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H/3.3 Buildings and accommodation |
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3.3.1 Naming of University buildings, parts of buildings The Queensland University of Technology Act 1998 provides the University with the right to regulate and control the use of land and buildings classified as QUT property. The Asset Management Plan (see H/2.1 ) provides for the most effective utilisation of University sites within financial and operational constraints through the strategic placement of organisational units and the allocation of space according to the recognised need to maintain high-quality teaching, research and administrative facilities. 3.3.1 Naming of University buildings, parts of buildingsCouncil has determined that, in naming buildings and parts of buildings, due regard be given to persons who have been associated prominently with the University, including major financial contributors. Council intends that names only be considered as the occasion arises or otherwise warrants. Council has delegated authority to the Vice-Chancellor to approve the naming of University buildings (see Appendix 3 ). 3.3.2 Allocation and utilisation of spaceThe Executive Director, Finance and Resource Planning is responsible for strategic space allocation across all campuses and liaises closely with the Director, Facilities Management. When an area is constructed, whether it be a new or refurbished area, allocation of that space is made to an organisational unit (faculty or division) in accordance with the University's Asset Management Plan (see H/2.1.7 ). However, any general teaching space or Asset Management Plan funded meeting room (12 seats or more) within that area is to be allocated to the Campus Services Section. Faculty and Divisional funded meeting rooms (12 seats or more) are to be made available for general use through QUT Diary. The head of the organisational unit is responsible for the efficient utilisation of space allocated to that unit. Space not allocated to a broad organisational unit, eg general teaching space, is allocated to Campus Services who are responsible for the efficient utilisation of such spaces through timetabling and room allocation. Any change in allocation or use of an area must be notified for inclusion on the Space Management System (see H/2.1.8 ) and approved by the Executive Director, Finance and Resource Planning as consistent with strategic space allocation. When an organisational unit is provided with new or refurbished space in a new location, the space which is vacated will be reallocated by the Executive Director, Finance and Resource Planning. Any case for retention of the space by the vacating unit will be considered in competition with other space demands. Statistical requirements The Space Management System records and maintains statistical data relating to the characterisation of rooms and buildings owned or used by the University. The data is used within the University for capital planning purposes, and is also required from time to time by DEEWR to satisfy reporting criteria through Division of Finance and Resource Planning. Within the University, data from the Space Management System is integrated with a range of other data, such as staff FTE (full-time equivalence) and EFTSL (student load) to provide strategic level planning parameters.3.3.3 Open office and workplace planningThe University recognises the importance of providing appropriate workspace and believes that open office planning will be of direct advantage to the University. An open office plan refers to an office or work area which has limited partitioning (walls) to subdivide work areas and functions. Workstations normally have low-height screen dividers to partially separate individual workstations and where individual offices are provided, walls opening onto adjacent work areas are largely glazed. Details on the application of this policy are provided in QUT Design Standards and Guidelines . 3.3.4 General teaching space allocationWhile faculties are responsible for the preparation of the academic timetable, Campus Services allocates the teaching space to meet requirements of the timetable (see E/5.1 ). Room allocation for examinations controlled by the Student Business Services Department takes precedence over other uses. 3.3.5 Student Guild accommodationThe Student Guild, although a separate legal entity from the University, is an integral part of the University community. The Guild and its officers are responsible for the implementation of health and safety and other legislation relevant to its operation and occupation of University space. The allocation of space for Guild activities will be through formal agreements which may be negotiated from time to time. 3.3.6 Community buildingsThe community buildings on all campuses come under the control of the Associate Director - Campus Services. Various tenants lease space in the community buildings on all campuses, and control of those leased areas is vested in the tenant. The Director, Facilities Management is responsible for the letting of space in these buildings.3.3.7 Vending machinesAll vending machines located on University property are managed through the Business Services Committee within Facilities Management Department, which enters into formal agreements for the placement and operation of the machines by commercial operators. The number and location of vending machines is subject to approval by the Business Services Committee and any proposals for additional vending machines must be made through the Manager, Bookshops and Catering Services. 3.3.8 Child care centresAlthough the University is not directly involved in the delivery of child care services, it places importance on the availability of such services for its students and staff (see A/8.8 ). 3.3.9 Furniture, furnishings and fittingsStandards and guidelines related to the provision of furniture, furnishings and fittings for inclusion in new and refurbishment works are included in the QUT Design Standards and Guidelines and the Facilities Management Web Page. These standards and guidelines are also applicable to replacement of furniture, furnishings and fittings. Allowance is made within the overall budget for new and refurbishment works included in the University's Asset Management Plan for furniture, furnishings and fittings which are appropriate for the project. Decisions as to the extent of new furniture and the extent of re-use of existing or re-conditioned furniture will take place following consultation between users and the project manager. The final determination, if necessary, will be made by the Director - Facilities Management following consultation with the Executive Director, Finance and Resource Planning in respect of approval of a project budget. For works funded from other sources, a similar process will be adopted. Purchase All furniture, furnishings and fittings must be purchased in accordance with University policy (see Financial Management Practice and Procedures Manual , Chapter 4), and become thereby the property of the University. Guidelines and information to assist in the selection and purchase of furniture and fittings are available on the Facilities Management Web Page. Disposal of surplus furniture Guidelines and information to assist in the disposal of furniture and fittings are available on the Facilities Management Web Page. Modification History
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