Manual of Policies and Procedures

E/6.8 Late assessment and extensions

Contact Officer

Dean of Studies, Learning and Teaching Unit

Approval Date

20/09/2013

Approval Authority

University Academic Board

Date of Next Review

01/10/2016

6.8.1 Policy principles
6.8.2 Extensions
6.8.3 Late assessment
6.8.4 Responsibility of unit coordinator
6.8.5 Application and communication of policy
Related Documents
Modification History

6.8.1 Policy principles

Consistent with QUT commitment to real world learning, managing priorities, competing commitments and time are essential skills for effective learning and professional life. Assessment tasks are designed to support and facilitate learning over a period of time and generally cannot be adequately undertaken or completed within the final few days of a due date.

QUT requires students to submit assessment work on the due date so that it may be marked against the criteria and feedback provided in a timely manner to support future learning.

The University recognises that where special circumstances exist, an extension of time may be granted for submission of an assessment item without penalty.

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6.8.2 Extensions

Extensions are normally granted where:

  • the student has made a written request for an extension prior to the due date for the assessment item; and
  • the student has justified their request on the basis of relevant special circumstances that prevent completion of the assessment task by the specified deadline .

Any extension granted must specify in writing a new due date for submission of the assessment item, during which the student can submit the work without a penalty being applied. The duration of any extension granted should take reasonable account of the delay experienced by the student, and permission to submit after the normal due date for the assessment without penalty should not be open-ended.

An application for special consideration (E/6.5.6) should be made in the first instance where the assessment work was submitted on the due date but the student believes the quality of work was affected by special circumstances.

It should be noted that:

  • requests made verbally or by e-mail without the official form and supporting documentation appended are normally not considered
  • under special circumstances a student who was unable to access extension procedures may be permitted to submit a late assessment item as an outcome of an application for special consideration (E/6.5.6).

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6.8.3 Late assessment

Assessment work submitted after the due date will be marked only with an approved extension (E/6.8.2). Assessment work submitted after the due date without an approved extension or, where an extension has been granted, after the extended due date, will normally not be marked and a grade of 1 or 0% will be awarded against the assessment item.

An extension may however be granted where an application was not made before the due date as an outcome of an application for special consideration (E/6.5.6).

For example:

  • Assessment work was submitted one day after the due date without an approved extension and was worth 60% of the final grade for the unit. The assessment item would receive a 1 grade or 0%.
  • Partially completed assessment work was submitted on the due date and an application for special consideration made on the grounds of an extended illness was approved. The student was given the option of an extension.
  • Partially completed assessment work was submitted on the due date. The work was marked against the criteria.

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6.8.4 Responsibility of unit coordinator

The unit coordinator has responsibility for development of additional unit information (which includes assessment information and assessment deadlines). The additional unit information must include information concerning the University's policy on late assessment and extensions or any approved variation (E/6.8.5).

The unit coordinator also has responsibility for considering applications by individual students for an extension to the due date for assessment, in accordance with the University policy. However, this responsibility may be expressly delegated and communicated to students (E/6.8.5).

 

6.8.5 Application and communication of policy

This policy applies to all courses and units unless an exception has been approved by University Academic Board as part of the curriculum development, approval and accreditation process (C/4.1). Exceptions for individual assessment items where students cannot apply for or be granted an extension to the due date are approved in accordance with delegations for unit outline approval (C/4.1.3). All other exceptions are approved by University Academic Board. Exceptions are determined by a clear and defensible academic rationale.

Each faculty has responsibility for ensuring that this policy and any variation is published in resources accessible to students such as faculty and course websites. Exceptions to individual assessment items should be clearly communicated to students through unit and assessment information.

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Related Documents

MOPP C/4.1 Curriculum development, approval and accreditation

MOPP C/4.5 Unit outlines

MOPP C/5.1 Assessment

MOPP E/6.3 Alternative arrangements for assessment

MOPP E/6.5.Allocation and release of grades

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Modification History

Date

Sections

Source

Details

15.11.13 E/6.8.5 University Academic Board Policy revised to clarify approval delegations where an extension to late assessment cannot be granted due to the nature of the assessment item
20.09.13 All University Academic Board Revised policy - effective 01.01.14
19.02.11 All Vice-Chancellor Policy revised to include approved name change for Office of Teaching Quality to Learning and Teaching Unit

08.07.10

All

Dean of Studies, Office of Teaching Quality

Periodic review - no change required

17.11.06

All

University Academic Board

New policy (endorsed by Academic Policy and Procedures Committee 06.11.06)

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