Manual of Policies and Procedures

2007 MOPP Updates

January/February
March/April
May/June
July/August
September/October
November/December

January/February

No updates were issued during January/February 2007 due to re-development of the MOPP site

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March/April

CHAPTER A - GOVERNANCE AND ORGANISATION

A/5.2 GeneCo Pty Ltd - deleted obsolete policy

CHAPTER B - HUMAN RESOURCES

B/9.7 Evaluating teaching quality - revised policy (approved by Vice-Chancellor 23.03.07; endorsed by Teaching and Learning Committee 27.02.07 and Vice-Chancellor's Advisory Committee 28.02.07)

B/10.1 Promotion for academic staff - Revised policy (approved by Vice-Chancellor 16.04.07, endorsed by Vice-Chancellor's Advisory Committee 04.04.07)

B/10.2 Faculty Promotion Committees - Revised membership provisions consistent with academic promotion policy (approved by Vice-Chancellor 16.04.07, endorsed by Vice-Chancellor's Advisory Committee 04.04.07)

B/10.3 University Promotion Committee - Revised membership provisions consistent with academic promotion policy (approved by Vice-Chancellor 16.04.07, endorsed by Vice-Chancellor's Advisory Committee 04.04.07)

CHAPTER C - TEACHING AND LEARNING

C/1.1 Approach to and context of teaching and learning - updated policy to incorporate reference to the First Year Experience (approved by University Academic Board 16.03.07; endorsed by Teaching and Learning Committee 27.02.07)

C/1.5 The First Year Experience - new policy (approved by University Academic Board 16.03.07; endorsed by Teaching and Learning Committee 27.02.07)

C/4.8 Transnational award course developments - Editorial amendments consistent with terms of reference of new International Steering Committee (offshore course offerings to be considered by Vice-Chancellor's Advisory Committee)

C/7.7 Evaluation of courses, units, teaching and student experience - revised policy (approved by University Academic Board 16.03.07; endorsed by Teaching and Learning Committee 27.02.07 and Vice-Chancellor's Advisory Committee 28.02.07)

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/9.3 Student Ombudsman - revised policy (approved by Vice-Chancellor 12.01.07)

CHAPTER F - INFORMATION MANAGEMENT

F/2.3 Language and style in QUT communications - revised policy (renumbered from F/6.1) (approved by Vice-Chancellor 21.12.06)

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.1International Steering Committee – Established new committee to replace former International Policy and Strategy Committee (approved by Vice-Chancellor 16.04.07, endorsed by Vice-Chancellor's Advisory Committee 04.04.07)

I/2.2 International Leaders Group - Established new committee; disestablished QUT International Offices Coordinating Committee (approved by Vice-Chancellor 16.04.07, endorsed by Vice-Chancellor's Advisory Committee 04.04.07)

I/2.3 Regional Reference Groups - Revised terms of reference and membership of Regional Reference Groups, and reduced number of groups from five to four (approved by Vice-Chancellor 16.04.07, endorsed by Vice-Chancellor's Advisory Committee 04.04.07)

I/2.5 Engagement Committee - Established new committee to replace former Community Engagement Advisory Committee (approved by Vice-Chancellor 13.04.07, endorsed by Vice-Chancellor's Advisory Committee 21.03.07)

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - added new sub-delegation of authority to Appendix 3, Part 1 (re deferral of student fees - as per Student Rule 26A), revised Part 2 of Schedule to include delegations arising from policy C/7.7 Evaluation of courses, units, teaching and student experience

Appendix 8 QUT Committees Structure - Updated to incorporate new committees in areas of international and engagement

OTHER

Revised memberships for Vice-Chancellor's committees relating to student representation on committees, consistent with Council Procedure 1 - Committees (approved by Council 25.10.06)

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May/June

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.1 QUT Council - updated (minor editorial amendments only) (authorised by Director, Governance Services 08.06.07)

A/3.2 QUT committees structure - Physical and Virtual Steering Committee disestablished (approved by Council 13.06.07)

CHAPTER B - HUMAN RESOURCES

B/7.1 Attendance and working hours - Revised policy relating to approval of timesheets (approved by Vice-Chancellor 26.04.07)

B/7.7 Workplace rehabilitation policy - Policy reviewed for accreditation purposes; minor editorial changes only (approved by Human Resources Director 04.06.07)

CHAPTER C - TEACHING AND LEARNING

C/1.3 Committee structure relating to teaching and learning - Revised terms of reference for Teaching and Learning Committee (approved by Council 18.04.07, endorsed by University Academic Board 16.03.07)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/5.3 Postgraduate research students - New policy on QUT Outstanding Doctoral Thesis Awards (approved by University Academic Board 16.05.07, endorsed by University Research and Innovation Committee 25.10.06)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/5.1 Class timetabling policy - Updated policy to remove references to Student Guild activities (approved by Vice-Chancellor 17.05.07)

E/7.4 Student Financial Assistance Scheme Committee - Revised terms of reference and membership provisions for Student Financial Assistance Scheme Committee (approved by Vice-Chancellor 30.04.07)

E/9.2 Grievance resolution procedures for student related grievances - Revised grievance resolution procedures (approved by Vice-Chancellor 26.04.07)

CHAPTER F - INFORMATION MANAGEMENT

F/1.1 Provision and use of information resources and services - New policy relating to acquisition of information technology and software licensing agreements, consistent with amendment to Schedule of Authorities and Delegations (endorsed by Vice-Chancellor’s Advisory Committee 04.04.07) (approved by Vice-Chancellor 08.06.07)

F/1.7 Information Technology Governance Committee - Revised committee title, terms of reference and membership (formerly Information Technology Advisory Committee) (approved by Vice-Chancellor 03.05.07)

F/5.1 Copyright – Revised and re-numbered policy (formerly F/12.1) (approved by Vice-Chancellor 08.06.07)

F/8.1 Records management policy - Revised policy (former policies F/8.2 Electronic records policy and F/8.3 Archives policy rescinded and incorporated into new F/8.1) (approved by Vice-Chancellor 17.05.07)

F/8.2 Electronic records policy - DELETED (refer to F/8.1)

F/8.3 Archives policy - DELETED (refer to F/8.1)

F/9.1 Privacy Policy - Revised policy (approved by Vice-Chancellor 07.06.07, endorsed by Vice-Chancellor's Advisory Committee 02.05.07)

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

H/3.1 Site - Updated policy to remove references to Student Guild noticeboards and activities (approved by Vice-Chancellor 17.05.07)

H/3.2 Property - Policy updated relating to functions organised by Student Guild and other student groups (approved by Vice-Chancellor 17.05.07)

H/3.3 Buildings and accommodation - Policy updated relating to allocation of space for Student Guild (approved by Vice-Chancellor 17.05.07)

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/3.1 International cooperation agreements - Editorial amendment consistent with terms of reference of re-structured international committees (authorised by Deputy Vice-Chancellor (International and Development) 29.06.07)

APPENDICES

Appendix 1(c) Information Facilities Rules - Amended Information Facilities Rules re delegation of powers to Vice-Chancellor (inserted new Rule 1A, omitted Rule 24) (approved by Council 18.04.07)

Appendix 3 Schedule of Authorities and Delegations (Part 1 : Council) - Endorsed current Schedule of Authorities and Delegations  and approved minor amendment relating to reporting of Vice-Chancellor's outside work activities (approved by Council 18.04.07); new authority relating to QUT Outstanding Doctoral Thesis Awards (approved by University Academic Board 16.05.07)

Appendix 3 Schedule of Authorities and Delegations (Part 2 : Vice-Chancellor) -  Revised delegations relating to shareholdings in non-controlled entities, information technology and software licensing agreements, and appointment of library responsible officers; revised authorities relating to management of official QUT records (approved by Vice-Chancellor 17.05.07) and editorial amendment consistent with terms of reference of new international committees (authorised by Deputy Vice-Chancellor (International and Development 29.06.07)

OTHER

Updated position titles for Director, Office of Research and Director, Office of Commercial Services.

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July/August


CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.3 Compliance policy - Revised policy (approved by Council 18.07.07, endorsed by Audit and Risk Management Committee 20.06.07)

A/8.1 Equity Board - Revised terms of reference for Equity Board (triennial reporting cycle approved to replace annual cycle, effective from 2006) (approved by Vice-Chancellor 14.08.07) (endorsed by Equity Board  03.07.06)

A/9.7 Policy on smoking - Revised policy to define areas where smoking is prohibited (approved by Registrar 15.07.07)

CHAPTER B - HUMAN RESOURCES

B/2.1 Professor Emeritus - re-numbered (formerly B/5.1)

B/2.2 Distinguished Professor - re-numbered (formerly B/5.2)

B/2.3 Associate of QUT - re-numbered (formerly 5.3)

B/4.10 Conversion from casual to non-casual employment (professional staff) - Updated policy consistent with Schedule of Authorities and Delegations (approved by Acting Vice-Chancellor 31.08.06)

B/5.1 Vice-Chancellor's Awards for Excellence - New policy (approved by Vice-Chancellor 26.07.07; endorsed by Vice-Chancellor's Advisory Committee 20.06.07); former policy B/5.1 Professor Emeritus re-numbered to B/2.1

B/5.2 Vice-Chancellor's Performance Fund - New policy (approved by Vice-Chancellor 26.07.07; endorsed by Vice-Chancellor's Advisory Committee 20.06.07); former policy B/5.2 Distinguished Professor re-numbered to B/2.2

B/5.3 Promotion for academic staff - re-numbered (formerly B/10.1)

B/5.4 Faculty promotion committees - re-numbered (formerly B/10.2)

B/5.5 University Promotion Committee - re-numbered (formerly B/10.3)

B/7.5 Pre-retirement employment arrangements - Minor amendment to clarify superannuation contribution requirements (approved by Human Resources Director 17.07.07)

B/10.1 Grievance resolution procedures for workplace related grievances and bullying - re-numbered (formerly B/13.1)

B/12.17 Staff awards - DELETED - Rescinded policy (replaced by new policy B/5.1 Vice-Chancellor's Awards for Excellence) (approved by Vice-Chancellor 26.07.07)

CHAPTER C - TEACHING AND LEARNING

C/11.1 Awards for outstanding academic contribution – DELETED - Rescinded policy (replaced by new policy B/5.1 Vice-Chancellor's Awards for Excellence) (approved by Vice-Chancellor 26.07.07)

CHAPTER D - RESEARCH AND DEVELOPMENT

No updates

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No updates

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 3 Schedule of Authorities and Delegations (Part 2 : Vice-Chancellor) - Added new delegations arising from reward and recognition policies (B/5.1 Vice-Chancellor’s Awards for Excellence and B/5.2 Vice-Chancellor’s Performance Fund) (approved by Vice-Chancellor 26.07.07)

Appendix 8 QUT Committees Structure – added new Vice-Chancellor’s Awards Committee (established by Vice-Chancellor 26.07.07); removed Outstanding Contribution Award for Professional Staff Committee and Outstanding Contribution Award (Academic Staff) Committee (disestablished by Vice-Chancellor 26.07.07)

OTHER

Updated references and links to new “National Statement on Ethical Conduct in Human Research”

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September/October

CHAPTER A - GOVERNANCE AND ORGANISATION

A/8.1.1 Low-SES Student Equity Committee - editorial amendment to membership provisions (approved by Deputy Vice-Chancellor (Technology, Information and Learning Support) 20.09.07)

CHAPTER B - HUMAN RESOURCES

No updates

CHAPTER C - TEACHING AND LEARNING

C/7.11 Recording of lectures - New policy (approved by University Academic Board 12.10.07, endorsed by Teaching and Learning Committee 24.07.07)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/5.2 Research Degrees Committee – revised terms of reference (approved by Council 05.09.07, endorsed by University Academic Board 10.08.07)

D/6.5 Dealings with genetically modified organisms - Revised policy to clarify process relating to inspection of QUT laboratory facilities (approved by Acting Vice-Chancellor 14.09.07, endorsed by QUT Institute Biosafety Committee 22.06.07)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.7 Unsatisfactory academic performance and exclusion - Revised policy to comply with Standards 9 and 10 of ESOS National Code of Practice  (approved by University Academic Board 12.10.07, endorsed by Academic Policy and Procedures Committee 17.09.07)

E/10.1 Graduation requirements - Revised policy relating to conferral of doctoral awards and use of the title "Dr" (approved by University Academic Board 12.10.07, endorsed by Research Degrees Committee 06.08.07 and University Research and Innovation Committee 05.09.07)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

No updates

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No updates

APPENDICES

Appendix 9 Doctor of Philosophy Regulations - revised to include new Regulation 1.5 relating to conferral of doctoral awards and use of the title "Dr" (approved by University Academic Board 12.10.07, endorsed by Research Degrees Committee 06.08.07 and University Research and Innovation Committee 05.09.07)

OTHER

No updates

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November/December

CHAPTER A - GOVERNANCE AND ORGANISATION

A/8 Equity - Revised policy framework for social justice (approved by Vice-Chancellor 28.11.07; endorsed by Equity Board 23.08.07)

A/8.1 Indigenous policy – New policy (incorporates ATSI support - formerly A/8.5, and Aboriginal Education Strategy - formerly A/8.5.3)

A/8.2 Aboriginal and Torres Strait Islander governance – Policy renamed and renumbered (incorporates ATSI Committee – formerly A/8.5.1)

A/8.3 QUT Reconciliation Statement – Policy renumbered (formerly A/8.5.2)

A/8.4 Equal opportunity and diversity policy - Revised and renamed policy as part of policy framework for social justice (approved by Vice-Chancellor 28.11.07; endorsed by Equity Board 23.08.07)

A/8.5 Grievance resolution procedures for discrimination related grievances – Policy renumbered (formerly A/8.11)

A/8.6 Disability services policy – Policy revised and renumbered (formerly A/8.3) as part of policy framework for social justice (approved by Vice-Chancellor 28.11.07; endorsed by Equity Board 23.08.07)

A/8.7 Cultural diversity and anti-racism policy - Policy revised and renumbered (formerly A/8.10) as part of policy framework for social justice (approved by Vice-Chancellor 28.11.07; endorsed by Equity Board 23.08.07)

A/8.8 Child care and family responsibilities - Policy renumbered (formerly A/8.6)

A/8.9 Equity Board – Policy renumbered (formerly A/8.1) as part of revised policy framework for social justice; sub-committees of Equity Board disestablished as formal Vice-Chancellor’s committees (Low-SES Student Equity Committee, Disability Services Committee, Cultural Diversity Committee and Equity Awards Committee) – these committees to continue as working parties from 01.01.08 under their current membership and terms of reference (approved by Vice-Chancellor 28.11.07; endorsed by Equity Board 15.11.07)

CHAPTER B - HUMAN RESOURCES

B/3.5 Academic leadership roles in teaching and learning – Policy revised and renamed (formerly “Course, unit and subject area coordinators”) (approved by Vice-Chancellor 03.12.07; endorsed by Vice-Chancellor’s Advisory Committee 31.10.07); incorporates former policy B/4.7 Appointment of course coordinators

B/5.3 Promotion for academic staff (to Levels C, D and E) – Policy revised and renamed (approved by Vice-Chancellor 03.12.07; endorsed by Vice-Chancellor’s Advisory Committee 21.11.07)

B/5.4 Promotion for academic staff (Level A to Level B) – New policy (approved by Vice-Chancellor 03.12.07; endorsed by Vice-Chancellor’s Advisory Committee 21.11.07)

B/5.6 Faculty Promotion Committees - Policy revised and renumbered (formerly B/5.4) (approved by Vice-Chancellor 03.12.07; endorsed by Vice-Chancellor’s Advisory Committee 21.11.07)

B/6.1 Staff leave - Minor editorial amendment to reflect provisions of Certified Agreement for Senior Staff relating to recreation leave (authorised by Human Resources Department 29.11.07)

CHAPTER C - TEACHING AND LEARNING

C/5.1 Non-award courses and studies - Revised policy (approved by University Academic Board 16.11.07; endorsed by Teaching and Learning Committee 30.10.07)

C/5.3 Customised education - New policy (approved by University Academic Board 16.11.07; endorsed by Teaching and Learning Committee 30.10.07 and Vice-Chancellor's Advisory Committee 05.12.07)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/2.6 QUT Code of Conduct for Research - Revised to ensure compliance with Australian Code for the Responsible Conduct of Research (approved by University Academic Board 16.11.07; endorsed by University Research and Innovation Committee 02.11.07)

D/2.7 Procedures for dealing with allegations of research misconduct - Revised procedures for dealing with allegations of research misconduct, consistent with revisions to QUT Code of Conduct for Research and to ensure compliance with Australian Code for the Responsible Conduct of Research (approved by University Academic Board 16.11.07; endorsed by University Research and Innovation Committee 02.11.07)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/1.1.2 Appeals Committee - Revised terms of reference and membership of Appeals Committee (approved by Council 12.12.07, endorsed by University Academic Board 16.11.07)

E/3.2 Induction and orientation programs – DELETED (authorised by Registrar 27.11.07) - information available on Student Services websites

E/3.3 Career advice - DELETED (authorised by Registrar 27.11.07) - information available on Student Services websites

E/3.4 Other services - DELETED (authorised by Registrar 27.11.07) - information available on Student Services websites

E/3.5  Provisions for students with disabilities – Policy rescinded - incorporated into revised policy A/8.6 Disability services (approved by Vice-Chancellor 28.11.07; endorsed by Equity Board 23.08.07)

E/3.6 International student support - DELETED (authorised by Registrar 27.11.07) - information available on Student Services websites

E/6.7 Unsatisfactory academic performance and exclusion - Revised policy to include additional factor for consideration by Appeals Committee when considering appeals against exclusion (approved by University Academic Board 16.11.07; endorsed by Appeals Committee 15.10.07)

CHAPTER F - INFORMATION MANAGEMENT

No updates

CHAPTER G - FINANCIAL MANAGEMENT

G/5.1 Expenditure of University funds - Revised policy relating to preparation of business cases (effective from 01.01.08) (approved by Executive Director, Finance and Resource Planning 30.11.07, endorsed by Audit and Risk Management Committee 19.09.07)

CHAPTER H - PHYSICAL FACILITIES

No updates

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.2 International Leaders Group - Revised membership provisions - consequential change resulting from organisational restructure in Student Business Services (approved by Committees Manager, Governance Services 07.11.07)

APPENDICES

Appendix 5 QUT Organisational Structure - Revised to reflect current organisational structure (position of Executive Director, Northern Campuses disestablished by Vice-Chancellor 15.12.07, effective from 31.12.07; School of Humanities and Human Services closed by Council 18.07.07, effective from 31.12.07)

Appendix 8 QUT Committees Structure - Deleted sub-committees of Equity Board (Low SES Student Equity Committee, Disability Services Committee, Cultural Diversity Committee and Equity Awards Committee disestablished as Vice-Chancellor's committees - to continue as working parties from 01.01.08 under their current membership and terms of reference) (approved by Vice-Chancellor 28.11.07; endorsed by Equity Board 15.11.07)

OTHER

Removed references in various policies to QUT Carseldine and Executive Director, Northern Campuses (position disestablished by Vice-Chancellor 15.12.07) and School of Humanities and Human Services (closed by Council 17.07.07) - effective from 31.12.07

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