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E/11.4 Industry Sponsored Memorial prizes, bursaries and scholarships |
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11.4.1 Description
11.4.1 DescriptionA memorial prize, bursary or scholarship is established in memory of a person who has passed away and is awarded in the chosen person's name. The donor may choose to establish a memorial prize, bursary or scholarship in one of two ways:
The value of a memorial prize, bursary or scholarship endowment is calculated in accordance with the guidelines outlined in QUT's Industry sponsored prize, bursary and scholarship endowments policy (see E/11.5 ). If the donor chooses to pay annual instalments, each instalment is equal to the value of the prize, bursary or scholarship offered each year. 11.4.2 ProcedureThe recipients of memorial prizes, bursaries and scholarships are selected in accordance with the selection procedures below. Prizes and awards are normally presented to students who demonstrate outstanding academic achievement in a nominated subject or course. Other appropriate criteria may be negotiated, where appropriate. For bursaries , students are normally selected based on a written application addressing specific selection criteria agreed to by the donor and QUT. No interview takes place. Applications are normally assessed by the relevant faculty representatives and the donor is notified of the bursary recipient. For scholarships , selection of the recipient usually takes place in Semester 2 for the following academic year. The donor organisation and/or QUT will shortlist applicants based on specific selection criteria (eg GPA, personal achievements, leadership) and both the donor and QUT will interview the shortlisted students to select the scholarship recipient. The selection panel normally comprises one representative from the donor organisation and one representative from QUT. To establish a memorial prize, bursary or scholarship, QUT seeks a minimum commitment from the donor for a period of no less than five years, reviewable annually. A Memorandum of Understanding (MOU) defining the criteria of the award is to be developed and signed by a representative of the donor organisation and the relevant QUT faculty. Faculties may organise their own presentation ceremonies to present memorial prizes, bursaries and scholarships. A representative of the organisation will usually be invited to present the award to the student. Donors may also choose to award the student at their own function. 11.4.3 Donor RecognitionDonors are recognised when students are presented with their award at faculty ceremonies or scholarship presentations. Details of memorial prizes, bursaries and scholarships received by a student are usually included in their academic record. The benefits donors receive depend on their level of support. Refer to E/11.1.3 , E/11.2.3 and E/11.3.3 for details of donor recognition. 11.4.4 Roles and ResponsibilitiesThe Development Office is responsible for the soliciting of memorial prizes, bursaries and scholarships and approaches to potential donors in conjunction with faculties. The Development Office coordinates all solicitation of memorial prizes, bursaries and scholarships and must be informed and involved in the establishment of any new memorial prizes, bursaries or scholarships. Memorial prizes, bursaries and scholarships are administered by the faculties and the faculties are responsible for coordinating payment to recipients. The Development Office is responsible for invoicing and receipting donors each year. For memorial scholarships, the Development Officer (Scholarships) will coordinate regular contact and accountability between QUT and the donor, ensuring regular reporting and updating between both organisations. Modification History
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