Manual of Policies and Procedures

2014 MOPP Updates

January/February 2014

CHAPTER A - GOVERNANCE AND ORGANISATION

A/9.8 Chemical management policy - Revised policy to reflect work health and safety harmonisation

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

C/3.1 Courses and awards (effective 01.01.14)

C/5.2 QUT Grading system (effective 01.01.14)

C/5.4 Recognition of prior learning (effective 01.01.14)

C/6.4 Recording of lectures and classes (effective 01.01.14)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.2 Student Research Misconduct Committee - Policy revised following post-implementation review of E/8.1 Management of student discipline/misconduct

D/5.2 Research Degrees Committee - Revised membership to remove Director, International Graduate Research

D/5.3 Postgraduate research students (effective 01.01.14)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/4.2 Advanced standing (effective 01.01.14)

E/4.4 Time limits for completion of an award course (effective 01.01.14)

E/4.5 Leave of absence (effective 01.01.14)

E/6.8 Late assessment and extensions (effective 01.01.14)

E/9.1 Review of grades and academic rulings - Revised policy - editorial changes to clarify the intent of the policy and reflect current practice

CHAPTER F - INFORMATION MANAGEMENT

F/1.12 Borrowing of library resources - Periodic review - minor editorial changes only

CHAPTER G - FINANCIAL MANAGEMENT

G/5.1 Expenditure of University funds - Periodic review - policy revised

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/4.1 Student Exchange Program - Revised policy - minor editorial changes only

APPENDICES

No updates

OTHER

No updates

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March/April 2014

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.3 Audit and Risk Management Committee - Revised terms of reference to remove delegation to approve financial statements and clarification of membership provisions

A/9.8 Chemical management policy - Editorial change for delegation from Head of School, Clinical Sciences to Head of Pharmacy

A/9.9 University Health and Safety Committee - Revised terms of reference and membership following corporate review of workplace health and safety and 2013 committee self-assessment

CHAPTER B - HUMAN RESOURCES

B/5.3 Promotion for academic staff - Policy revised and consolidated (B/5.3 Promotion for academic staff (Levels C, D and E) and B/5.4 Promotion for academic staff (Level A and Level B)) to reflect the PPR-based process for promotion to Level C

B/5.4 Promotion for academic staff (Level A to Level B) - Policy revised and consolidated B/5.3 Promotion for academic staff

B/5.6 Faculty Promotion Committees - Policy rescinded - B/5.3 Promotion for academic staff (Levels C, D and E) and B/5.4 Promotion for academic staff (Level A and Level B) were consolidated and the promotion process is now PPR-based not faculty committee based

B/6.6 Parental leave - Revised policy to amend special circumstances for paid maternity leave to reflect the Parental Leave Guidelines (16wks)

B/7.6 Workers' compensation - Revised policy

B/7.7 Workplace rehabilitation policy - Revised policy

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/6.6 University Biosafety Committee - Revised terms of reference and membership provisions

D/6.7 University Animal Ethics Committee - Revised terms of reference and membership to remove specific references to the code, clarify code requirements and update Category B membership

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/9.2 Grievance resolution procedures for student related grievances - Policy revised to amend Level Three reporting from Student Ombudsman to Registrar and clarify management of the process at Level Three (Sections E/9.2.4 and E/9.2.6)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/5.2 Personal and private expenditure - Revised policy and delegation C140 and C141 updated

CHAPTER H - PHYSICAL FACILITIES

H/3.1 Site - Revised policy to include responsibility for maintenance of equipment to off campus facilities

H/4.1 Maintenance - Revised policy to include responsibility for maintenance of equipment to off campus facilities

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.1 International Strategy Committee - Membership updated to clarify the position of Assistant Dean (International) to include equivalent position

I/5.1 Alumni - Revised policy to reflect terminology change from groups to chapters

I/5.2 Outstanding Alumni Awards - Revised policy

APPENDICES

Appendix 5 QUT Organisational Structure - Independent section QUT Confucius Institute added under the Division of International and Development

Appendix 8 QUT Committees Structure - Removed reference to Faculty Promotion Committees - disestablished 05.03.14

OTHER

Various policies amended to reflect Committee name change - QUT Institute Biosafety Committee to University Biosafety Committee

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May/June 2014

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.4 Chancellor's Committee - Revised terms of reference

CHAPTER B - HUMAN RESOURCES

B/4.3 Selection panels - Consequential amendment from revised A/3.4 Chancellor's Committee terms of reference to section B/4.3.3 Membership of selection panel - Vice-Chancellor

B/5.1 Vice-Chancellor's Awards for Excellence - Revised policy to reflect new criteria

B/7.9 Outside employment - professional staff - Revised policy to include a reference to D/3.1 Intellectual property policy as per audit/review 2009/42 recommendations

B/7.11 Superannuation - Revised policy to reflect current industrial instrument

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.4 Supplementary assessment - Policy revision date changed to 1 December 2016 as the policy was implemented in 2013

E/6.7 Academic progress - Revised policy to include clear information for students to access the Queensland Ombudsman

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/3.2 Property - Revised policy to clarify responsibility for off campus facilities and the maintenance of equipment

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/7.1 Museums and collections - Revised policy

I/7.2 Precincts, exhibitions and public art space - Revised policy

I/7.3 QUT Art Collection - Revised policy

APPENDICES

Appendix 2 QUT Council Procedure 2 - Reappointment of the Vice-Chancellor - Consequential amendment from revised A/3.4 Chancellor's Committee terms of reference to Section 2

Appendix 2 QUT Council Procedure 1 - Committees - Definition for external member included in Section 3. Definitions

Appendix 3 Schedule of Authorities and Delegations - New delegations relating to the approval of variations to standard terms and conditions of art collection and exhibition programs (VC169, VC170)

Appendix 5 QUT Organisational Structure - Approved new department Health, Safety and Environment and new role, Director, Health, Safety and Environment

OTHER

Various policies amended to reflect the new approved Enterprise Agreements

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July/August 2014

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.5 Planning and Resources Committee - Director, Planning and Budget added to the membership statement to attend Planning and Resources Committee when it is considering items relevant to their portfolios

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

C/1.3 Learning and teaching development grants and awards - Revised policy to clarify expenditure of Australian Awards for University Teaching (AAUT) monies when a staff member leaves QUT

CHAPTER D - RESEARCH AND DEVELOPMENT

D/4.1 Institutes (Tier 1) - Policy revised to reference Operating Principles for QUT's Research Institutes

D/6.5 - University Human Research Ethics Committee - Revised policy

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

F/1.1 Provision and use of information resources and services - Revised policy to include reference to D/3.1 intellectual property policy as per audit/review 2009/42 recommendations and clarify data custodians

CHAPTER G - FINANCIAL MANAGEMENT

G/8 - User charging - Revised policies (G/8.1, G/8.2, G/8.3 and G/8.4) to remove reporting of User Charges to Planning and Resources Committee

CHAPTER H - PHYSICAL FACILITIES

H/3.4 Physical security and traffic - Policy revised to reference the QUT parking policy

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

Various policies amended to reflect the Project Proposal Framework replacing the Business Case Framework

Various policies amended to reflect the establishment of the new department “Health, Safety and Environment” and the appointment of the newly established role “Director, Health, Safety and Environment”

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September/October 2014

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.5 Planning and Resources Committee - Revised terms of reference to clarify delegations regarding strategic and operational human resource policies

CHAPTER B - HUMAN RESOURCES

B/4.1 Recruitment and advertising - Revised policy to incorporate former policies B/4.1 Recruitment and advertising, B/4.2 Duty statements and selection criteria and B/11.2 Change in professional staff positions - appointment or advertisement

B/4.2 Selection and appointment - Revised policy to incorporate former policies B/4.3 Selection panels, B/4.4 Selection and appointment processes, B/4.5 Appointment by invitation and B/4.6 Sessional academic appointments

B/5.1 Vice-Chancellor’s Awards for Excellence - Revised policy to clarify eligibility

B/5.2 Vice-Chancellor’s Performance Fund - Revised policy to clarify eligibility

CHAPTER C - LEARNING AND TEACHING

C/4.6 Course quality assurance - Revised policy to reflect terminology changes - Individual Course Report replaced with the Course Analytic Profile and Comprehensive Course Review replaced with Mid-cycle Review

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/11 Student scholarships, bursaries and prizes - New policy to incorporate former policies E/11.1 Prizes and awards for student achievement, E/11.2 Industry sponsored student bursaries, E/11.3 Industry sponsored student scholarships, E/11.4 Industry sponsored memorial prizes, bursaries and scholarships, E/11.5 Industry sponsored prize, bursary and scholarship endowments, E/11.6 Scholarships for international students

CHAPTER F - INFORMATION MANAGEM

F/1.11 Acceptable use of information technology resources - References to Enterprise Agreements added to clarify misconduct or serious misconduct for both academic and professional staff

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.6 Staff Community Welfare Fund - Policy rescinded - Staff Giving Committee is responsible for the functions and key elements of membership of the Staff Community Welfare Fund

APPENDICES

Appendix 1b QUT Statutes - QUT (Conduct of elections for elected members of Council) Statute 2003 lapsed 31.08.14. Refer to Council Procedure 7 - Conduct of Elections

Appendix 1b QUT Statutes - Queensland Technology (QUT Alumni) Statute 2008 - Revised sections 8, 10, 11, 12 and 13 following the lapsing of Queensland University of Technology (Conduct of Elections for elected members of Council) Statute 2003 and approval of Council Procedure 7 - Conduct of Elections (effective 01.09.14)

Appendix 2 QUT Council Procedures - Approved new Council Procedure 7 - Conduct of Elections following lapsing of Queensland University of Technology (Conduct of Elections for elected members of Council) Statute 2003 (effective 01.09.14)

Appendix 3 Schedule of Authorities and Delegations - Annual review of Schedule of Authorities and Delegations - revised (C011, VC002, VC082, VC097, VC099, VC101, VC109, VC113), deleted (VC009, VC114, VC115) and new delegations (C146, VC171, VC172)

Appendix 5 QUT Organisational Structure - Approved new department titled Office of Research Ethics and Integrity and new appointment of Director, Office of Research Ethics and Integrity

Appendix 5 QUT Organisational Structure - Approved new unit titled Strategic Intelligence Unit (effective 01.07.14)

OTHER

No updates

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November/December 2014

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.3 Corporate Review Framework - Revised policy to reflect organisational changes to Strategic Intelligence Unit

A/2.5 Risk management - Periodic review - policy revised to include definitions of additional risk management terms

A/3.3 Audit and Risk Management Committee - Periodic review - revised policy

A/3.6 University Academic Board - Revised membership in accordance with committee self-assessment review (effective 01.01.15) and revised membership category approved (effective 2017)

CHAPTER B - HUMAN RESOURCES

B/1.1 Enterprise agreements and legislative environment - revised policy to remove reference to Senior Staff Agreement

B/7.14 Remuneration for senior staff - New policy

B/8.1 QUT Staff Code of Conduct - Periodic review - policy revised to incorporate misconduct

B/8.2 Official misconduct - policy rescinded - content incorporated into B/8.1 QUT Staff Code of Conduct

B/9.3 Performance planning and review - Revised policy to reflect changes to the SSG levels

B/9.5 Managing unsatisfactory performance - senior staff - Revised policy to incorporate senior staff employment conditions

B/11.4 Voluntary and involuntary redundancy - senior staff - revised policy to incorporate senior staff employment conditions

CHAPTER C - LEARNING AND TEACHING

C/2.1 University Learning and Teaching Committee - Revised membership in accordance with committee self-assessment review (effective 01.01.15)

C/3.2 Award classifications - Policy revised to clarify principles for designing and offering double degrees

C/5.2 QUT Grading System - Revised policy (effective 01.01.15)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.1 University Research and Innovation Committee - Revised membership in accordance with committee self-assessment review (effective 01.01.15)

D/5.3 Postgraduate research students - Revised policy to incorporate PhD course regulations, references to mandatory research training and clarification of status during “under examination”

D/6.5 University Human Research Ethics Committee - Periodic review - revised policy

D/6.6 University Biosafety Committee - Periodic review - revised policy

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.2 Appeals Committee - Revised membership in accordance with committee self-assessment review (effective 01.01.15)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/3.9 - Distributed sites - new policy approved (effective 01.02.15)

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Delegations reviewed to reflect the termination of the Senior Staff Agreement - revised (VC059, VC066, VC067, VC094, VC095, VC097, C079), renumbered (C080 to VC174, C081 to VC175), and new delegation (VC173)

OTHER

Various policies amended to update references to reflect the termination of the Senior Staff Agreement

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