Manual of Policies and Procedures

F/1.4 Web pages and servers

Contact Officer

Director, Marketing and Communication

Approval Date

08/08/2017

Approval Authority

Vice-Chancellor

Date of Next Review

01/08/2020

1.4.1 Purpose
1.4.2 Application
1.4.3 Roles and responsibilities
1.4.4 Web Quality Framework
1.4.5 Advertising and sponsorship
1.4.6 Copyright issues associated with web publication
Related Documents
Modification History

1.4.1 Purpose

All material placed on University web servers will reflect well on the University, and identify the University in accordance with the QUT corporate identity policy (F/2.1).

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1.4.2 Application

Material placed on QUT web servers must be related to University functions or activities, unless otherwise approved by the Director Marketing and Communication. Information appearing on a University web page which is not related to a University function or activity must be clearly differentiated from official information and must state the person responsible for the information.

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1.4.3 Roles and responsibilities

Position
Responsibility

Director, Marketing and Communication

  • approves the Web Quality Framework
  • approves exception to hosting on a web server which is not managed by QUT and on QUT infrastructure
  • approves hosting of associated QUT web sites which use a non-QUT domain name
  • approves exception to use of a URL not based on Types of site classifications, non-adherence to corporate identity, accessibility and other standards as outlined in QUT’s Web Standards
  • amends or removes any web server or material which does not conform with QUT’s legal requirements
  • amends or removes any web server or material which does not conform with the Web Quality Framework
  • amends or removes any web server or material on publicly accessible locations which reflects adversely on the University or is outdated

Relevant Executive Dean of Faculty, Head of Division or Institute Director

Deputy Vice-Chancellor (Learning and Teaching)
  • approves guidelines for web pages or applications which have a primary purpose of delivering online learning and teaching
Director, Information Technology Services
  • approves the implementation of activities in compliance with policies and standards including:
    • reviews, amends or removes any material which does not conform with legal requirements, the Acceptable use of information technology resources policy (F/1.11), or which reflects adversely on the University, or is outdated
    • conducts security risk assessment of web servers and disconnects from the internet any web server which does not conform to this policy or which poses security risks to QUT’s IT resources
    • reviews security controls of web servers and removes or alters any files or material or disconnects any web server which weakens network security or attracts so much network or internet traffic as to degrade network performance
    • removes malware-infected files and/or disables any network connection that poses security risks to QUT’s IT infrastructure
    • in conjunction with the Copyright Officer, implements appropriate removal procedures for copyright infringing material and for responding to a takedown notice or complaint by copyright owners or others about infringing material
A person placing material on a University web server
  • ensures material is accurate and up-to-date and conforms with style guides and University policy on the standards for material on University web servers

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1.4.4 Web Quality Framework

The Web Manual and Web Quality Framework governs how all University web pages and servers are managed.

Web servers may only be connected to the internet upon meeting QUT Web Standards.

All web servers visible from outside the University must be designed and maintained to provide continuous service.

To ensure a single, definitive version is accessed, only one version of any official University document should exist on a University web page or web server. Any other references should be by a link to the original document.

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1.4.5 Advertising and sponsorship

Advertising and sponsorship on University web pages is only permitted according to the Advertising policy (F/3.3).

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1.4.6 Copyright issues associated with web publication

Material in which QUT does not own the copyright can only be made available via QUT web pages and servers in accordance with relevant Australian Government legislation and QUT's Copyright policy (F/5.1).

For further guidance, refer to the QUT Copyright Guide.  Take down procedures will be implemented for material which infringes copyright on University web pages and web servers.

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Related Documents

MOPP F/2.1 Corporate identity

MOPP F/5.1 Copyright

MOPP F/3.3 Advertising

MOPP F/1.2 Information security

QUT Web Manual

QUT Web Quality Framework

Online style guide

Visual style guide

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Modification History

Date Sections Source Details
08.08.17 All Vice-Chancellor Revised and simplified policy
09.12.16 F/1.4.4 Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17

08.09.11

All

Registrar

Periodic review - policy revised

15.09.10

All

Governance Services

Policy revised to reflect repeal of Information Facilities Rules

06.05.06 F/1.4.4, F/1.4.5 Deputy Vice-Chancellor (Technology, Information and Learning Support) Editorial change – responsibility moved to Registrar
29.07.06 All Vice-Chancellor Revised to include requirement to comply with Web Governance Framework (endorsed Vice-Chancellor's Advisory Committee 10.08.05)
15.01.04 All Vice-Chancellor New policy (incorporates information on web pages and web servers from former Information Technology Rules)

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