Manual of Policies and Procedures

F/1.8 Library resources and borrowing conditions

Contact Officer

Director, HiQ and Library Services

Approval Date

20/11/2018

Approval Authority

Vice-President (Administration) and Registrar

Date of Next Review

30/11/2021

1.8.1 Purpose
1.8.2 Application
1.8.3 Roles and responsibilities
1.8.4 Library informatin use and borrowing conditions
1.8.5 Failure to comply
1.8.6 Penalties for failure to comply
1.8.7 Appeals against imposition of penalties
1.8.8 Definitions
1.8.9 Delegations
Related Documents
Modification History

1.8.1 Purpose

The purpose of this policy is to outline:

  • how QUT provides library resources and collections
  • conditions for accessing or borrowing QUT library resources.

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1.8.2 Application

This policy applies to any member of the University community granted permission to access or borrow QUT's library resources including:

  • enrolled students
  • staff, whether full-time, part-time, ongoing, fixed-term, casual or sessional
  • individuals associated with QUT including:
    • individuals who have been granted access to QUT property, services or infrastructure (for example, temporary staff engaged by QUT through an employment agency)
    • consultants and independent contractors undertaking services for QUT
    • members of QUT Council or other University committees whether they hold office by election, nomination or appointment
    • visiting and adjunct academics, or other academic or research collaborators
    • volunteers who contribute to or act on behalf of the University
    • reciprocal borrowers registered under the University Libraries of Australia and New Zealand (ULANZ) scheme
    • associate borrowers including QUT Alumni and school student members.

The use of library resources by specific user groups is outlined on the QUT Library website.

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1.8.3 Roles and responsibilities

Position Responsibility

Users and borrowers of library resources

  • uses and borrows resources in accordance with:
    • copyright law
    • licence conditions including those outlined in the Conditions of use for library databases
    • Acceptable use of information and communications technology resources (F/1.11)
    • library borrowing conditions

 Vice-President (Administration) and Registrar

  • designates the Library Borrowing Conditions
Director, HiQ and Library Services
  • provides library information resources to the University community
  • promotes awareness of borrowing and access conditions to borrowers and users
  • ensures library collection adequately supports learning and teaching and research
  • imposes penalties on borrowers for failure to comply with this policy
  • appoints the library review officer and compliance officers
  • makes recommendation on imposition of academic sanctions on borrowers who continue to fail to comply with this policy
Library review officer
  • makes a final decision on appeals against the imposition of a penalty in accordance with section F/1.8.7 previously made by a compliance officer
Compliance officer
  • waives penalties where borrowers provide reasonable explanation of exceptional circumstances
  • removes library sanctions once all conditions of the Library Borrowing Conditions have been met

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1.8.4 Library information use and borrowing conditions

The Vice-President (Administration) and Registrar designates Library Borrowing Conditions. A borrower must comply with these conditions. By borrowing library resources, a borrower is taken to have accepted and agreed to comply with the Library Borrowing Conditions.

Use of online library resources is subject to the terms and conditions of publishers’ licence agreements, copyright and Acceptable use of information and communication technology resources (F/1.11). Commercial use and systematic or excessive downloading, copying or distributing of information are prohibited.

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1.8.5 Failure to comply

The Director, HiQ and Library Services may impose or recommend the imposition of a penalty on a borrower who fails to comply in accordance with the Library Borrowing Conditions.

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1.8.6 Penalties for failure to comply

Penalties for failure to comply are detailed in the Library Borrowing Conditions.

Compliance with licence conditions is managed in accordance with Acceptable use of information and communications technology resources (F/1.11).

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1.8.7 Appeals against imposition of penalties

The Vice-President (Administration) and Registrar will specify procedures for appealing against the imposition of penalties in the Library Borrowing Conditions. A Compliance Officer will consider the waiving of penalties where borrowers provide reasonable explanation of exceptional circumstances. The Library Review Officer will make a final decision relating to an appeal against a decision made by a Compliance Officer. All appeals should be submitted and finalised within the calendar year.

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1.8.8 Definitions

Users and borrowers mean any person granted permission to use or borrow QUT’s library resources.

Library Borrowing Conditions means any conditions designated by the Vice-President (Administration) and Registrar which govern the borrowing of QUT's library resources, including:

  • the procedures for borrowing items
  • the period of time for which items may be borrowed
  • the procedures for renewal of loans
  • any restrictions on borrowing certain items
  • the procedures for recall of an item which is required by another student
  • the procedures for dealing with non-return or damage of items
  • penalties to be imposed for failure to comply with library conditions
  • the procedures for the imposition of the penalties listed in the Library Borrowing Conditions
  • the procedures for the appeal against the imposition of the penalties listed in the Library Borrowing Conditions.

Library resources means any library resource, service or facility provided by the University to assist or support learning and teaching, research, administrative and business activities.

Library review officer means a member of the University staff appointed in writing by the Director, HiQ and Library Services to make final decisions relating to an appeal against a decision made by a Compliance Officer to impose a penalty under this policy in accordance with F/1.8.7.

Compliance officer means a member of the University staff appointed in writing by the Director, HiQ and Library Services to consider the waiving of penalties where borrowers provide reasonable explanation of exceptional circumstances.

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1.8.9 Delegations

Refer to Appendix 3 Schedule of Authorities and Delegations (VC035, VC040, VC041, C066).

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Related Documents

MOPP B/8.1 QUT Staff Code of Conduct

MOPP B/8.5 Disciplinary action for misconduct and serious misconduct - senior staff

MOPP E/2.1 Student Code of Conduct

MOPP E/8.1 Management of student misconduct

MOPP F/1.1 Provision, acquisition and use of information and communications technology resources

MOPP F/1.3 Open access for QUT research outputs (including theses)

MOPP F/1.11 Acceptable use of information and communications technology resources

Library Borrowing Conditions

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Modification History

Date

Sections

Source

Details

20.11.18 All Vice-Chancellor and President Revised and simplified policy to incorporate content from rescinded policy F/1.12 Borrowing of library resources – effective 01.01.19
21.03.16 All

Associate Director, Library Services (Information Resources and Research Support)

Periodic review - minor revisions only
01.02.13 All

Associate Director, Library Services (Information Resources and Research Support)

Periodic review - minor revisions only

15.09.10

All

Governance Services

Policy revised to reflect repeal of Information Facilities Rules

16.09.09

All

Vice-Chancellor

Periodic review - policy revised

07.06.06

All

Vice-Chancellor

New policy (replaces policy statement on library resources previously included in F/1.1)

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