Manual of Policies and Procedures

2006 MOPP Updates

January/February
March/April
May/June
July
August
September
October
November
December

January/February


CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.6 Internal control policy - New policy (replaces former policies relating to internal audit, external audit, and controls and appraisal - approved by Council 14.12.05, endorsed by Audit and Risk Management Committee 02.11.05)

A/3.2 QUT committees structure - Revised terms of reference of University Academic Board (approved by Council 14.12.05)

A/9.2 Health and safety management - Revised policy relating to appointment and responsibilities of building wardens (approved by Registrar 03.02.06); revised membership provisions of University Health and Safety Committee (approved by Vice-Chancellor 18.12.05, endorsed by University Health and Safety Committee 24.11.05)

CHAPTER B - HUMAN RESOURCES

No update

CHAPTER C - TEACHING AND LEARNING

C/1.3 Committee structure relating to teaching and learning - Revised terms of reference of faculty academic boards to devolve authority for approval of membership of faculty and school advisory committees to faculty academic boards; revised terms of reference and membership provisions for faculty / school advisory committees (approved by Council 14.12.05; endorsed by University Academic Board 18.11.05)

C/3.5 Awards with honours - Revised policy to clarify role of Student Business Services Department in maintaining course lists for awards with honours (approved by University Academic Board 01.12.05)

C/3.6 Awards with distinction - Revised policy to include standard cut-offs (effective for graduands from mid-2006) and to clarify role of SBS in maintaining course lists for awards with distinction (approved by University Academic Board 01.12.05, endorsed by Teaching and Learning Committee 20.09.05)

C/4.1 Major course developments - Revised policy to delegate authority to University Academic Board to approve all new and significantly changed courses (approved by Council 14.12.05, endorsed by University Academic Board 01.12.05 and Teaching and Learning Committee 01.11.05)

C/4.10 Course quality assurance - Revised policy to include role of Council (approved by Council 14.12.05, endorsed by University Academic Board 01.12.05 and Teaching and Learning Committee 01.11.05)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/4.3 Faculty-based research centres (Tier 3) - Revised policy (approved by Chair, University Academic Board 16.12.05 - endorsed by University Academic Board 01.12.05)

D/4.4 Research groups / nodes / laboratories / programs / domains (Tier 3) - Revised policy (approved by Chair, University Academic Board 16.12.05 - endorsed by University Academic Board 01.12.05)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No update

CHAPTER F - INFORMATION MANAGEMENT

No update

CHAPTER G - FINANCIAL MANAGEMENT

G/3.4 External loans and borrowings - New policy (approved by Council 14.12.05, endorsed by Planning and Resources Committee 14.11.05)

CHAPTER H - PHYSICAL FACILITIES

No update

APPENDICES

Appendix 2 Council Procedures - Amended CP1 Committees (devolved authority to faculty academic boards to approve membership of faculty advisory committees (s1.9) (approved by Council 14.12.05, endorsed by University Academic Board 18.11.05); approved new Council Procedure 6 - Procedures for nomination of prospective Council members (approved by Council 14.09.05)

Appendix 3 Schedule of Authorities and Delegations - Amended delegation relating to approval of membership of faculty and school advisory committees (devolved to faculty academic boards); amended delegation relating to course approval for new and significantly changed courses (devolved to University Academic Board) - approved by Council 14.12.05

Appendix 5 QUT Organisational Structure - Revised to reflect current organisational structure (Division of Research and Commercialisation) and Faculty of Business (School of International Business closed from 01.01.06) - approved by Council 14.12.05

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March/April

CHAPTER A - GOVERNANCE AND ORGANISATION

A/3.2 QUT committees structure – various committees renumbered and relocated to new Chapter I (International and community engagement) – see Chapter I below for details

CHAPTER B - HUMAN RESOURCES

B/3.3 Privately funded academic positions - Revised approval authority for creation of privately funded academic positions and revised policy relating to naming of positions (approved by Council 01.03.06)

B/3.6 Adjunct professors - Revised policy consistent with revised delegations (approved by Council 01.03.06)

B/3.7 Visiting fellows - Revised policy consistent with revised delegations (approved by Council 01.03.06)

B/4.1 Recruitment and advertising - Revised policy (approved by Council 01.03.06)

B/4.2 Duty statements and selection criteria - Revised policy (approved by Council 01.03.06)

B/4.3 Selection panels - Revised policy (approved by Council 01.03.06) - Revised policy (approved by Council 01.03.06)

B/4.5 Appointment by invitation - Revised policy (minor amendment to clarify process for appointing by invitation) (approved by Council 01.03.06)

B/4.10 Conversion from casual to non-casual employment (professional staff) - Revised policy to clarify approval authority (approved by Acting Vice-Chancellor 09.03.06)

B/7.9 Outside employment - Revised policy (approved by Council 01.03.06, endorsed by Planning and Resources Committee 15.02.06 and Vice-Chancellor's Advisory Committee 22.02.06)

B/7.10 Salary Loadings - Revised policy (approved by Acting Vice-Chancellor 09.03.06; endorsed by Planning and Resources Committee 07.02.06 and Vice-Chancellor's Advisory Committee 22.02.06)

B/9.1 Performance planning and review for professional staff - Revised policy (approved by Council 01.03.06)

B/3.5 Course, unit and subject area coordinators - Revised policy (consistent with new policy C/7.10 Unit outlines) (approved by University Academic Board 24.03.06)

B/9.7 Evaluating teaching quality - New policy (approved by Vice-Chancellor 29.03.06; endorsed by Vice-Chancellor's Advisory Committee 22.02.06)

B/10.1 Promotion for Academic Staff - Revised policy (approved by Vice-Chancellor 28.03.06); new sections created for Faculty Promotion Committees (B/10.2) and University Promotion Committee (B/10.3)

CHAPTER C - TEACHING AND LEARNING

C/4.1Major course developments - Editorial amendment consistent with revised Appendix 10(a)

C/4.2 New course developments with limited academic implications - Editorial amendment consistent with revised Appendix 10(a)

C/4.3 Development and approval processes for double degree programs - Editorial amendment consistent with revised Appendix 10(a)

C/4.4 Development and approval of double QUT/TAFE awards - Editorial amendment consistent with revised Appendix 10(a)

C/4.7 Development and approval of research degree programs - Editorial amendment consistent with revised Appendix 10(a)

C/7.10 Unit outlines - New policy (approved by University Academic Board 26.03.06, endorsed by Teaching and Learning Committee 07.03.06)

CHAPTER D - RESEARCH AND DEVELOPMENT

D/1.1Research and development - Revised definition relating to outside work, consistent with new policy D/7.1 and revised policy B/7.9 (approved by Council 01.03.06)

D/7.1 Outside work - New policy on outside work for academic staff (approved by Council 01.03.06; endorsed by Planning and Resources Committee 15.02.06 and Vice-Chancellor’s Advisory Committee 22.02.06) (replaces existing policies D/7 to D/7.6)

D/2.5 Research training quality assurance - Rescinded policy (now incorporated in D/5.1) - approved by Deputy Vice-Chancellor (Research and Commercialisation) 01.03.06

D/5.1 Management of postgraduate research programs - Revised policy (approved by Deputy Vice-Chancellor (Research and Commercialisation) 01.03.06; endorsed by Research Degrees Committee 06.02.06 and University Research and Innovation Committee 01.03.06)

D/5.2 Research Degrees Committee - Revised terms of reference and membership provisions (approved by Council 19.04.06; endorsed by University Research and Innovation Committee 01.03.06)

D/5.3 Postgraduate students - Revised policy (approved by University Academic Board 24.03.06; endorsed by Research Degrees Committee 06.02.06 and University Research and Innovation Committee 01.03.06)

D/5.4 Code of Good Practice for Postgraduate Research Studies and Supervision at QUT - Revised policy (approved by University Academic Board 24.03.06; endorsed by Research Degrees Committee 06.02.06 and University Research and Innovation Committee 01.03.06); policy renumbered from D/2.7 to D/5.4

D/5.5 Postgraduate Scholarships and awards - Revised policy (approved by University Academic Board 24.03.06; endorsed by Research Degrees Committee 06.02.06 and University Research and Innovation Committee 01.03.06); policy renumbered from D/5.3.4 to D/5.5

D/5.6 Postgraduate grants-in-aid schemes - Rescinded policy (now included in D/5.3.5 and linked to Research Students Centre website for full details)

D/5.7 Employment of students in research - Rescinded policy (now included in D/5.3.4)

D/9.1 QUT international agreements - Rescinded policy (replaced by new policy I/3.1 International cooperation agreements - approved by Vice-Chancellor 28.02.06)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/2.1 General obligations and expectations - Revised policy (consistent with new policy C/7.10 Unit outlines) (approved by University Academic Board 24.03.06)

E/12.1 International student exchange programs - Rescinded policy (replaced by new policy I/4.1 Student exchange programs - approved by Vice-Chancellor 28.02.06)

E/7.3 Student financial assistance - relocated E/7.3.3 Student Financial Assistance Scheme Committee to new section E/7.4

CHAPTER F - INFORMATION MANAGEMENT

F/1.3 E-print repository for research output at QUT - Revised policy (approved by University Academic Board 24.03.06; endorsed by University Research and Innovation Committee 01.03.06)

F/1.7 - Information Technology Advisory Committee - Relocated and renumbered to F/1.7 (formerly A/3.2.16)

CHAPTER G - FINANCIAL MANAGEMENT

G/2.1 Sources of revenue - Revised approval authority for creation of privately funded academic positions (approved by Council 01.03.06)

G/5.5 Travel policy - Revised policy (approved by Vice-Chancellor 31.03.06)

G/5.6 Hospitality and catering policy - Revised policy (approved by Executive Director, Finance and Resource Planning 06.04.06; endorsed by Vice-Chancellor’s Advisory Committee 22.02.06)

CHAPTER H - PHYSICAL FACILITIES

No update

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

Created new Chapter I - International and community engagement (approved by Vice-Chancellor 03.02.06)

I/1.1 QUT international framework - New policy (approved by Vice-Chancellor 03.02.06)

I/1.2 QUT Community engagement framework - New policy (approved by Vice-Chancellor 03.02.06)

I/2.1 International Policy and Strategy Committee - Relocated and renumbered (formerly A/3.2.14)

I/2.2 QUT International Offices Coordinating Committee - Relocated and renumbered (formerly A/3.2.9)

I/2.3 Regional Reference Groups - New policy (approved by Vice-Chancellor 28.02.06)

I/2.4 Alumni Board - Relocated and renumbered (formerly A/5.1.2)

I/2.5 Community Engagement Advisory Committee - Relocated and renumbered (formerly A/3.2.10)

I/2.6 QUT Staff Community Welfare Fund Committee - Relocated and renumbered (formerly A/3.2.15)

I/3.1 International cooperation agreements - New policy (approved by Vice-Chancellor 28.02.06 - endorsed by International Policy and Strategy Committee 27.06.05 and Vice-Chancellor’s Advisory Committee 23.11.05; replaces former D/9.1 International institutional agreements)

I/3.2 International recruitment representatives - New policy (approved by Vice-Chancellor 28.02.06 - endorsed by International Policy and Strategy Committee 27.06.05 and Vice-Chancellor’s Advisory Committee 23.11.05)

I/4.1 Student Exchange Program - New policy (approved by Vice-Chancellor 28.02.06 - endorsed by International Policy and Strategy Committee 27.06.05 and Vice-Chancellor’s Advisory Committee 23.11.05; replaces former policies E/12 International student exchange programs, E/12.1 Exchange agreements, and E/12.2 Selection of exchange students

I/5.1 Alumni - Relocated and renumbered (formerly A/5.1)

I/5.2 QUT Outstanding Alumni Awards - Relocated and renumbered (formerly A/5.1.4)

I/7.1 Museums and collections - Updated consistent with current management structures (approved by Vice-Chancellor 03.02.06); replaces former H/8.1

I/7.2 Precincts, exhibitions and public art space - Revised policy (approved by Vice-Chancellor 03.02.06) - replaces former H/8.2 and H/8.6

I/7.3 QUT Art Collection - Revised policy (approved by Vice-Chancellor 03.02.06) - replaces former H/8.3, H/8.4 and H/8.5

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Revised delegations relating to outside work, salary loadings, academic promotion, staff leave, and recruitment and selection processes (approved by Council 01.03.06, consistent with revised policies)

Appendix 3 Schedule of Authorities and Delegations - amended delegation relating to conferral of academic awards and medals (sub-delegated from University Academic Board to Registrar 24.03.06) and amended to reflect changes relating to international cooperation agreements, contracts for international recruitment representatives and student exchange programs (consistent with policies approved by Vice-Chancellor 28.02.06)

Appendix 5 QUT Organisational Structure – Added new section (Integrated Help Services) under Division of Technology Information and Learning Support (approved by Vice-Chancellor 15.02.06, effective 27.03.06)

Appendix 9 Doctor of Philosophy Regulations - Revised PhD Regulations (approved by University Academic Board 24.03.06; endorsed by University Research and Innovation Committee 01.03.06)

Appendix 10 Course documentation and proformas - Revised proformas for Course Plan for new and changed courses, and Business Plan for offshore courses (approved by University Academic Board 24.03.06; endorsed by Teaching and Learning Committee 07.03.06)

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May/June

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.4 QUT Seal - revised consistent with delegation of authority from University Academic Board to Registrar to confer awards (authorised by Student Business Services Department 13.06.06)

A/3.2 QUT committees structure - revised terms of reference of University Academic Board to indicate that authority for conferral of academic awards may be delegated (consistent with delegation of authority from University Academic Board to Registrar to confer awards - approved by University Academic Board 24.03.06); revised terms of reference of Planning and Resources Committee relating to human resources matters (approved by Council 14.06.06)

A/5.3 QUT Student Guild - revised policy to delete references to membership of Student Guild and Student Rule 22 (Student Guild fee), resulting from repeal of Student Rule 22 (approved by Council 19.04.06, effective from 01.07.06)

CHAPTER B - HUMAN RESOURCES

B/3.8 Academic Internship Scheme - New policy (approved by Vice-Chancellor 20.03.06, endorsed by Vice-Chancellor's Advisory Committee 22.02.06 and Research Degrees Committee 06.02.06)

B/4.4 Selection and appointment processes - editorial amendment (revised to link directly to Appendix 3 Schedule of Authorities and Delegations for details of appointment authorities)

B/7.11 Superannuation - Revised policy consistent with current legislation (approved by Registrar 24.05.06)

B/8.2 Official misconduct - revised definition of official misconduct, consistent with Crime and Misconduct Commission definition (approved by Acting Registrar 05.06.06)

B/9.1 Performance planning and review for professional staff - Revised policy consistent with current probation provisions (approved by Vice-Chancellor 27.04.06)

B/9.2 Performance planning and review for academic staff - Revised policy consistent with current probation provisions and University policy on evaluating teaching quality (approved by Vice-Chancellor 27.04.06)

B/9.3 Performance planning and review for senior staff - Updated policy consistent with Schedule of Authorities and Delegations (re approval and confirmation of appointments at SSG levels)

B/12.14 Professional development program for professional staff - revised policy to exclude senior staff from PDP-PS scheme, to include HR representative as member of PDP-PS Committee, and to reflect changes arising from amended delegations of authority (Registrar now approves applications) (approved by Vice-Chancellor 31.05.06)

CHAPTER C - TEACHING AND LEARNING

C/1.3 Committee structure relating to teaching and learning - revised consistent with current policies and delegations relating to approval of courses and conferral of academic awards (consistent with delegation of authority from University Academic Board to Registrar to confer awards - approved by University Academic Board 24.03.06)

C/2.1 Teaching and learning development grants - Revised policy (approved by University Academic Board 19.05.06, endorsed by Teaching and Learning Committee 07.03.06)

C/3.1 Courses and awards - Revised policy (approved by University Academic Board 19.05.06, endorsed by Teaching and Learning Committee 02.05.06)

C/3.2 Award classifications - Revised policy (approved by University Academic Board 19.05.06, endorsed by Teaching and Learning Committee 02.05.06)

C/3.3 Double degrees and joint degrees - Revised policy (approved by University Academic Board 19.05.06, endorsed by Teaching and Learning Committee 02.05.06)

C/3.4 Articulation and credit - Revised policy (approved by University Academic Board 19.05.06, endorsed by Teaching and Learning Committee 02.05.06)

C/3.5 Awards with honours - revised procedure consistent with delegation of authority from University Academic Board to Registrar to confer awards (approved by University Academic Board 24.03.06)

C/3.6 Awards with distinction - revised procedure consistent with delegation of authority from University Academic Board to Registrar to confer awards (approved by University Academic Board 24.03.06)

C/3.7 Course and unit coding system - DELETED - now incorporated into revised policy C/3.1 Courses and awards

C/3.8 The credit point system - DELETED - now incorporated into revised policy C/3.1 Courses and awards

C/3.9 Course requirements - DELETED - now incorporated into revised policy C/3.1 Courses and awards

C/7.7 Evaluation of units and teaching - Revised policy consistent with new policy on evaluating teaching quality (approved by Vice-Chancellor as Chair, University Academic Board 02.05.06)

C/10.2 Examination of theses  - DELETED C/10.2.1 Examiner's report and C/10.2.2 Fees for external examiners - these sections now incorporated into D/5.3.6 Examination of dissertations and theses

CHAPTER D - RESEARCH AND DEVELOPMENT

No update

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/2.1 Student obligations and expectations - DELETED - now incorporated into revised Student Charter (approved by University Academic Board 19.05.06)

E/2.2 QUT Student Charter - Revised Student Charter (approved by University Academic Board 19.05.06)

E/3.1QUT Student Guild - revised policy to delete references to membership of Student Guild and Student Guild fees, resulting from repeal of Student Rule 22 (approved by Council 19.04.06, effective from 01.07.06)

E/4.3.7 Non-award enrolment - Editorial amendment consistent with policy E/6.7.1 Unsatisfactory academic performance

E/6.5 Allocation and release of results - revised procedure consistent with delegation of authority from University Academic Board to Registrar to confer awards (approved by University Academic Board 24.03.06)

E/7.1Student fees and charges - revised policy to delete reference to Student Guild fees, resulting from repeal of Student Rule 22 (approved by Council 19.04.06, effective from 01.07.06)

E/10.1 Graduation requirements - revised policy consistent with delegation of authority from University Academic Board to Registrar to confer awards (approved by University Academic Board 24.03.06; procedure updated by Student Business Services Department / Ceremonies Office 08.06.06)

E/10.2 Award parchments - revised policy consistent with delegation of authority from University Academic Board to Registrar to confer awards (approved by University Academic Board 24.03.06)

E/10.4 University medals - revised policy consistent with delegation of authority from University Academic Board to Registrar for awarding of University medals (approved by University Academic Board 24.03.06; procedure updated by Student Business Services Department / Ceremonies Office 08.06.06); policy renumbered - formerly E/11.7

CHAPTER F - INFORMATION MANAGEMENT

F/1.1 Provision and use of information resources and services - revised policy (approved by Vice-Chancellor 07.06.06, endorsed by Information Technology Advisory Committee 19.04.06)

F/1.8 Library resources - new policy (replaces policy statement on library resources formerly in F/1.1) (approved by Vice-Chancellor 07.06.06)

CHAPTER G - FINANCIAL MANAGEMENT

No update

CHAPTER H - PHYSICAL FACILITIES

No update

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/2.5 Community Engagement Advisory Committee - revised terms of reference ('community service grants scheme' replaced with 'Engagement Incentive Fund') - approved by Vice-Chancellor 05.06.06, endorsed by Community Engagement Advisory Committee 09.05.06

APPENDICES

Appendix 1(c) Student Rules - deleted Student Rule 22 (Student Guild fee) (repealed by Council 19.04.06, effective from 01.07.06)

Appendix 3 Schedule of Authorities and Delegations - amended title of Register of QUT Entities / Shareholding (now QUT Related Parties Register), amended delegations re QUT Seal and award parchments (Registrar now approves graduands list on delegated authority from University Academic Board), removed delegation re Council setting Student guild fees (resulting from repeal of Student Rule 22, effective from 01.07.06)

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July


CHAPTER A - GOVERNANCE AND ORGANISATION

No update

CHAPTER B - HUMAN RESOURCES

B/1.1 Employment agreements, awards and legislative environment - revised B/1.1.3 re lodgement of AWA's, consistent with current federal government legislation (approved by Human Resources Director 26.06.06)

CHAPTER C - TEACHING AND LEARNING

No update

CHAPTER D - RESEARCH AND DEVELOPMENT

No update

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/10.4 University medals - revised policy relating to minimum GPA requirement (approved by University Academic Board 30.06.06)

CHAPTER F - INFORMATION MANAGEMENT

F/1.6 Electronic portfolio - revised policy relating to ongoing data storage (approved by University Academic Board 30.06.06)

CHAPTER G - FINANCIAL MANAGEMENT

G/5.5 Travel policy - revised procedure relating to taxi charges (Cabcharge vouchers replaced by eTickets from 01.08.06) (authorised by Executive Director, Finance and Resource Planning 12.07.06)

CHAPTER H - PHYSICAL FACILITIES

No update

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No update

APPENDICES

No update

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August

CHAPTER A - GOVERNANCE AND ORGANISATION

A/9.5 First aid and medical emergencies - Revised policy on ambulance contact following change to QAS policy (approved by Registrar 28.07.06)

CHAPTER B - HUMAN RESOURCES

B/3.1 Workforce planning - Revised policy (approved by Council 26.07.06; endorsed by Vice-Chancellor's Advisory Committee 19.07.06)

B/4.6 Sessional academic appointments - Revised policy to clarify responsibility for approval of appointments / authorisation of timesheets and revised terminology (casual academic staff replaced by sessional academic staff) (approved by Vice-Chancellor 07.08.06)

CHAPTER C - TEACHING AND LEARNING

C/4.1 Major course developments - Revised policy to include TILS Faculty Liaison Teams in course development processes (approved by University Academic Board 18.08.06; endorsed by Teaching and Learning Committee 01.08.06)

C/6.2 Cooperative education program - DELETED - cooperative education programs now referred to as optional work-integrated learning programs within new policy C/6.1 Work-integrated learning - details on APPU website)

CHAPTER D - RESEARCH AND DEVELOPMENT

No update

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/3.1 QUT Student Guild - Policy updated to incorporate recent constitutional and legislative changes (approved by Registrar 21.08.06)

CHAPTER F - INFORMATION MANAGEMENT

F/1.4 Policy on web pages and web servers - Revised policy to include requirement to comply with Web Governance Framework (approved by Vice-Chancellor 29.07.06; Web Governance Framework endorsed by Vice-Chancellor's Advisory Committee 10.08.05)

CHAPTER G - FINANCIAL MANAGEMENT

G/5.3 Purchasing policy - Revised to include new policy relating to software acquisition (approved by Executive Director, Finance and Resource Planning 24.07.06, endorsed by Information Technology Advisory Committee 13.09.05)

G/5.5 Travel policy - Revised policy to include details of medical and security risk management services relating to overseas travel (approved by Acting Vice-Chancellor 23.08.06, endorsed by Vice-Chancellor's Advisory Committee 05.07.06)

CHAPTER H - PHYSICAL FACILITIES

No update

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No update

APPENDICES

Appendix 10 Course documentation and proformas - Removed Appendix 10c (Reporting guidelines for reviewing submissions for course approval - now on APPU website) (approved by University Academic Board 24.03.06)

OTHER

Position title change (Director, Efficiency and Audit now Director, Assurance and Risk Management Services) and section title change (Internal Audit now Assurance and Risk Management Services) (approved by Vice-Chancellor 21.07.06, effective from July 2006)

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September

CHAPTER A - GOVERNANCE AND ORGANISATION

A/8.1.3 Cultural Diversity Committee - revised terms of reference / membership provisions (approved by Acting Vice-Chancellor 08.09.06; endorsed by Equity Board 17.11.05)

CHAPTER B - HUMAN RESOURCES

No update

CHAPTER C - TEACHING AND LEARNING

No update

CHAPTER D - RESEARCH AND DEVELOPMENT

D/6.1.2 University Animal Ethics Committee - revised terms of reference (approved by Acting Vice-Chancellor 11.09.06; endorsed by University Animal Ethics Committee 20.06.06)

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No update

CHAPTER F - INFORMATION MANAGEMENT

F/1.5 Email policy - Revised policy (includes new section on decommissioning of email accounts) (approved by Acting Vice-Chancellor 24.08.06)

CHAPTER G - FINANCIAL MANAGEMENT

G/3.2 Investment policy - revised policy (approved by Acting Chair, Planning and Resources Committee 13.09.06; endorsed by Planning and Resources Committee 30.08.06)

CHAPTER H - PHYSICAL FACILITIES

No update

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No update

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - Part 1 : Vice-Chancellor - revised delegations of authority for creation of and appointment to positions, consistent with workforce planning policy and processes (approved by Acting Vice-Chancellor 31.08.06)

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October

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.1 QUT Governance Framework - Revised framework (approved by Council 29.09.06)

A/2.1 QUT's vision, goals and organisational values - Approved new vision, goals and organisational values consistent with QUT Blueprint; replaces former QUT mission and goals (approved by Council 29.09.06, endorsed by Planning and Resources Committee 30.08.06)

CHAPTER B - HUMAN RESOURCES

B/7.11 Superannuation - Policy updated to reflect changes advised by UniSuper relating to member contributions (approved by Registrar 24.08.06)

CHAPTER C - TEACHING AND LEARNING

C/4.8 Transnational award course developments - Revised policy (formerly C/4.8 Offshore courses) (approved by University Academic Board 06.10.06; endorsed by Teaching and Learning Committee 01.08.06 and International Policy and Strategy Committee 04.09.06)

CHAPTER D - RESEARCH AND DEVELOPMENT

No update

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No update

CHAPTER F - INFORMATION MANAGEMENT

No update

CHAPTER G - FINANCIAL MANAGEMENT

No update

CHAPTER H - PHYSICAL FACILITIES

No update

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No update

APPENDICES

No update

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November

CHAPTER A - GOVERNANCE AND ORGANISATION

A/1.5 Assurance and Risk Management Services Charter - Revised Internal Audit Charter to incorporate risk management function (re-named to Assurance and Risk Management Services Charter) (approved by Audit and Risk Management Committee 08.11.06; endorsed by Vice-Chancellor 25.09.06)

A/9.2 Health and safety management - Revised policy re appointment and responsibilities of building wardens (approved by Registrar 04.11.06)

CHAPTER B - HUMAN RESOURCES

B/3.4 Classification and reclassification of general staff positions - Revised policy to include link to HR website (policy to be reviewed end of 2007 following outcome of current review of job evaluation methodology)

B/4.8 Transfer of sick leave credits for academic staff on appointment - Policy reviewed (no change required)

B/7.4 Recognition of prior service with QUT - Policy reviewed (no change required)

B/9.3 Performance Planning and Review for senior staff - Policy reviewed following consultation with senior management (no change required)

B/11.2 Change in general staff positions (appointment or advertisement) - Updated date of next review (policy to be reviewed end of 2007 following outcome of current review of job evaluation methodology

CHAPTER C - TEACHING AND LEARNING

C/1.3 Committee structure relating to teaching and learning - Amended terms of reference for faculty academic boards - re faculty plans (approved by University Academic Board 17.11.06)

C/4.8 Transnational award course developments - Revised policy relating to quality assurance and audit processes for transnational courses (approved by University Academic Board 17.11.06)

C/4.10 Course quality assurance - Revised policy relating to quality assurance processes for transnational courses (approved by University Academic Board 17.11.06; endorsed by Teaching and Learning Committee 31.10.06)

C/6.1 Workplace learning - New policy (approved by Vice-Chancellor as Chair, University Academic Board, on 03.11.06; endorsed by University Academic Board 18.08.06); incorporates former C/6.2 Cooperative education programs

CHAPTER D - RESEARCH AND DEVELOPMENT

No update

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

E/6.6 Access to assessment results - Revised policy (approved by University Academic Board 17.11.06; endorsed by Academic Policy and Procedures Committee 06.11.06)

E/6.8 Late assessment and extensions - New policy (approved by University Academic Board 17.11.06; endorsed by Academic Policy and Procedures Committee 06.11.06)

CHAPTER F - INFORMATION MANAGEMENT

F/10.1 Freedom of Information policy - Revised policy following 2005-2006 amendments to FOI Act (approved by Vice-Chancellor 28.11.06)

CHAPTER G - FINANCIAL MANAGEMENT

No update

CHAPTER H - PHYSICAL FACILITIES

H/3.2.5 Hire of physical facilities - Minor administrative amendment relating to use of QUT facilities as part of film sets by external organisations (approved by Registrar 04.11.06)

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

I/6.1 VIP visits - New policy (approved by Vice-Chancellor 01/11/06; endorsed by Vice-Chancellor's Advisory Committee 06/09/06)

APPENDICES

Appendix 1c Student Rules - Revised Student Rules (Student Rule 1 - deleted definition of "teaching period", amended definition of "dean" and added definition of "international student"; added new Student Rule 1A “Academic calendar and teaching periods') (approved by Council 25.10.06; endorsed by University Academic Board 06.10.06)

Appendix 2 Council Procedures - Amended Council Procedure 1 Committees (re student representatives and reduced term of office for elected and nominated members) (approved by Council 25.10.06)

Appendix 3 Schedule of Authorities and Delegations - Amended entries relating to academic calendar and teaching periods, consistent with changes to Student Rules 1 and 1A

Appendix 9 Doctor of Philosophy Regulations - Revised Regulation 15 relating to practice-led research and milestone requirements (approved by University Academic Board 17.11.06; endorsed by University Research and Innovation Committee 25.10.06)

Appendix 10 Course documentation and proformas - Revised Appendix 10b (Business Plan to teach transnationally) to reflect new terminology ('transnational' to replace 'offshore') (approved by University Academic Board 17.11.06; endorsed by Teaching and Learning Committee 31.10.06)

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December

CHAPTER A - GOVERNANCE AND ORGANISATION

A/2.5 Risk management - revised policy (approved by Council 13.12.06; endorsed by Audit and Risk Management Committee 08.11.06)

CHAPTER B - HUMAN RESOURCES

B/7.2 General employment conditions - policy updated (minor administrative amendments) (approved by Human Resources Director 06.12.06)

B/7.3 Remuneration and allowances - updated policy relating to salary sacrificing for superannuation purposes (approved by Vice-Chancellor 07.12.06)

B/7.5 Pre-retirement employment arrangements - new policy (approved by Vice-Chancellor 07.12.06; endorsed by Vice-Chancellor's Advisory Committee 30.10.06 and Planning and Resources Committee 20.11.06); rescinded former policy B/7.5 Retirement and voluntary early retirement

CHAPTER C - TEACHING AND LEARNING

No update

CHAPTER D - RESEARCH AND DEVELOPMENT

No update

CHAPTER E - STUDENT SERVICES AND ADMINISTRATION

No update

CHAPTER F - INFORMATION MANAGEMENT

F/1.2 Information security policy - revised policy (approved by Vice-Chancellor 14.12.06 (incorporates former Appendix 53 Management of QUT information systems) (endorsed by Information Technology Advisory Committee 25.10.06)

F/4.2 Printing Services - revised policy (approved by Vice-Chancellor 28.11.06)

CHAPTER G - FINANCIAL MANAGEMENT

G/2.1 Trusts, gifts and privately funded positions - policy updated consistent with QUT Act 1998 (approved by Executive Director, Finance and Resource Planning 08.12.06)

CHAPTER H - PHYSICAL FACILITIES

No update

CHAPTER I - INTERNATIONAL AND COMMUNITY ENGAGEMENT

No update

APPENDICES

Appendix 3 Schedule of Authorities and Delegations - added new delegation arising from policy on pre-retirement appointment arrangements (MOPP B/7.5) (approved by Vice-Chancellor 07.12.06)

Appendix 5 QUT Organisational Structure - approved name change for School of Justice Studies to School of Justice (effective from 01.01.2007) (approved by Council 29.09.06); approved name change for Secretariat to Governance Services (effective from 01.01.2007) (approved by Vice-Chancellor 13.12.06)

Appendix 53 Management of QUT information systems - DELETED (now incorporated within revised F/1.2 Information Security Policy - approved by Vice-Chancellor 14.12.06)

Appendix 55 Notes on abbreviation of qualifications - DELETED (relocated to Student Services website under "Graduations")

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