Manual of Policies and Procedures

2019 MOPP Updates

January/February 2019

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.3 Corporate Reviews Framework - Contact Officer updated - Strategic Intelligence Unit disestablished

A/3.5 Planning and Resources Committee - Editorial amendments to remove membership attendance, which is not consistent with current practice

A/3.6 University Academic Board - Membership revised to reflect organisational changes and in accordance with self-assessment review

A/3.7 Faculty academic boards charter - Membership revised to reflect organisational changes and in accordance with self-assessment review

CHAPTER B - HUMAN RESOURCES

B/4.1 Recruitment and advertising - Revised policy to include an exemption for advertising

CHAPTER C - LEARNING AND TEACHING

C/2.1 University Learning and Teaching Committee - Membership revised to reflect organisational changes and in accordance with self-assessment review

C/2.2 Curriculum Standards Committee - Membership revised to reflect organisational changes and in accordance with self-assessment review

C/2.3 Programs Executive Committee - Revised membership resulting from changes to position titles/organisational structure

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.1 University Research and Innovation Committee - Membership revised to reflect organisational changes and in accordance with self-assessment review, and terms of reference redrafted to committee charter

D/7.1 Outside work - academic staff and senior staff - Policy and delegation revised to reflect the Executive Directors of Institutes reporting line from Provost to Deputy Vice-Chancellor and Vice-President (Research and Innovation)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

F/5.1 Copyright - Revised to add an additional sentence under F/5.1.9 Non-compliance

CHAPTER G - FINANCIAL MANAGEMENT

G/3.5 Investments and Borrowings Committee - Membership revised to reflect organisational changes and in accordance with self-assessment review, and terms of reference redrafted to committee charter

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/4.2 Advancement Committee charter - Revised membership

APPENDICES

Appendix 2 QUT Council Procedures - Council Procedure 1 - Committees - Amendment to section 9. Decisions between meetings, Council Procedure 1 - Committees (Appendix 2)

Appendix 3 Schedule of Authorities and Delegations - Financial delegation relating to expenditure for Vice-President (Administration) and Registrar increased - revised (VC044)

Appendix 5 QUT Organisational Structure - Revised to include department name change and position title change for Alumni and Development Office and Director, Alumni and Development Office to Advancement Services and Executive Director, Advancement Services

Appendix 5 QUT Organisational Structure - Revised to include a position title change (Deputy Vice-Chancellor and Vice-President (Research and Innovation)), reporting line for Indigenous Research Engagement Unit and Entrepreneurship

OTHER

Position title change for Deputy Vice-Chancellor (Research and Innovation) to Deputy Vice-Chancellor and Vice-President (Research and Innovation)

Contact Officers amended in line with the new leadership team in Learning and Teaching Unit

Top

March/April 2019

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.7 Faculty academic boards charter - Revised membership provisions to remove category 'representative from the Division of Resources'

A/3.9 University Executive Committee - Terms of reference and membership revised and redrafted to committee charter policy

CHAPTER B - HUMAN RESOURCES

B/8.3 Public interest disclosure management - Revised to clarify that a support person must not be a currently practising lawyer

CHAPTER C - LEARNING AND TEACHING

C/2.3 Programs Executive Committee - Revised terms of reference and membership, redrafted to new committee charter

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.3 Student Misconduct Committee charter - Membership updated to amend the nominator of categories (other than students) from Vice-Chancellor and President to Provost

E/4.4 Time limits for completion of an award course - Periodic review - no change required

E.8.1 Management of student misconduct - Revised policy to include addressing QUT Online students and the requirements for a support person or representative

E/11.1 Student scholarships, bursaries and prizes - Changes to position title and department (Alumni and Development Office to Advancement Office)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/3.5 Investments and Borrowings Committee charter - Membership revised to include a principal or senior officers, other than from the Division of Resources, nominated by the Vice-Chancellor and President

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Financial delegation relating to write-offs increased - revised (VC058)

Appendix 5 QUT Organisational Structure

  • Revised to include department name change for Reporting and Analysis to Enterprise Data and Analytics
  • Revised to include a new reporting line for Oodgeroo Unit from Deputy Vice-Chancellor (Learning and Teaching) to Vice-President (Administration) and Registrar

OTHER

Revised content resulting from the disestablishment of Vice-President (Technology) and Chief Information Officer position

Top

May/June 2019

CHAPTER A - GOVERNANCE AND ORGANISATION

A/8.8 Gender equity - Revised policy to include gender balance for conferences/panels and to clarify details in pay equity according to the Workplace Gender Equality Agency (WGEA) requirements

A/8.9 University Equity Committee charter - Membership category nominator updated from Vice-Chancellor and President to Vice-President (Administration) and Registrar

CHAPTER B - HUMAN RESOURCES

B/7.6 Workplace health and rehabilitation - Revised and renamed policy to include rescinded B/7.7 Workplace rehabilitation policy

B/7.7 Workplace rehabilitation - Rescinded policy

CHAPTER C - LEARNING AND TEACHING

C/3.3 Programs and non-award study - Revised policies to clarify the definition of 'module' and include amendments to support management of approval of units and modules (effective 01.06.19)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.6 QUT code for responsible conduct of research - Revised policy including a change of title from QUT Code of Conduct for Research

D/2.7 Managing and investigating potential breaches of the QUT Code for responsible conduct of research - Policy revised and renamed in line with Guide to Managing and Investigating Potential Breaches of the Australian Code for the Responsible Conduct of Research 2018

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/5.3 Procurement - Revised policy to align with Queensland Procurement Policy 2018 and renamed to Procurement

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/1.2 QUT Engagement Framework - Editorial changes to align responsibilities with the organisational structure

APPENDICES

Appendix 2 QUT Council Procedures - Revised and modernised Council Procedure 3 - Election of Chancellor and Deputy Chancellor

Appendix 3 Schedule of Authorities and Delegations - Revised delegation relating to corporate credit card expense management system (VC055)

Appendix 3 Schedule of Authorities and Delegations - Delegations amended to reflect the transfer of functions from the Division of International to the Division of Business Development (VC152, VC153, VC154)

OTHER

No updates

Top

July/August 2019

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.1 QUT Governance Framework - Revised and simplified policy

A/2.1 Professional services - New policy

A/4.1 Organisational structure - Revised policy to incorporate content on institutes from revised research structures policy

CHAPTER B - HUMAN RESOURCES

B/2.1 Distinguished and honorary titles - Revised policy

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.2 Research structures - Revised policy to align the research structures policy and protocol with Blueprint 6

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.3 Student Misconduct Committee charter - Periodic review - no changes to charter required

E/2.1 QUT Student Code of Conduct - Revised policy in response to Student Sexual Harassment and Sexual Assault issues

E/4.3 Enrolment programs - Periodic Review - policy revised and simplified, procedural elements removed

E/6.1 Administration and timetabling of examinations - Periodic review - minor revisions only

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/3.10 Animals on site - New policy, replaces section H/3.1.6 Animals on campus

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/5.1 VIP visits - Revised policy

APPENDICES

Appendix 3 Schedule of Authorities and Delegations

  • Delegations relating to borrowing of library resources amended administratively (C052, C066 deleted; VC035, VC040, VC041 revised)
  • Delegations revised to clarify establishment and closure of institutes and research centres, following revision of research structures policy (C168 new; C048 revised)

OTHER

References for formal position title change updated for Vice-President (Administration) and University Registrar (effective 29.07.19)

Top

September/October 2019

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.1 QUT Council - Editorial review to redraft to the new template and Date of Next Review extended

A/8.5 Resolution procedures for sexual harassment, sexual assault and discrimination related complaints - Revised resolution procedures to account for sexual harassment and sexual assault complaints

A/8.10 Sexual harassment and sexual assault - New policy to address sexual harassment and sexual assault issues in line with Universities Australia guidelines

A/8.11 Child protection - New policy

CHAPTER B - HUMAN RESOURCES

B/4.11 New Professors Scheme - Administrative amendment to update eligibility to include associate professor in the Indigenous Institute

B/6.4 Long service leave - Administrative amendment to reflect the current industrial instrument and the supervisors roles for partial cashing out of accrued Long Service Leave

B/8.6 Corruption and fraud control - Periodic review - minor revisions only

CHAPTER C - LEARNING AND TEACHING

C/4.6 Course quality assurance - Revised and simplified policy, procedural elements removed

C/5.4 Recognition of prior learning - Revised and simplified policy, procedural elements removed

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/3.1 Student representation - Periodic review - no change required

E/10.6 Revocation of an award - Periodic review - no change required

CHAPTER F - INFORMATION MANAGEMENT

F/1.4 Web pages and servers - Revised policy to align with the revised Web Quality Framework and new intranet framework

F/6.3 Access to information - Periodic review - no change required

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Delegations relating to travel revised as a consequential amendment resulting from the reporting line change for Institutes - revised (VC127), new (VC211)

Appendix 5 QUT Organisational Structure - New department established in the Division of Business Development - Industry Engagement

Appendix 5 QUT Organisational Structure - Learning and Teaching Unit updated to remove Student Success Group unit

OTHER

Updated references from Business Process Improvement Office, Information Technology Services, Learning Environments and Technology Services and Service and Project Management Office to Digital Business Solutions

Top  

November/December 2019

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.5 Risk management - Periodic review - policy revised to reference University’s risk appetite and update QUT’s Enterprise Risk Management approach

A/3.3 Risk and Audit Committee - Revised and modernised charter, including new committee name, formerly Audit and Risk Management Committee - effective 01.01.2020

A/3.5 Finance and Planning Committee - Revised and modernised charter, including new committee name, formerly Planning and Resources Committee - effective 01.01.2020

A/3.7 Faculty academic boards charter - New position title, Deputy Dean included in membership

A/3.9 University Executive Committee charter - Revised membership provisions to add two members with rights of audience and debate

A/4.1 Organisational structure - Revised policy to include new Carumba Institute; new position title, Deputy Dean; and position title changes for Deputy Vice-Chancellor (Learning and Teaching) to Deputy Vice-Chancellor and Vice-President (Education) and Vice-President (Resources) and Chief Financial Officer to Chief Financial Officer - effective 01.01.2020

CHAPTER B - HUMAN RESOURCES

B/6.1 Domestic and family violence leave - New policy to reflect the industrial instruments

B/6.2 Recreation leave - Periodic review - policy revised to reflect change to the industrial instruments

B/6.3 Sick/carer’s leave, personal leave, and compassionate leave - Periodic review - policy revised to reflect changes in the industrial instruments

B/6.7 Aboriginal and/or Torres Strait Islander cultural and ceremonial leave - Periodic review and simplified policy - minor revisions only

CHAPTER C - LEARNING AND TEACHING

C/2.3 Programs Executive Committee charter - Revised charter to update new Study Area A requirements

C/4.1 Curriculum design, approval and accreditation - Revised policy to remove the Programs Executive Committee responsibility for postgraduate courses

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.8 Management of research data - Contact Officer updated from Director, Office of Research Ethics and Integrity to the Director, eResearch

D/5.2 Research Degrees Committee - Position title change from Manager, Graduate Research Centre to Director, Graduate Research Centre

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/3.2 Fitness to study - Revised policy

E/3.3 Preparedness for professional experience - Revised policy

E/6.1 Administration and timetabling of examinations - Revised policy, content incorporated from rescinded policy E/6.2 Conduct during examinations

E/10.1 Conferral, graduation and academic dress - Revised version of Appendix A QUT Standard of Academic Dress (colour added)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/3.5 Investments and Borrowings Committee charter - Revised membership provisions to remove Chancellor position as ex officio member

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/3.1 Museums, collections and public cultural precincts - Policy revised to update approval of acquisition of artworks (effective 01.01.20)

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Delegations revised following Council Committees review - Planning and Resources Committee renamed to Finance and Planning Committee and Audit and Risk Management Committee renamed to Risk and Audit Committee

Appendix 5 QUT Organisational Structure:

  • Revisions to the Division of Research and Innovation structure - added Office of eResearch and amended Research Student Centre to Graduate Research Centre
  • Revised policies to update position title change from Deputy Vice-Chancellor (Learning and Teaching) to Deputy Vice-Chancellor and Vice-President (Education) - effective 01.01.2020
  • Approved establishment of new Institute - Carumba Institute
  • Approved changes to position title and reporting arrangements in the Division of Resources: Vice-President (Resources) and Chief Financial Officer renamed to Chief Financial Officer; Digital Business Solution and Enterprise Data and Analysis reporting to the Vice-Chancellor and President; Institutional Planning and Performance reporting to the Provost; and Facilities Management reporting to the Vice-President (Administration) and University Registrar
  • Approved restructure of the Science and Engineering Faculty updated

Appendix 8 QUT Committees Structure - Planning and Resources Committee renamed to Finance and Planning Committee and Audit and Risk Management Committee renamed to Risk and Audit Committee, following Council Committees review - effective 01.01.2020

OTHER

Research Students Centre changed name to Graduate Research Centre (effective 01.10.19)

Top