H/4.3 Project management system and responsibilities

[Print-friendly version]

4.3.1 Project manager
4.3.2 Design team
4.3.3 Project Control Group
4.3.4 User group
Modification History

QUT uses a project management approach for the management of its capital works and larger maintenance projects.

For each project, the Associate Director - Capital Works or Associate Director - Operations nominates a specific QUT Project Coordinator to coordinate and manage the entire project and to act as the point of contact for all persons with an interest in the project.

During the design phase of projects, Facilities Management stakeholders with responsibility for operating the building review the design of buildings and services.

Details of the policies and procedures relating to the delivery of projects by Facilities Management are contained on the Facilities Management Web Page .

Top

4.3.1 Project manager

The project manager is responsible for complete management of the assigned project including financial control, job programming, and reporting as necessary to external authorities. These responsibilities also include the preparation of the outline design brief prior to commencement of design development.

The Project Control Group and User Groups may be chaired by the project manager or nominee who ensures that the relevant information is made available to the design team.

Top

4.3.2 Design team

The production of a design solution acceptable to all parties concerned shall be the responsibility of a design team. Membership of the design team typically will include

• the project manager
• the principal consultant and all other consultants - a construction management consultant may be appointed to advise the team of efficiencies and economies available in the building process
• QUT representatives as required including the project coordinator and other staff appropriate to the project.

Meetings of the design team shall be called by the project manager. Written notes of these meetings shall be produced and made available to all members.

Top

4.3.3 Project Control Group

For projects over $500,000, a Project Control Group will be established to monitor progress and to ensure adherence to the budget, scope of work, and programme.

Membership of the Project Control Group to be approved by the Director, Facilities Management comprises:

• Project Coordinator
• Director, Facilities Management or nominee
• Executive dean of faculty / head of division or nominee
• Other persons as required
• Project Manager (chair / convenor).

Top

4.3.4 User group

A User Group is formed for projects depending on their size and complexity, and meets regularly throughout the design and construction phases, with more frequent meetings (usually weekly) during the design development phase.

Membership of the User Group will be determined by the Project Coordinator in conjunction with the dean of faculty / head of division. Stakeholders involved in operating the building also form part of the User Group.

The User Group provides detailed information on the needs of all prospective users and recommends design solutions as appropriate to the Project Control Group.

User Group sign off is required at various stages throughout the project.

Top

Modification History

Top