Manual of Policies and Procedures

2013 MOPP Updates

January/February 2013

CHAPTER A - GOVERNANCE AND ORGANISATION

A/8.2 Indigenous Education and Employment Committee - Policy renamed, revised terms of reference and membership

A/8.9 Equity Board - Revised terms of reference and membership provisions

A/9.4 Children on campus - Periodic review -policy revised

CHAPTER B - HUMAN RESOURCES

B/5.1 Vice-Chancellor's Awards for Excellence - Revised policy to include broader eligibility

B/5.2 Vice-Chancellor's Performance Fund - Periodic review - policy revised to include broader eligibility criteria

B/6.1 Staff Leave - minor editorial change

B/9.2 Performance planning and review for academic staff - Policy revised to align and support QUT's new approach to evaluation

B/9.7 Evaluating teaching quality - Policy rescinded

B/12.8 Professional development program for professional staff - Revised policy and financial contribution

CHAPTER C - LEARNING AND TEACHING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

D/5.2 Research Degrees Committee - revised policy - revised terms of reference

D/6.7 University Animal Ethics Committee - Revised policy - membership revisions

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.1 Administration and timetabling of examinations - Revised policy - minor amendments to reflect changes in timings

E/6.2 Conduct during examinations - Revised policy - minor amendments

E/6.5 Allocation and release of results - Revised policy - minor changes to reflect Student and Academic Management System (SAMS) processes

E/7.4 Student Financial Assistance Scheme Committee - Policy rescinded following disestablishment of committee

E/9.2 Review of grades and academic rulings - Revised policy to incorporate minor changes to business practice following implementation of the Student and Academic Management System (SAMS)

CHAPTER F - INFORMATION MANAGEMENT

F/1.3 QUT ePrints repository for research output - Periodic review - minor revisions

F/1.7 Information Technology Governance Committee - Revised policy - amendments to terms of reference and membership

F/1.8 Library resources - Periodic review - minor revisions

F/1.10 Library treatment of theses - Revised policy to reflect cessation of requiring bound theses for lodgement

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/1.2 Space management - Editorial amendments reflecting organisational change

H/3.1 Site - Editorial amendments reflecting organisational change

H/3.2 Property - Editorial amendments reflecting organisational change

H/3.3 Buildings and accommodation - Editorial amendments reflecting organisational change

H/3.4 Physical secutiry and traffic - Editorial amendments reflecting organisational change

H/3.7 Vehicles - Editorial amendments reflecting organisational change

H/4.1 Maintenance - Editorial amendments reflecting organisational change

H/4.2 Cleaning and waste management - Editorial amendments reflecting organisational change

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.5 Engagement Committee - Policy rescinded following disestablishment of committee

I/3.1 International Cooperation Agreements - Periodic review - minor editorial changes

I/3.2 International recruitment representatives - Periodic review - minor editorial changes

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Amended delegations to reflect revised process for curriculum development, approval and accreditation (C097, C098)

Appendix 8 QUT Committee Structure - Revised

OTHER

No updates

March/April 2013

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.4 Chancellor's Committee - Revised policy - revised terms of reference

CHAPTER B - HUMAN RESOURCES

B/5.7 University Distinguished Service Medal - New policy

B/6.5 Leave without pay - Minor editorial changes to reflect change in terminology

B/6.6 Parental leave - Revised policy to incorporate changes to legislation

CHAPTER C - LEARNING AND TEACHING

C/2.3 Programs Executive Committee - New policy (effective 01.07.13)

C/6.4 Recording of lectures - Revised policy to incorporate inclusion of a broader definition of types of classroom activities

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.2 Appeals Committee: - Revised terms of reference and membership provisions

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/6.1 VIP visits - Periodic review - no change required

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - New and revised delegations (C039, C040, C041, C154, C155, VC012, VC023, VC024, VC025, V027, VC028, VC042, VC043, VC044, VC045, VC046, VC047, VC049, VC157, VC158, Vc159, VC160, VC161,VC162, VC163, VC164, VC165, VC166, VC167, VC168), deleted (VC013, VC026)

Appendix 8 QUT Committee Structure - Established Programs Executive Committee

OTHER

No updates

May/June 2013


CHAPTER A - GOVERNANCE AND ORGANISATION

A/8.3 QUT Reconciliation Statement - Periodic review - no change required

A/9.7 Policy on smoking - Revised policy to clarify smoking definitions

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

C/3.1 - Courses and awards - revised policy in accordance with TEQSA & CRICOS standards

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.1 University Research and Innovation Committee - Revised policy- revised membership provisions

D/2.8 Management of research data - Periodic review minor editorial amendments

D/6.5 University Human Research Ethics Committee - Amend reference from ATSI Committee to IEEC

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.4 Supplementary assessment - Revised policy

CHAPTER F - INFORMATION MANAGEMENT

F/4.2 Printing services - Revised policy

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.1 International Strategy Committee - Revised membership provisions to include Deputy Vice-Chancellor (Corporate Programs and Partnerships)

APPENDICES

Appendix 1c - QUT Legislative provisions - Rules - Editorial amendments for schedule 2 - Fees and Charges

OTHER

No updates

July/August 2013

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.5 QUT Assurance and Risk Management Services Charter - Revised policy

A/2.3 Corporate reviews - Revised policy

A/9.5 Title First aid and medical emergencies - Revised policy

A/9.10 Electrical Safety - New policy approved

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - LEARNING AND TEACHING

C/3.4 Customised education - Revised policy to reflect curriculum development and accreditation processes

C/3.5 Transnational award courses - Revised policy to reflect revisions to curriculum development, approval and accreditation processes

C/4.1 Curriculum development and approval - Revised policy to reflect revisions to curriculum development, approval and accreditation processes

C/4.6 Course quality assurance - Revised policy to reflect revisions in curriculum development, approval and accreditation process, and inclusion of Individual Unit Reports and Comprehensive Course Reports as part of the Course Quality Cycle

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.2 Appeals Committee - Revised membership

E/4.3 Enrolment programs - Revised policy

E/9.2 Grievance resolution procedures for student related grievances - Revised policy

CHAPTER F - INFORMATION MANAGEMENT

F/1.7 Information Technology Governance Committee - Revised policy

CHAPTER G - FINANCIAL MANAGEMENT

G/3.2 Investment - Revised policy

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/1.2 QUT engagement framework - Policy revised to reflect change to roles and responsibilities

APPENDICES

No updates

OTHER

No updates

September/October 2013

CHAPTER A - GOVERNANCE AND ORGANISATION

A/8.3 QUT Reconciliation Statement - Periodic review - no change required

CHAPTER B - HUMAN RESOURCES

B/6.2 Recreation leave - Updated policy delegation to include Human Resources Director.

B/6.4 Long service leave - Updated policy delegation to include the Human Resources Director.

CHAPTER C - LEARNING AND TEACHING

C/3.1 Courses and awards - Revised policy - (effective 01.01.14)

C/4.1 Curriculum development, approval and accreditation - Revised to reflect replacement of the Strategic Faculty Courses Update with Course Transformation and Re/accreditation Plan

C/5.1 Assessment - Periodic review - policy revised

C/5.4 Recognition of Prior Learning - New policy - (effective 01.01.14)

C/6.1 Physical and virtual learning environments - Periodic review - revised policy

CHAPTER D - RESEARCH AND DEVELOPMENT

D/5.3 Postgraduate research students - Revised policy - (effective 01.01.14)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.2 Appeals Committee - Revised membership

E/2.1 QUT Student Code of Conduct - Revised policy following post-implementation review of E/8.1

E/4.2 Advanced standing - Revised policy - (effective 01.01.14)

E/4.4 Time limits for completion of an award course - Revised policy - (effective 01.01.14)

E/4.5 Leave of absence - Revised policy - (effective 01.01.14)

E/6.6 Access to assessment results - Periodic review - policy revised

E/6.7 Academic progress - Revised policy to include clear information for students to access the Queensland Ombudsman

E/8.1 Management of Student Discipline - Revised policy following post-implementation review

CHAPTER F - INFORMATION MANAGEMENT

F/1.11 Acceptable use of information technology resources - Periodic review - revised policy

F/1.6 Electronic portfolio - Periodic review - revised policy

CHAPTER G - FINANCIAL MANAGEMENT

G/1.1 Financial management - Periodic review - policy revised

G/2.1 Trusts, gifts and privately funded positions - Periodic review - minor revisions

G/3.2 Investments - Revised policy

G/5.4 Credit card usage - Periodic review - revised policy

G/7.3 Payroll tax - Periodic review - revised policy

CHAPTER H - PHYSICAL FACILITIES

H/3.1 Site - Revised policy to reflect changes to the use of University space

H/3.2 Property - Revised policy

H/3.4 Physical security and traffic - Revised Policy (H/3.4.6, H/3.4.8 and H/3.4.9)

H/3.6 Campus services, events and alcohol - Revised policy to reflect changes to the use of University space (H/3.6.2, H/3.6.3 and H/3.6.6)

H/3.8 Hire of University space - New policy

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/3.1 International cooperation agreements - Revised policy

APPENDICES

No updates

OTHER

No updates

November/December 2013

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.1 QUT Council - Periodic review - minor editorial changes only

A/4.1 Principal officers and organisational structure - Policy revised to reflect a name change from Deputy Vice Chancellor (Academic) to Senior Deputy Vice-Chancellor

CHAPTER B - HUMAN RESOURCES

B/6.3 Personal Leave, Sick/Carer's leave, and Compassionate Leave - Revised policy to reflect changes to personal leave relating to domestic and family violence situations


CHAPTER C - LEARNING AND TEACHING

C/3.2 Award classifications - Revised policy - Higher Doctorate classification type

C/5.2 QUT Grading system - Revised policy to include changes to honours grading - (effective 01.01.14)


CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.1 Research and innovation framework - Periodic review - policy revised

D/5.5 Grievance resolution procedures for higher degree research students - Periodic review - policy revised to address nomenclature changes and recordkeeping requirements


CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.3 Student Misconduct Committee - Revised policy following post-implementation review of E/8.1

E/1.4 Faculty Academic Misconduct Committees - Revised policy following post-implementation review of E/8.2

E/6.7 Academic progress - Revised policy - minor editorial changes to clarify process (E/6.7.6 and E/6.7.7)

E/6.8 Late assessment and extensions - Policy revised to clarify approval delegations regarding late assessment extensions

E/6.8 Late assessment and extensions - Revised policy - (effective 01.01.14)


CHAPTER F - INFORMATION MANAGEMENT

F/1.1 Provision and use of information resources and services - Periodic review - minor editorial changes only

F/1.2 Information security - Periodic review - editorial amendments to reflect current practice


CHAPTER G - FINANCIAL MANAGEMENT

G/2.3 Staff gifts and benefits - Periodic review - policy revised to update reportable gift dollar limit to exceeding $300, include gift register email, and other minor rewording


CHAPTER H - PHYSICAL FACILITIES

H/1.2 Space management - Revised policy to reflect Space Utilisation Audit


CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.6 QUT Staff Community Welfare Fund Committee - Periodic review - no changes required


APPENDICES

Appendix 3 Schedule of Authorities and Delegation - Revised delegations (VC147) and removed (VC156) to clarify arrangements for Office for Learning and Teaching grant agreements.

OTHER

Various policies changed to reflect name change from Deputy Vice Chancellor (Academic) to Senior Deputy Vice-Chancellor (effective 11.12.13)

Top