Manual of Policies and Procedures

2016 MOPP Updates

January/February 2016

CHAPTER A - GOVERNANCE AND ORGANISATION

A/8.2 Indigenous Education and Employment Committee - Revised terms of reference and membership

CHAPTER B - HUMAN RESOURCES

B/6.1 Staff leave - Policy rescinded

B/6.2 Recreation leave - Revised policy

B/6.3 Personal leave, Sick/Carer’s leave, and Compassionate leave - Revised policy

B/6.4 Long service leave - Revised policy

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/6.5 University Human Research Ethics Committee - Updated membership to clarify the membership category for the Research Ethics Coordinator

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/5.5 Travel policy - Revised policy to include Institute Directors in section G/5.5.1 Air travel

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

No updates

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March/April 2016

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.1 QUT Governance Framework - Periodic review - no change required

CHAPTER B - HUMAN RESOURCES

B/5.5 University Promotion Committee - Revised terms of reference and membership

CHAPTER C - LEARNING AND TEACHING

C/4.3 Capabilities for QUT graduates - Revised policy

C/4.4 Work integrated learning - Revised policy

C/6.3 Blended and online learning - Revised policy

C/7.2 Open Educational Resources - New policy

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.5 Trade controls for goods, software, technologies and services - New policy

D/2.5 Trade controls for goods, software, technologies and services - Policy revised to provide an overview outlining the University's approach to trade controls

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/5.3 Purchasing - Policy revised to include amended purchase values in the procurement approach

CHAPTER H - PHYSICAL FACILITIES

H/3.5 Emergency management - Policy revised to clarify the emergency SMS text message system

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

No updates

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May/June 2016

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.3 Compliance - Revised policy following review of compliance program

A/3.6 University Academic Board - Revised membership to clarify academic staff representation in accordance with committee self-assessment review (effective for committee term of office commencing 2017)

A/9.7 QUT smoke-free premises - Revised policy to include new smoking restrictions - smoke-free premises - effective 01.07.16

CHAPTER B - HUMAN RESOURCES

B/6.6 Parental leave - Revised policy

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/5.5 Grievance resolution procedures for higher degree research students - Policy rescinded - content incorporated into revised policy E/9.2 Grievance resolution procedures for student related grievances

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/9.2 Grievance resolution procedures for student related grievances - Revised policy which incorporates rescinded policy D/5.5 Grievance resolution procedures for higher degree research students

CHAPTER F - INFORMATION MANAGEMENT

F/6.3 Access to information - Periodic review and revised policy to include OIC recommendations

CHAPTER G - FINANCIAL MANAGEMENT

G/5.4 Credit cards - Policy rescinded

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

No updates

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July/August 2016

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.9 Vice-Chancellor’s Advisory Committee - Revised membership to include Institute Executive Directors

A/8.2 Indigenous Education and Employment Committee - Membership category change - Indigenous Studies Research Network renamed to Indigenous Research and Engagement and revised terms of reference to include recommendations on the distribution of Indigenous Students Success Program (ISSP)

A/9.7 QUT smoke-free premises - Revised policy to include an exception to prohibition for performances

CHAPTER B - HUMAN RESOURCES

B/2.1 Distinguished and honorary titles - New policy. Replaces previous Council policies B/2.1 Professor Emeritus; B/2.2 Distinguished Professor and B/2.3 Associate of QUT; and previous Vice-Chancellor policies B/3.4 Conjoint appointments; B/3.6 Adjunct Professors; B/3.7 Visiting Fellows

B/2.2 Distinguished Professor - Policy rescinded - content incorporated into new consolidated policy B/2.1 Distinguished and honorary titles

B/2.3 Associate of QUT - Policy rescinded - content incorporated into new consolidated policy B/2.1 Distinguished and honorary titles

B/3.4 Conjoint appointments - Policy rescinded - content incorporated into new consolidated policy B/2.1 Distinguished and honorary titles

B/3.6 Adjunct professors - Policy rescinded - content incorporated into new consolidated policy B/2.1 Distinguished and honorary titles

B/3.7 Visiting fellows - Policy rescinded - content incorporated into new consolidated policy B/2.1 Distinguished and honorary titles

B/7.10 Salary loadings - Revised policy. Loadings now collectively referred to as ‘salary loadings’

CHAPTER C - LEARNING AND TEACHING

C/4.7 Evaluation of courses, units, teaching and student experience - Policy revised to introduce and integrate the Student Perceptions of Teaching Survey into QUT’s evaluation framework

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.1 University Research and Innovation Committee - Revised membership to include Dean, Indigenous Research and Engagement

D/5.3 Higher degree research candidates - Editorial change to remove a sentence and the conflict with the Student Misconduct policy

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/3.1 Student representation - Revised policy to include student representation policy and protocols

E/4.3 Enrolment programs - Revised policy

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Revised delegations realting to review of B/2.1 Distinguished and honorary titles

Appendix 3 Schedule of Authorities and Delegations - Consequential changes to delegations relating to salary loadings (B/7.10)

OTHER

No updates

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September/October 2016

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.5 Planning and Resources Committee - Revised terms of reference to ensure consistency with revised Budget policy (G/4.1)

A/8.2 Indigenous Education and Employment Committee - Revised terms of reference to include recommendations on the distribution of Indigenous Students Success Program (ISSP)

CHAPTER B - HUMAN RESOURCES

B/5.2 Vice-Chancellor's Performance Fund - Revised policy to clarify award entitlement

CHAPTER C - LEARNING AND TEACHING

C/4.1 Curriculum development, approval and accreditation - Revised policy to include University Academic Board approval to course accreditation for one 12 month extension in exceptional circumstances

CHAPTER D - RESEARCH AND DEVELOPMENT

D/5.3 Higher degree research candidates - Revised policy to clarify procedures regarding unsatisfactory thesis and added a reference to Conflict of Interest management responsibilities

D/7.1 Outside work - academic and senior staff - Periodic review - senior staff outside work arrangements consolidated into this policy (formerly included in B/7.9) and approval mechanism for staff offered a paid or unpaid company directorship with an entity outside QUT clarified

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/7.1 Student fees and charges - Revised policy to incorporate the lapsing of QUT Statute No 3 (Fees) 2003

E/7.2 Expenses related to student excursions - Policy rescinded - content moved to procedures

CHAPTER F - INFORMATION MANAGEMENT

F/1.7 Information Technology Governance Committee - Revised membership and terms of reference.  Committee reconstituted as a result of the IT Governance Review in 2015

CHAPTER G - FINANCIAL MANAGEMENT

G/3.2 Investments - Revised policy

G/4.1 Budget - Revised policy

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 1b - QUT Legislative provisions - Statutes - Statute removed from the MOPP - lapsed 31 August 2016

Appendix 3 - Schedule of Authorities and Delegations - Delegations relating to student fees and charges - revised (C064, C068, C069, C070, C071 amended to VC182, VC183, VC184, VC185, VC186) and new (VC187, VC188)

Appendix 3 - Schedule of Authorities and Delegations - Vice-Chancellor delegations revised from the Annual Review of SOAD - revised (VC066, VC067, VC068. VC069, VC070, VC072, VC087, VC110, VC113, VC122, VC140, VC141, VC143), deleted (VC109, VC112, VC188) and new (VC189, VC190)

Appendix 3 - Schedule of Authorities and Delegations - Council delegations revised from the Annual Review of SOAD - revised (C086, C087, C088, C089 amended to VC191, VC192, VC193, VC194 and C094, C096), delegation relating to budget revised (C060), new delegation relating to outside work for academic and senior staff (C157)

Appendix 5 - QUT Organisational Structure - Disestablished the Institute for Creative Industries and Innovation (iCi)

OTHER

No updates

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November/December 2016

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.6 University Academic Board - Revised membership to amend student representation (effective 01.01.17)

A/3.7 Faculty academic boards - Editorial amendment to clarify approval/endorsement of grades in units offered by the faculty

A/9.10 Electrical safety - Revised policy

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

C/2.1 University Learning and Teaching Committee - Revised membership to amend student representation (effective 01.01.17)

C/5.3 Academic integrity - Revised policy (effective 01.01.17)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.1 Research and innovation - Revised policy to update external obligations and to update research strategy to align with the revised Blueprint

D/5.2 Research Degrees Committee - Revised terms of reference to clarify the development and recommendation of policies and procedures for higher degree research awards

D/6.5 University Human Research Ethics Committee - Revised terms of reference and membership in accordance with committee self-assessment and to align with legislation

D/6.6 University Biosafety Committee - Revised terms of reference and membership in accordance with committee self-assessment and to align with legislation

D/6.7 University Animal Ethics Committee - Revised terms of reference and membership in accordance with committee self-assessment and to align with legislation

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/4.4 Time limits for completion of an award course - Revised policy

E/6.1 Administration and timetabling of examinations - Revised policy (effective 01.01.17)

E/6.2 Conduct during examinations - Revised policy (effective 01.01.17)

E/6.5 Allocation and release of grades - Revised policy

E/10.6 Revocation of an award - Revised policy

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 5 - QUT Organisational Structure - Approved restructure of Creative Industries Faculty - disestablishment of School of Media, Entertainment and Creative Arts and establishment of School of Communication and School of Creative Practice

OTHER

No updates

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