference

28.05.98

All

Council

Approved appointment of Vice-Chancellor as Chairperson to end of 1998

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