Manual of Policies and Procedures

2009 MOPP Updates

January/February
March/April
May/June
July/August
September/October
November/December

January/February

CHAPTER A - GOVERNANCE AND ORGANISATION

No updates

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - TEACHING AND LEARNING

No updates

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/2.2 QUT Student Charter - Moved to E/2.1

E/2.3 Student Rules - Deleted - Student Rules are at Appendix 1(c)

E/6.7 Unsatisfactory academic performance and exclusion - Policy revised to reflect changes to Student Rules approved by Council 10.12.08

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

Chapter H – Date of next review changed to 1.07.09

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

No updates

OTHER

No updates

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March/April

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.6 Internal control policy - Revised policy, minor editorial changes only

A/3.1 QUT Council - Revised policy, minor editorial changes only

A/3.9 Vice-Chancellor’s Advisory Committee – Revised membership provisions (added Director, Corporate Finance ex officio) (approved by Vice-Chancellor 05.03.09)

A/8.9 Equity Board - Board reviewed, no changes required

A/9.8 Chemical management policy - Revised policy, minor editorial changes only

CHAPTER B - HUMAN RESOURCES

B/4.1 Recruitment and advertising - Revised policy relating to internal advertisement of professional staff positions (approved by Vice-Chancellor 24.03.09)

B/4.4 Selection and appointment processes - Revised policy in accordance with current practice (approved by Vice-Chancellor 24.04.09)

B/4.9 Senior staff positions following non-renewal of contract - DELETED – policy obsolete (approved by Vice-Chancellor 24.04.09)

B/6.8 Other types of leave - Revised policy in accordance with Federal Government provisions (approved by Vice-Chancellor 24.04.09)

B/9.1 Performance planning and review for professional staff - Revised policy regarding probation (approved by Vice-Chancellor 24.04.09)

CHAPTER C - TEACHING AND LEARNING

C/4.2 Curriculum design - New policy (approved by University Academic Board 23.03.09, endorsed by University Teaching and Learning Committee 03.03.09)

C/6.1 Physical and virtual learning environments - New policy (approved by University Academic Board 27.03.09, endorsed by University Teaching and Learning Committee 03.03.09)

C/6.4 Recording of lectures - Periodic review - no change required

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.1 Research and innovation framework - Policy revised to update definitions relating to active researchers (approved by University Academic Board 27.03.09, endorsed by University Research and Innovation Committee 13.11.08)

D/1.2 Policy on research structures - Policy reviewed, minor editorial changes only (approved by University Academic Board 27.03.09, endorsed by University Research and Innovation Committee 13.11.08)

D/4.1 Institutes (Tier 1) - Policy reviewed, no change required (approved by University Academic Board 27.03.09, endorsed by University Research and Innovation Committee 13.11.08)

D/4.2 Externally funded centres (Tier 2) - Policy reviewed, no change required (approved by University Academic Board 27.03.09, endorsed by University Research and Innovation Committee 13.11.08)

D/4.3 Faculty research centres (Tier 3) - Policy reviewed, minor editorial changes only (approved by University Academic Board 27.03.09, endorsed by University Research and Innovation Committee 13.11.08)

D/4.4 Research groups / nodes / laboratories / programs / domains (Tier 4) - Policy reviewed, no change required (approved by University Academic Board 27.03.09, endorsed by University Research and Innovation Committee 13.11.08)

D/4.5 Appointment of centre and institute directors - Policy reviewed, minor editorial changes only (approved by University Academic Board 27.03.09, endorsed by University Research and Innovation Committee 13.11.08)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

F/2.1 QUT corporate identity - Periodic review, minor revisions only

F/2.2 QUT name, logo and slogan - Periodic review, minor revisions only

F/3.1 Marketing strategy and planning - Periodic review, minor revisions only

F/3.3 Advertising policy - Periodic review, no change

F/3.4 Media relations - Periodic review, minor revisions only

F/3.5 Promotional activities, publications and merchandising - Periodic review, minor revisions only

F/3.6 School liaison - Periodic review, minor revisions only

F/4.1 Publishing and printing - Periodic review - minor revisions only

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.1 International Steering Committee - Regional Reference Groups disestablished (approved by Vice-Chancellor 05.12.08)

I/3.1 International cooperation agreements - Editorial amendment to remove reference to Regional Reference Groups (disestablished 05.12.08)

APPENDICES

Appendix 8 QUT Committees structure – updated to remove Regional Reference Groups (disestablished 05.12.08)

Appendix 3 Schedule of Authorities and Delegations – Added new delegation relating to probation of professional staff (VC143)

OTHER

Global changes:

  • Updated all links to new websites for Office of Teaching Quality and Division of Finance and Resource Planning
  • Various policies amended to reflect revised titles (replaced Equity Coordinator with Equity Director, and Equity Section with Equity Services Department).

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May/June

CHAPTER A - GOVERNANCE AND ORGANISATION

No updates

CHAPTER B - HUMAN RESOURCES

B/4.1 Recruitment and advertising - Revised policy relating to advertisement of professional staff positions (approved by Vice-Chancellor 09.06.09)

B/5.1 Vice-Chancellor's Awards for excellence - Revised policy (approved by Vice-Chancellor 26.05.09, endorsed by Vice-Chancellor's Advisory Committee 25.03.09)

B/5.2 Vice-Chancellor's Performance Fund - Revised policy (approved by Vice-Chancellor 26.05.09, endorsed by Vice-Chancellor's Advisory Committee 25.03.09)

CHAPTER C - TEACHING AND LEARNING

C/5.1 Assessment policy - Revised policy - effective from 01.01.10 for new courses and units, and from 01.01.11 for existing courses and units (approved by University Academic Board 29.05.09, endorsed by University Teaching and Learning Committee 28.04.09 and Vice-Chancellor’s Advisory Committee 11.03.09)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/6.6 QUT Institute Biosafety Committee - Revised terms of reference and membership provisions (approved by Vice-Chancellor 17.05.09, endorsed by QUT Institute Biosafety Committee 13.02.09 and 07.11.08)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

F/1.4 Policy on web pages and web servers - Editorial change - responsibility moved to Registrar

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations – Annual revision of Appendix 3 (Council Delegations approved by Council 29.04.09; Vice-Chancellor’s Delegations approved by Vice-Chancellor 02.06.09, endorsed by Vice-Chancellor's Advisory Committee 29.04.09)

OTHER

No updates

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July/August

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.6 University Academic Board - Editorial amendment to remove references to: approval of collaborative centres, consistent with policy D/4.2 and delegation C048, and approval of structure of faculty advisory committees

A/3.7 Faculty academic boards - Revised terms of reference and membership of faculty academic boards (approved by Council 01.07.09, endorsed by University Academic Board 29.05.09)

A/3.8 Faculty and school advisory committees - Revised terms of reference and membership of faculty advisory committees; disestablished school advisory committees (approved by Council 01.07.09, endorsed by University Academic Board 29.05.09)

CHAPTER B - HUMAN RESOURCES

B/4.2 Duty statements and selection criteria - Revised policy to include criminal history check (approved by Vice-Chancellor 13.08.09)

B/4.4 Selection and appointment processes - Revised policy to include criminal history check (approved by Vice-Chancellor 13.08.09)

CHAPTER C - TEACHING AND LEARNING

C/4.7 Evaluation of courses, units, teaching and student experience - Minor amendment relating to release of quantitative data on unit evaluation for the purposes of course design, development and review (approved by Deputy Vice-Chancellor (Teaching Quality) 29.07.09)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/6.7 University Animal Ethics Committee - Revised terms of reference in accordance with advice received from the Queensland Department of Primary Industries and Fisheries (approved by Vice-Chancellor 31.07.09, endorsed by University Animal Ethics Committee 21.04.09)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

F/8.1 Records management policy - Editorial amendment to update Information Standard

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations –Updated delegations to reflect the new Right to Information Act 2009

Appendix 1b QUT Legislative provisions – Statutes - New Statute (Making and notifying university rules) to replace QUT Statute No. 6 (Rules) 1999

OTHER

Various policies amended to reflect new organisational structure for Division of Finance and Resource Planning (effective from 29.06.09) and Alumni and Development Office (effective from 01.08.09)

Various policies amended to reflect legislative changes (new Financial Accountability Act 2009 and subordinate legislation – effective from 01.07.09)

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September/October

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.4 QUT Seal - Revised policy (approved Council 26.08.09)

A/3.5 Planning and Resources Committee - Added Director, Corporate Finance, under membership as part of the review of Chief Financial Officer responsibilities

CHAPTER B - HUMAN RESOURCES

B/11.4 Voluntary and involuntary redundancy - senior staff - Policy revised to reflect provisions of the Employee Collective Agreement (Senior Staff) 2009-2012 (approved by the Vice-Chancellor 07.09.09)

B/3.1 Workforce planning - Minor amendments to reflect changes in the Employee Collective Agreement (Senior Staff) 2009-2012

B/4.2 Duty statements and selection criteria - Minor amendments to reflect changes in the Employee Collective Agreement (Senior Staff) 2009-2012

B/7.3 Remuneration and allowances - Policy revised to reflect provisions of the Employee Collective Agreement (Senior Staff) 2009-2012 (approved by the Vice-Chancellor 07.09.09)

B/7.12 Termination of employment on medical grounds - senior staff - Policy revised to reflect provisions of the Employee Collective Agreement (Senior Staff) 2009-2012 (approved by the Vice-Chancellor 07.09.09)

B/8.5 Disciplinary action for misconduct and serious misconduct - senior staff - Policy revised to reflect provisions of the Employee Collective Agreement (Senior Staff) 2009-2012 (approved by the Vice-Chancellor 07.09.09)

B/9.5 Managing unsatisfactory performance - senior staff - Policy revised to reflect provisions of the Employee Collective Agreement (Senior Staff) 2009-2012 (approved by the Vice-Chancellor 07.09.09)

CHAPTER C - LEARNING AND TEACHING

C/3.5 Transnational award courses - Revised policy to address recommendations of the 2008 Transnational Education Audits (approved by University Academic Board 18.09.09)

C/4.3 Graduate capabilities - Revised policy (approved by University Academic Board 18.09.09)

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.7 Unsatisfactory academic performance and exclusion - Revised policy to clarify exclusion appeals process (approved University Academic Board 18.09.09)

CHAPTER F - INFORMATION MANAGEMENT

F/1.1 Provision and use of information resources and services - Periodic review, minor editorial changes only (approved Deputy Vice-Chancellor (TILS) 02.09.09)

F/1.3 QUT ePrints repository for research output - Policy revised and renamed (approved University Academic Board 18.09.09)

F/1.6 Electronic portfolio - Periodic review, minor editorial changes only (approved by Deputy Vice-Chancellor (TILS) 16.09.09)

F/1.7 Information Technology Governance Committee - Revised membership provisions to include Director, Marketing and Communication (approved by Vice-Chancellor 05.08.09)

F/1.8 Library resources - Revised policy (approved by Vice-Chancellor 16.09.09)

F/1.10 Library treatment of theses - Policy revised and renamed (approved University Academic Board 18.09.09)

CHAPTER G - FINANCIAL MANAGEMENT

G/1.1 Financial management - Changes to specific responsibilities of Executive Director, Finance and Resource Planning as part of review of chief financial officer of the University

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/7.1 Museums and Collections - Periodic review, no change required

I/7.2 Precincts, exhibitions and public art space - Periodic review, no change required

APPENDICES

Appendix1b QUT Legislative provisions – Statutes - Added extension of expiry date to Modification History

Appendix 3 Schedule of Authorities and Delegations - Delegation revised to reflect changes in the Employee Collective Agreement (Senior Staff) 2009-2012 (VC059)

OTHER

Various policies amended to reflect department name change - Integrated Help Services to Learning Environments and Technology (effective 01.10.09)

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November/December

CHAPTER A - GOVERNANCE AND ORGANISATION

A/9.4 Children on campus - Periodic review, minor revisions only (approved by Associate Director, HR Health and Safety Advisory Services 18.11.09)

A/9.5 First aid and medical emergencies - Periodic review, minor revisions only (approved by Associate Director, HR Health and Safety Advisory Services 18.11.09)

A/9.6 Communicable infectious diseases - Periodic review, minor editorial changes only (approved by Associate Director, HR Health and Safety Advisory Services 18.11.09)

CHAPTER B - HUMAN RESOURCES

B/1.1 Enterprise agreements and legislative environment - Legislation changes: added Fair Work Act 2009, removed Workplace Relations Act 1996

B/7.7 Workplace rehabilitation policy - Periodic review, minor editorial changes only (approved by the Associate Director, HR Health and Safety Advisory Services 30.10.09)

B/8.2 Official misconduct - Periodic review - no change required (approved by Executive Officer, Registrar’s Office 17.12.09)

B/8.3 Whistleblowers protection management policy - Extended Date of Next Review to 31.07.10

CHAPTER C - LEARNING AND TEACHING

C/3.1 Courses and awards - Policy revised to include changes in relation to the introduction of course requirements (approved by University Academic Board 13.11.09)

C/3.2 Award classifications - Deleted section C/3.2.12 Awards with honours and awards with distinction as it has been incorporated into C/5.2 QUT Grading system

C/4.4 Work integrated learning - Revised policy (approved by University Academic Board 13.11.09, endorsed by University Teaching and Learning Committee 20.10.09)

C/5.1 Assessment policy - Revised policy, effective from 01.01.10 for new courses and units, and from 01.01.11 for existing courses and units (approved by University Academic Board 29.05.09, endorsed by University Teaching and Learning Committee 28.04.09 and Vice-Chancellor’s Advisory Committee 11.03.09)

C/5.2 QUT Grading system - Revised policy effective from Semester 1, 2010 (approved by University Academic Board 13.11.09, endorsed by University Teaching and Learning Committee 20.10.09); includes grading systems for awards with distinction and awards with honours (formerly C/3.2.12)

C/7.1 High quality teaching - New policy (replaces former C/7.1 Teaching Capabilities Framework) (approved by University Academic Board 13.11.09, endorsed by University Teaching and Learning Committee 20.10.09)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.6 QUT Code of Conduct for Research - Revised policy (approved by University Academic Board 13.11.09)

D/3.1 Intellectual property policy - A Policy Under Review Notation Box added

D/5.2 Research Degrees Committee - Revised membership to include Director, International Graduate Research (approved by Council 09.12.09, endorsed by University Academic Board 13.11.09)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/3.1 QUT Student Guild - Extended Date of Next Review to 30.4.10

E/4.1 Student admission - Revised policy (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

E/4.3 Enrolment programs -Revised policy (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

E/4.5 Leave of absence - Periodic review, no change required (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

E/6.1 Administration and timetabling of examinations - Revised policy (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

E/6.2 Conduct during examinations - Periodic review, no change required (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

E/6.4 Supplementary assessment - Revised policy, effective from Semester 1, 2010 (approved by University Academic Board 13.1.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

E/6.7 Unsatisfactory academic performance and exclusion - Revised policy to clarify exclusion conditions (approved by University Academic Board 13.11.09)

E/7.1 Student fees and charges - Periodic review, policy revised to include new section on exemption from payment of fees (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures 19.10.09)

E/7.2 Expenses related to student excursion - Periodic review, minor revisions only (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

E/8.1 Student discipline - Date of Next Review extended to 31.07.10

E/9.1 Review of grades and academic rulings - Periodic review, minor editorial changes only (approved by University Academic Board 13.11.09, endorsed by Academic Policy and Procedures Committee 19.10.09)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/3.2 Investments - Revised policy (approved by Council 09.12.09, endorsed by Planning and Resources Committee 04.11.09)

G/3.4 Borrowings - Revised policy (approved by Council 09.12.09, endorsed by Planning and Resources Committee 04.11.09)

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - New and revised delegations relating to investments and borrowings (new delegations - VC145 and VC146; revised delegations - C008 and VC142) (approved by Acting Vice-Chancellor 21.12.2009)

OTHER

No updates

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