Manual of Policies and Procedures

I/1.6 Student exchange program

Contact Officer

Director, QUT Global

Approval Date

07/12/2018

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/12/2021

1.6.1 Purpose
1.6.2 Roles and responsibilities
1.6.3 Student Exchange Agreements
1.6.4 Outbound student selection
1.6.5 Student exchange program bursaries
1.6.6 Inbound exchange students
1.6.7 Delegations
Related Documents
Modification History

1.6.1 Purpose

QUT has long embraced a policy of "internationalisation" in its programs. As part of this policy, QUT students are encouraged to study at an overseas institution for one or two teaching periods as part of their course. Additionally, QUT welcomes inbound exchange students to spend one or two teaching periods in an Australian environment. To facilitate this, QUT has reciprocal exchange agreements with universities around the world.

The underlying premise of the exchange program is that exchange balances between inbound and outbound students should be neutral over the life of the agreement.

Top

1.6.2 Roles and responsibilities

Position Responsibility

Deputy Vice-Chancellor and Vice-President (International)

  • signs student exchange agreements

QUT International

  • promotes and administers the student exchange program

Top

1.6.3 Student Exchange Agreements

Student exchange with any partner must be supported by a formal Student Exchange Agreement. Student Exchange Agreements are covered under the University's policy on International Cooperation Agreements (I/1.4) and therefore are bound by all relevant sections of that policy.

Top

1.6.4 Outbound student selection

Guidelines relating to eligibility and selection criteria are available on the Outbound Student Exchange website (QUT staff and student access only). QUT students are chosen for outbound exchange and nominated to partners according to the number of places available at each partner, and the published requirements. Applications are assessed by QUT International with recommendations made for approval by the Director, QUT Global.

Top

1.6.5 Student exchange program bursaries

QUT offers financial assistance to QUT students undertaking specific international experiences relating to their study. The amount of funding and types of experience supported depend on strategic priorities, and the number of students participating. QUT students undertaking a semester of exchange are usually eligible for a bursary, with the amount confirmed prior to the exchange application deadline.

Bursaries are open to undergraduate and postgraduate coursework students and are administered by QUT International with the exception of faculty-based bursaries, which are granted and administered by the faculties under their guidelines.

Outbound exchange students who are recipients of a bursary must adhere to the Student Exchange Agreement terms and conditions, or may be required to repay the bursary to QUT.

Top

1.6.6 Inbound exchange students

The acceptance of inbound exchange students is a contribution to QUT's commitment to internationalisation. QUT receives no funding support for inbound exchange students and relies on the goodwill of QUT as an institution and its academic and administrative staff.

Inbound exchange students are subject to the selection criteria pertaining to their own institution and are recommended by that institution. Additionally, they are bound by minimum academic and English entry requirements for QUT, and any other requirements as outlined in the exchange agreement between QUT and the partner institution.

Under delegated authority from the Vice-President (Administration) and University Registrar, QUT International makes offers of places to the selected students.

Top

1.6.7 Delegations

Refer to MOPP Appendix 3 - Schedule of Authorities and Delegations (VC015).

Top

Related Documents

Student exchange (QUT staff and student access only)

MOPP E/4.1 Student admission

MOPP I/1.4 International Cooperation Agreements

Top

Modification History

Date

Sections

Source

Details

20.12.18 All Director, Governance and Legal Services Policy renumbered and relocated to I/1.6 (formerly I/4.1) - Chapter I restructure
07.12.18 All Vice-Chancellor and President Periodic review – clarification of guidelines and processes
21.01.14 All Vice-Chancellor Revised policy - minor editorial changes only

28.11.08

All

Deputy Vice-Chancellor (International and Development)

Policy reviewed - minor editorial changes only

28.02.06

All

Vice Chancellor

New policy (endorsed by International Policy and Strategy Committee 27.06.05 and Vice-Chancellor's Advisory Committee 23.11.05); replaces former policies E/12 International student exchange programs, E/12.1 Exchange agreements, and E/12.2 Selection of exchange students

Top