Manual of Policies and Procedures

H/3.6 Campus services, events and alcohol

Contact Officer

Executive Director, Facilities Management

Approval Date

15/08/2011

Approval Authority

Vice-President (Resources) and Chief Financial Officer

Date of Next Review

01/09/2014

3.6.1 QUT Bookshop
3.6.2 Catering services
3.6.3 Meetings, functions and external catering
3.6.4 Catering in teaching spaces
3.6.5 Licensed facilities
3.6.6 Events and noise
3.6.7 Policy on use of alcohol
Related Documents
Modification History

3.6.1 QUT Bookshop

The QUT Bookshop group is conducted as a self-supporting, semi-autonomous commercial entity fully owned and operated by the University. Bookshop operations fall under the direction of the Executive Director, Facilities Management. A substantial portion of the Bookshop's annual profit is paid into the QUT Development Fund. Funds from this account are utilised for capital infrastructure and maintenance within the University.

The QUT Bookshop's goals are

  • to supply the QUT campus community with products and services to the extent the Bookshop is the prime service provider of choice in relation to products offered
  • to ensure that profit levels are sufficient to cover Bookshop operational expenses and capital requirements as well as the annual profit contribution to the Asset Management Plan.

There is a QUT Bookshop located on each campus with Gardens Point taking on the role of central receiving point and head office. Information regarding Bookshop operations including trading hours, contact details, products and services offered, and methods of ordering and payment are available on the Facilities Management website.

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3.6.2 Catering services

Facilities Management is responsible for the provision of catering and retail services to the Kelvin Grove and Gardens Point campuses.

Services are delivered through a variety of outlets including

  • retail shops (cafes, food outlets, bookshops)
  • refectory (Kelvin Grove)
  • food court (Gardens Point)
  • vending machines
  • mobile carts.

Trading hours

Refectory and food retailers' trading hours are coordinated with scheduled classes but do vary according to the campus and outlet.

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3.6.3 Meetings, functions and external catering

Subject to the guidelines provided by Finance and Resource Planning in respect of providing hospitality and the purchase of catering (G/5.6), the only restrictions upon the choice of caterer, whether internal or external, for meetings and functions are as follows:

  • Room Three Sixty - an exclusive catering arrangement is in place for this venue.
  • Gardens Theatre, Art Museum, Old Government House - a shortlist of approved caterers exists for catered functions held within these areas.
  • Refectory (Kelvin Grove) - this seating area is included in the lease with the caterer who operates the refectory facility. Enquiries relating to the use and function hire of this space should be directed to Commercial Operations at property@qut.edu.au

Further details on catering services are available on the Facilities Management website.

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3.6.4 Catering in teaching spaces

Food and drink is not permitted in classrooms without the approval of the Timetabling Manager. Catering may be approved for these areas or in other spaces not normally used for the consumption of food or drink in special circumstances, contingent upon arrangements being made with the caterer by the client to remove all catering materials upon the completion of the event, and to perform any cleaning required to return the area to a serviceable condition. If the standard of post-event cleaning is considered to be unsatisfactory by the campus Cleaning Supervisor / Coordinator, the client will be advised by the Timetabling Section and any additional cleaning will be carried out at the cost of the client.

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3.6.5 Licences facilities

There are a number of Student Guild operated and privately operated outlets on QUT campuses which are licensed to serve alcohol and are subject to relevant legislation. In addition, QUT has established specific policy and regulations for persons accepting responsibility for organising functions on University premises at which alcohol will be available and for persons serving alcohol at functions on University premises - see H/3.6.7 below.

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3.6.6 Events and noise

Approval for on-campus concerts and other events using licensed clubs or community facilities will be at the discretion of the Executive Director, Facilities Management, with the exception of bookings for the Kidney Lawn at Gardens point where, application must be made through Cultural Precincts. Approval will take into account the nature of the activity, day of the week, start and finish times, security arrangements and the potential impact the event may have on routine operations.

The following guidelines will normally apply

  • outdoor concerts on any single campus - maximum of one event per week
  • indoor events in licensed club facilities on any single campus - maximum of two events per week
  • events are subject to policies and procedures applying to the hire of facilities (H/3.8), including the policy on use of alcohol at QUT (H/3.6.7).

Under the QUT Act, QUT Security staff are authorised to direct people to cease being disorderly or creating a nuisance on University land.

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3.6.7 Policy on use of alcohol

QUT is committed to combating problems arising from alcohol use and to providing the community with model behaviours as an employer and an educator. It encourages and promotes moderation in and a responsible attitude towards the use of alcohol in the University community through the generation of policy statements and the vigorous implementation of regulations for consumption.

The bringing, keeping or consuming of alcohol on any University site must be in accordance with the requirements of the Liquor Act 1992 (Qld) and relevant University regulations, and will be effectively policed by Campus Coordinators or their delegates. Alcoholic beverages may not be sold for consumption on any University property unless an appropriate liquor licence as issued under the Liquor Act 1992 (Qld) is obtained and a copy lodged with the Timetabling Manager not less than 24 hours before the commencement of the hire. Expected crowd numbers and crowd control details are to be provided at the time of submitting the completed facilities booking form.

The University is committed to the development of on-going educative, research and evaluation, and training programs with regard to alcohol use where required both within and outside of course structures.

The University is committed to ensuring the availability of a confidential and non-judgemental treatment response for staff and students with alcohol-related problems through the provision of appropriately-trained in-house support and/or external referral.

The University endorses the National Health Policy on Alcohol in Australia as adopted by the Australian Government's Ministerial Council on Drug Strategy.

Regulations concerning alcohol use at functions

Any scheduled or organised event, where admission is to be charged or which is advertised publicly and where alcohol is intended to be served, must be registered with the relevant Campus Coordinator before the event and should be conducted within the regulations outlined on the Facilities Management website. These regulations apply to hirers of University facilities where alcohol is to be provided or sold, as well as QUT organisational units, the QUT Student Guild and other student groups.

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Related Documents

MOPP G/5.6 Hospitality and catering policy

MOPP H/3.2 Property

Liquor Act 1992 (Qld)

Work Health and Safety Act 2011 (Qld)

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Modification History

Date Sections Source Details
06.09.13 H/3.6.2, H/3.6.3, H/3.6.6 Executive Director, Finance and Resource Planning Policy revised to to reflect changes to the use of University space
25.10.12 All Registrar Approval authority changed to Executive Director, Finance and Resource Planning
15.08.11 All Registrar Revised Policy - Chapter restructured
24.11.10 All Planning and Resources Committee Approval authority changed to Registrar
14.11.05 All Planning and Resources Committee Policy Updated
08.04.03 All Registrar Updated

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