Manual of Policies and Procedures

E/6.2 Conduct during examinations

Contact Officer

Director, Student Business Services

Approval Date

25/11/2016

Approval Authority

University Academic Board

Date of Next Review

30/11/2019

6.2.1 Purpose
6.2.2 Application
6.2.3 Roles and responsibilities
6.2.4 Examination invigilator
6.2.5 Conduct and responsibilities of unit coordinator during examinations
6.2.6 Conduct of students during examinations
6.2.7 Definitions
Related Documents
Modification History

6.2.1 Purpose

To ensure assessments are being completed with appropriate standards of academic integrity, QUT is committed to ensuring clear information is provided to staff and students about their responsibilities during an examination.

This policy should be read in conjunction with the supporting procedures and information provided via the HiQ website (QUT staff and student access only).

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6.2.2 Application

This policy applies to domestic and international students, post graduate and undergraduate students and all examinations for award and non-award courses.

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6.2.3 Roles and responsibilities

Position
Responsibility
Vice-President (Administration) and Registrar
  • approves procedures for examinations under this policy
Unit Coordinator
  • manages the examination
Examination invigilator
  • administers the examination in the exam location
Director, Student Business Services
  • manages the central examination processĀ 
Students
  • must ensure they are available to undertake an examination
    • at the time and place specified for the examination in the central examination period; and
    • at any other time specified for an examination in the notification of assessment requirements

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6.2.4 Examination invigilator

The examination invigilator will maintain an appropriate standard of conduct in the exam room. In particular, invigilators must immediately halt any perceived instances of a breach of academic integrity (C/5.3). Student Business Services maintains an invigilators handbook for use by all staff (QUT staff access only).

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6.2.5 Conduct and responsibilities of unit coordinator during examinations

The unit coordinator must abide by examination procedures approved by the Vice-President (Administration) and Registrar. These procedures outline how the examination will be conducted, including how to:

  • identify themselves to the invigilator
  • communicate amendments or clarifications to the examination paper
  • manage use of calculators and other devices in examinations
  • be contacted during an examination
  • check materials permitted for use by examinees
  • make arrangements for delivery of students scripts.

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6.2.6 Conduct of students during examinations

The HiQ website (QUT staff and student access only) outlines the conduct expected of students during examinations. A student found guilty of breaching any of the following standards of conduct during examinations in a way that may compromise or defeat the purposes of the assessment may be found guilty of academic misconduct (E/2.1).

Student identification

Students must bring into the examination room and keep displayed their current student identification card.

Students to comply with directions

A student must comply with all directions given by the invigilator and all instructions to candidates set out on the examination materials or displayed in the examination room.

A student's behaviour must not disturb, distract or adversely affect any other student. During an examination a student will not communicate by word or otherwise with any other person except the invigilator or unit coordinator.

Entering and leaving an examination room

Students who are given permission to enter or leave an examination room will comply with any conditions relating to the grant of the permission. However, students are not permitted to leave the examination room until half the prescribed working time has elapsed or during the last 15 minutes of working time, unless there are exceptional circumstances.

Students who arrive late, but before half the working time for the examination has elapsed, will normally be permitted to take the examination. However, no additional working time will be allowed unless exceptional circumstances warrant.

In the case of central examinations, the decision to grant extra time is made by the Examinations Officer, in consultation where necessary with the unit coordinator.

Unauthorised material and devices not to be brought into the examination room

Students may bring into an examination room only those materials approved for the unit under examination and indicated as such on the examination paper. All other materials are expressly prohibited unless

  • brought into the room with the permission of the invigilator; and
  • deposited by the student directly upon entering the examination room at a place stipulated by the invigilator.

It is inconsequential that the unauthorised material is not related to the unit under examination.

Students are prohibited from having any device capable of connecting to the internet or communicating verbal or written information, such as smartphones, smart watches, tablet computers, electronic dictionaries or handheld computers, in their possession during an examination. Such devices must be turned off and left at a designated location within the room as stipulated by the invigilator.

Students not to remove papers

A student will not remove from the examination room any worked scripts or other paper provided for use during the course of the examination (other than the question papers supplied where this is authorised by the invigilator) or other material which is the property of the University.

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6.2.7 Definitions

Unit coordinator is the role described in the Academic leadership roles in teaching and learning policy (B/3.5.6) that organises the curriculum, teaching and assessment materials for the unit including examinations.

Examination invigilator means the staff member responsible for administering the examination in the exam location. For central examinations these staff members will be appointed by Student Business Services.

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Related Documents

MOPP C/5.3 Academic Integrity

MOPP E/2.1 QUT Student Code of Conduct

MOPP E/8.1 Management of student misconduct

Examination information (QUT staff and student access only)

Examination procedures (QUT staff access only)

Invigilator's handbook (QUT staff access only)

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Modification History

Date Sections Source Details
25.11.16 All University Academic Board Revised policy (effective 01.01.17)
23.11.12 All University Academic Board Revised policy - minor amendments (for implementation from 01.01.2013)
13.11.09 All University Academic Board Periodic review - no change required
14.09.05 All Academic Policy and Procedures Committee Policy reviewed - no change required
19.03.04 E/6.2.2, E/6.2.3 University Academic Board Revised policy to prohibit mobile telephones or other devices to be in student possession during examinations (endorsed by Academic Policy and Procedures Committee 12.03.2004)
26.09.03 All University Academic Board New policy (effective 01.01.2004) (endorsed by Academic Policy and Procedure Committee 17.09.2003)

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