Manual of Policies and Procedures

2015 MOPP Updates

January/February 2015

CHAPTER A - GOVERNANCE AND ORGANISATION

No updates

CHAPTER B - HUMAN RESOURCES

B/3.4 Conjoint appointments - New policy

B/8.6 Corruption and fraud control - Periodic review - minor revisions to reflect updates to the Corruption and Fraud Control Plan

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/5.2 Research Degrees Committee - Periodic review in accordance with committee self-assessment - no change required

D/6.7 University Animal Ethics Committee - Periodic review - revised policy to reflect the latest Australian code for the care and use of animals for scientific purposes

D/6.7 University Animal Ethics Committee - Revised terms of reference and membership as requested by the Department of Agriculture, Fisheries and Forestry to comply with the Code

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.3 - Student Misconduct Committee - Policy revised in accordance with committee self-assessment review

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/3.1 Site - Revised policy to include a new section as a consequence of new policy H/3.9 Distributed sites

H/3.1 Site - Policy revised to clarify the distribution of materials on campus

H/3.9 Distributed sites - New policy

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

No updates

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March/April 2015

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.3 Compliance - Periodic review - minor editorial changes only

A/3.5 Planning and Resources Committee - Periodic review - no change in accordance with committee self-assessment review

A/3.9 Vice-Chancellor's Advisory Committee - Periodic review - no change in accordance with committee self-assessment review

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

C/3.1 Courses and awards - Revised policy

C/3.2 Award classifications - Revised policy

C/3.3 Non-award courses - Revised policy

C/4.5 Units - Revised policy

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.1 Research and innovation framework - Revised policy

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/10.3 Academic dress - Revised policy to include a new section for the Aboriginal and Torres Strait Islander stole

E/6.3 Alternative arrangements for assessment - Revised policy - effective immediately for Semester 1, 2015 central examination period

CHAPTER F - INFORMATION MANAGEMENT

F/6.1 Records management policy - References to TRIM changed to HPRM as a result of the TRIM upgrade.

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/3.4 Physical security and traffic - Policy revised to include new section on identification cards (formerly B/7.2.1)

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.1 International Strategy Committee - Periodic review - no change in accordance with committee self-assessment review

APPENDICES

Appendix 2 - QUT Council Procedures - Council Procedure 4 The Vice-Chancellor - Revised procedures following enactment of section 48A of the Crime and Corruption Act 2001

OTHER

No updates

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May/June 2015

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.6 Internal control - Periodic review - minor revisions only

A/3.9 Vice-Chancellor's Advisory Committee - Editorial change to remove reporting which is not current practice

A/9.5 Radiation protection - New policy

A/9.9 University Health and Safety Committee - Revised terms of reference to include environmental focus

CHAPTER B - HUMAN RESOURCES

B/7.10 Salary loadings - Revised policy to remove reference to Senior Staff and delete delegations that no longer apply (C082 and C083)

B/8.3 Public interest disclosure management - Periodic review - minor editorial changes only

CHAPTER C - LEARNING AND TEACHING

C/5.3 Academic integrity - Minor revision to clarify the requirement for a notification to be included in the unit outline regarding content matching software

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.7 Academic progress - Revised policy

E/9.2 Grievance resolution procedures for student related grievances - Policy revised to clarify progression to Level Three (E/9.2.6)

E/9.3 Student Ombudsman - Revised policy

CHAPTER F - INFORMATION MANAGEMENT

F/5.1 Copyright - Revised policy

CHAPTER G - FINANCIAL MANAGEMENT

G/5.2 Personal and private expenditure - Policy revised to include acceptable use of QUT issued mobile phones and tablets

CHAPTER H - PHYSICAL FACILITIES

H/3.8 Hire of university space - Revised policy to include QUT badged conferences

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/1.2 QUT Engagement Framework - Revised policy to include the QUT Partnerships Project

APPENDICES

Appendix 3 - Schedule of Authorities and Delegations - Revised delegations relating to QUT membership of incorporated bodies (VC167 amended to C147 and VC168 amended to C148)

OTHER

No updates

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July/August 2015

CHAPTER A - GOVERNANCE AND ORGANISATION

No updates

CHAPTER B - HUMAN RESOURCES

B/5.1 Vice-Chancellor’s Awards for Excellence - Revised policy to clarify award entitlement

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.2 Research structures - Revised policy to incorporate rescinded policies D/4 Research structures (including centres). Content moved to QUT Research Structures Criteria and Operating Guidelines

D/4.1 Institutes (Tier 1) - Policy rescinded - Content incorporated into D/1.2 Research structures and QUT Research Structures Criteria and Operating Guidelines

D/4.2 Externally funded centres (Tier 2) - Policy rescinded - Content incorporated into D/1.2 Research structures and QUT Research Structures Criteria and Operating Guidelines

D/4.3 Faculty research centres (Tier 3) - Policy rescinded - Content incorporated into D/1.2 Research structures and QUT Research Structures Criteria and Operating Guidelines

D/4.4 Research groups/nodes/laboratories/programs/domains (Tier 4) - Policy rescinded - Content incorporated into D/1.2 Research structures and QUT Research Structures Criteria and Operating Guidelines

D/4.5 Appointment of centre and institute directors - Policy rescinded - Content incorporated into D/1.2 Research structures and QUT Research Structures Criteria and Operating Guidelines

D/5.5 Grievance resolution procedures for higher degree research students - Reference to Research Training Quality Assurance System (RTQAS) removed

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/7.1 Student fees and charges - Revised policy

E/7.2 Expenses related to student excursions - Periodic review - minor revisions to align with the policy template

E/10.4 University medals - Revised policy to clarify dual awards

CHAPTER F - INFORMATION MANAGEMENT

F/1.12 Borrowing of library resources - Revised policy to reflect the 2015 user changes review

CHAPTER G - FINANCIAL MANAGEMENT

G/3.5 Investments and Borrowings Committee - New policy

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

No updates

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September/October 2015

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.2 University Planning Framework - Revised policy to reflect current practice

A/8.1 Aboriginal and Torres Strait Islander education and employment - Revised policy

A/8.3 QUT Reconciliation Statement - Revised policy

A/9.1 Health, safety and environment framework - Revised policy

A/9.2 Environmental protection - New policy

A/9.4 Children on campus - Revised policy to include environmental references

CHAPTER B - HUMAN RESOURCES

B/3.2 Position descriptions - Policy rescinded - content pertaining to research only professional staff position descriptions incorporated into B/4.1 Recruitment and advertising

B/4.1 Recruitment and advertising - Revised policy to include research only professional staff position descriptions from rescinded B/3.2 Position descriptions

B/4.10 Conversion from casual to non-casual employment - professional staff - Periodic review - minor editorial changes only

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/3.1 Intellectual property - Revised policy

D/5.1 Management of higher degree research courses - Revised policy

D/5.4 Code of Good Practice for Postgraduate Research Studies and Supervision at QUT - Policy rescinded and content incorporated into guidelines titled Good Practice guidelines for Higher Degree Research Studies and Supervision at QUT

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.3 Alternative arrangements for assessment - Updated link and terminology for “students with disabilities” to “students with a disability”

E/9.1 Review of grades and academic rulings - Periodic review - minor editorial changes only

CHAPTER F - INFORMATION MANAGEMENT

F/1.1 Provision and use of information resources and services - Revised policy to reference the new policy F/1.9 Corporate information asset management

F/1.2 Information security - Revised policy

F/1.9 Corporate information asset management - New policy

F/1.11 Acceptable use of information technology resources - Policy revised to reflect current procedure

F/6.2 Information privacy - Policy revised to include information security

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Revised delegations to planning - revised (C045, C047), deleted (C046)

Appendix 3 Schedule of Authorities and Delegations - Annual review - revised (C013, C032, C036, C084, C085, C086, C087, C088, C089, C111, C112, C113, C114, C115, C133, VC003, VC059, VC060, VC063, VC064, VC066, VC067, VC068, VC069, VC071, VC072, VC074, VC076, VC077, VC086, VC090, VC091, VC092, VC093, VC095, VC096, VC097, VC098, VC109, VC110, VC112, VC113, VC118, VC119, VC121, VC131, VC132, VC133, VC134, VC147, VC174, VC175), new delegations (C149, C151, VC176, VC177, VC178, VC179)

Appendix 8 QUT Committee Structure - Established Investments and Borrowings Committee

OTHER

No updates

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November/December 2015

CHAPTER A - GOVERNANCE AND ORGANISATION

A/9.3 Biosafety policy - Policy rescinded - policy statements incorporated into Research Governance Framework (D/2.3)

A/9.6 Communicable/infectious diseases - Revised policy

CHAPTER B - HUMAN RESOURCES

B/11.3 Redeployment - Revised policy

B/6.7 Aboriginal and/or Torres Strait Islander cultural and ceremonial leave - New policy

B/7.14 Remuneration for senior staff - Revised policy

B/8.7 Conflict of interest - Revised policy

CHAPTER C - LEARNING AND TEACHING

C/1.1 Approach to and context of learning and teaching - Revised policy

C/1.3 Learning and teaching grants and awards - Revised policy

C/2.2 Curriculum Standards Committee - New committee terms of reference and membership following review of Curriculum Standards Reference Group. New committee established (effective 01.01.16)

C/3.2 Award classifications - Revised policy to include clarification on Graduate and Professional Education (GPE) entry pathway

C/4.1 Curriculum development, approval and accreditation - Revised policy to include new Curriculum Standards Committeee, replacing Curriculum Standards Reference Group

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.1 Research and innovation framework - Revised policy to clarify the definition "active researcher"

D/2.3 Research governance framework - New policy

D/2.4 Monitoring of approval research by a University Review Body - New policy

D/2.6 QUT Code of Conduct of Research - Rescinded section - D/2.6.10 Management of conflicts of interest relating to research activities

D/2.7 Procedures for dealing with allegations of research misconduct - Revised policy

D/2.8 Management of research data - Revised policy

D/5.3 Higher degree research candidates - Revised policy to clarify the dates of withdrawal and show cause notice

D/6.1 University research ethics - Policy rescinded, policy statements incorporated into Research Governance Framework (D/2.3)

D/6.2 Research involving human participation - Policy rescinded, policy statements incorporated into Research Governance Framework (D/2.3)

D/6.3 Use of animals for scientific purposes (research and teaching) - Policy rescinded, policy statements incorporated into Research Governance Framework (D/2.3)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.2 Appeals Committee - Revised membership to include provision for alternate membership (effective 01.01.16)

E/4.1 Student admission - Revised policy

E/7.3 Student financial assistance - Periodic review - minor editorial revisions only

E/8.1 Management of student misconduct - Revised policy to include new section on allegations of major misconduct against a graduand or graduate of QUT as a consequence of new policy E/10.6 Revocation of an award

E/10.1 Graduation requirements - Revised policy

E/10.6 Revocation of an award - New policy

CHAPTER F - INFORMATION MANAGEMENT

F/3.2 Social media - Revised policy

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/3.7 Vehicles - Revised policy

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

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