Manual of Policies and Procedures

H/3.3 Buildings and accommodation

Contact Officer

Executive Director, Facilities Management

Approval Date

15/08/2011

Approval Authority

Vice-President (Administration) and University Registrar

Date of Next Review

01/09/2014

3.3.1 Naming of University buildings and parts of buildings
3.3.2 Student Guild accommodation
3.3.3 Community buildings
3.3.4 Vending machines
3.3.5 Child care centres
3.3.6 Furniture, furnishings and fittings
Related Documents
Modification History

3.3.1 Naming of University buildings and parts of buildings

QUT Council has determined that, in naming buildings and parts of buildings, due regard be given to persons who have been associated prominently with the University, including major financial contributors. Council intends that names only be considered as the occasion arises or otherwise warrants.

Council has delegated authority to the Vice-Chancellor and President to approve the naming of University buildings (Appendix 3).

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3.3.2 Student Guild accommodation

The QUT Student Guild, although a separate legal entity from the University, is an integral part of the University community. The Student Guild and its officers are responsible for the implementation of health and safety and other legislation relevant to its operation and occupation of University space. The allocation of space for Student Guild activities will be through formal agreements which may be negotiated from time to time.

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3.3.3 Community buildings

The community buildings on all campuses come under the control of the Executive Director, Facilities Management.

Various tenants lease space in the community buildings and control of these leased areas is vested in the tenant. The Executive Director, Facilities Management is responsible for the letting of space in these buildings.

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3.3.4 Vending machines

All vending machines located on University property are managed through the Business Services Committee within Facilities Management, which enters into formal agreements for the placement and operation of the machines by commercial operators.

The number and location of vending machines is subject to approval by the Business Services Committee and any proposals for additional vending machines must be made through the Manager, Bookshops and Catering Services. Capital Works section is consulted regarding appropriate locations.

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3.3.5 Child care centres

Although the University is not directly involved in the delivery of child care services, it places importance on the availability of such services for its students and staff (A/8.8).

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3.3.6 Furniture, furnishings and fittings

Standards and guidelines related to the provision, selection, purchase and sale of furniture, furnishings and fittings for inclusion in new and refurbishment works are included in the QUT Design Standards and Guidelines and on the Facilities Management website. These standards and guidelines are also applicable to replacement and disposal of furniture, furnishings and fittings.

All furniture, furnishings and fittings must be purchased in accordance with University policy (see G/5.3 and Financial Management Practice and Procedures Manual) and become the property of the University.

Allowance is made within the overall budget for new and refurbishment works included in the AMP for furniture, furnishings and fittings which are appropriate for the project. Decisions as to the extent of new furniture or re-use of existing or re-conditioned furniture will take place following consultation between users and the project manager. The final determination, if necessary, will be made by the Executive Director, Facilities Management following consultation with the Chief Financial Officer in respect of approval of a project budget.

For works funded from other sources, a similar process will be adopted.

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Related Documents

Financial Management Practice and Procedures Manual (QUT staff access only)

MOPP Appendix 3 Schedule of Authorities and Delegations

MOPP G/5.3 Procurement

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Modification History

Date Sections Source Details
26.11.19 All Vice-President (Administration) and University Registrar Approval Authority changed as a result of reporting line change - Vice-President (Resources) and Chief Financial Officer to Vice-President (Administration) and University Registrar
14.01.13 All Director, Facilities Management Contact officer changed to Director, Facilities Management and minor editorial amendments to reflect organisational restructure
25.10.12 All Registrar Approval authority changed to Executive Director, Finance and Resource Planning
15.08.11 All Registrar Revised Policy - Chapter restructured
24.11.10 All Planning and Resources Committee Approval authority changed to Registrar
17.05.07 H/3.3.5 Vice-Chancellor Policy updated relating to allocation of space for Student Guild
14.11.05 All Planning and Resources Committee Policy updated
20.12.01 All Director, Facilities Management Updated
10.05.01 H/3.3.1 Development Office Updated (to delete reference to QUT Foundation)

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