Manual of Policies and Procedures

I/1.4 International Cooperation Agreements

Contact Officer

Director, QUT Global

Approval Date

07/12/2018

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/12/2021

1.4.1 Purpose
1.4.2 Application
1.4.3 Roles and responsibilities
1.4.4 Approval process
1.4.5 Review
1.4.6 Delegations
Related Documents
Modification History

1.4.1 Purpose

International Cooperation Agreements (ICA) are one form of Memorandum of Understanding (MOU). The purpose of this policy is to ensure that QUT's formal international engagements accord with its international vision and strategic objectives, and its policy on management of contracts and MOUs (G/6.1). It provides a framework for the development, maintenance and management of all international agreements and memoranda of understanding.

Further guidelines for the administration and maintenance of International Cooperation Agreements can be found on the Digital Workplace (QUT staff access only).

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1.4.2 Application

This policy applies to all International Cooperation Agreements, with the following exceptions:

  • commercial or contractual agreements that are negotiated through the Division of Research and Innovation, including transnational teaching arrangements, and
  • QUT International recruitment representative contracts and agreements (I/1.5).

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1.4.3 Roles and responsibilities

Position Responsibility

Deputy Vice-Chancellor and Vice-President (International)

  • approves International Cooperation Agreements between QUT and international partner institutions

Director, QUT Global, QUT International

  • assesses and recommends to Deputy Vice-Chancellor and Vice-President (International) agreements between QUT and international partner institutes, after endorsement by the Executive Director, QUT International

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1.4.4 Approval process

QUT staff who identify the need for the establishment of a formal agreement or memorandum with an international institution should in the first instance liaise with the relevant faculty or divisional committee for consideration and endorsement by the executive dean of faculty or head of division. The proposal should include an explicit statement that:

  • provides the rationale for the agreement
  • identifies the contact person/s and their functions in the institution
  • provides an indication of how the outcomes of the agreement may be managed
  • includes a time horizon for the agreement and necessary review dates
  • identifies obligations for both parties; and
  • considers any issues which may be pertinent to QUT's broader engagement in a specific country / region (e.g. home country financial aid arrangements).

Proposals should be made using the Checklist for a Partner Agreements on the Digital Workplace (QUT staff access only).

Following formal endorsement by the executive dean of faculty or head of division, the proposal is forwarded to the Director, QUT Global, QUT International, for comment and recommendation to the Deputy Vice-Chancellor and Vice-President (International) via the Executive Director, QUT International.

An International Cooperation Agreement may lead to the development of separate collaborative activities with the partner that require a further specific agreement. Proposals for these should be advised in detail in advance to the Deputy Vice-President (International) via the Director, QUT Global. The Deputy Vice-Chancellor and Vice-President (International) may delegate the signing of such agreements to the executive dean of faculty or head of division.

Where an International Cooperation Agreement is not required or considered an unnecessary formality, the Deputy Vice-Chancellor and Vice-President (International) may recommend and delegate the signing of a Letter of Intent (LOI) at the faculty/division level (QUT staff access only).

The Deputy Vice-Chancellor and Vice-President (International) reports annually to the Vice-Chancellor and President on approved agreements.

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1.4.5 Review

Agreements will normally be made for a five year period, with a review to be conducted six months prior to expiry. The review will be led by QUT International with recommendation for renewal or otherwise made to the Deputy Vice-Chancellor and Vice-President (International and Development).

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1.4.6 Delegations

Refer to MOPP Appendix 3 - Schedule of Authorities and Delegations (VC014).

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Related Documents

MOPP G/6.1 Policy on management of contracts and MOUs

MOPP I/1.6 Student exchange programs

Checklists for International Cooperation Agreements (QUT staff access only)

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Modification History

Date

Sections

Source

Details

20.12.18 All Director, Governance and Legal Services Policy renumbered and relocated to I/1.4 (formerly I/3.1) - Chapter I restructure
07.12.18 All Vice-Chancellor and President Periodic review – clarification of approval process
24.01.13 All Deputy Vice-Chancellor (International and Development) Revised poilcy- minor editorial changes only

02.04.09

All

Director, International Business Development, QUT International

Editorial amendment – removed reference to Regional Reference Groups (disestablished 05.12.08)

23.09.08

All

Vice-Chancellor

Revised policy to update review requirements

29.06.07

I/3.1.1

Deputy Vice-Chancellor (International and Development)

Editorial amendment consistent with terms of reference of re-structured international committees

28.02.06

All

Vice-Chancellor

New policy (endorsed by International Policy and Strategy Committee 27.06.05 and Vice-Chancellor's Advisory Committee 23.11.05); replaces former policy D/9.1 International institutional agreements

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