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E/4.3 Enrolment programs |
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4.3.1 Enrolment This policy should be read in conjunction with the QUT Student Rules and the procedural information provided on the Student Services website . 4.3.1 EnrolmentA student's enrolment is a selection of units which defines a program of study, the amount and timing of that study and the fees and charges that will be applied. Students are responsible for submitting a valid enrolment that is in accordance with student rules, polices and procedures, course requirements and any other criteria the University has asked the student to meet. 4.3.2 Submitting an enrolmentAll students must submit a valid enrolment each year by the applicable closing date, in accordance with Student Rule 8. Commencing students must submit an enrolment after receiving an offer of a place from QUT. Enrolment must be in accordance with the offer of admission (see Student Rule 6 and Admission Policy E/4.1.6 ). Students who fail to enrol or re-enrol lose their place in the award course. 4.3.3 Nominating an enrolment programWhen nominating an enrolment program for a teaching period, students should be familiar with course requirements and the general enrolment program requirements specified in Student Rules 9 - 16. Students are responsible for rectifying any discrepancies with their enrolment program in accordance with Student Rule 3.
(a) Authority to approve or change enrolment programs
Course coordinators are responsible for managing award courses. Course coordinators may approve variations by a student to the standard enrolment program for that course. Unit coordinators are responsible for particular units within a course. Unit coordinators may waive prerequisite or corequisite requirements for a particular unit. More information on the duties of course and unit coordinators can be found in B/3.5.
(b) Course requirements
(c) Maximum and minimum program load
Part-time students are normally expected to undertake 50 per cent of the standard credit points for the full-time course. Except with the approval of the executive dean of faculty, students should enrol in at least 25 per cent of the standard credit points for the full-time course. In undertaking a reduced enrolment load, students must not breach the maximum time limits for completing an award course in E/4.4 .
(d) Concurrent enrolment
(e) Prerequisites, corequisites and incompatible units of study
(f) Right of the university to amend enrolment program
(g) Flexible learning environment for special categories of students 4.3.4 Changing enrolmentStudents may amend their enrolment program in accordance with the published deadlines for adding or withdrawing from units. Changes to enrolment will be made in accordance with Student Rules 10 and 11.
(a) Adding and substituting units
(b) Withdrawing from units
If the withdrawal occurs after the published deadline then, in accordance with Student Rule 11(1)(b), a status of "withdrawn failure" will be assigned to the unit. A student can request a late withdrawal without academic penalty if they can demonstrate that exceptional circumstances exist (see Student Rule 11(2)).
(c) Change of attendance mode/change of attendance type
(d) Transfer to another campus
4.3.5 Leave of absenceSee Student Rule 18 and E/4.5 . 4.3.6 Cancelling enrolmentStudents may cancel their enrolment in a course at any time by notifying the Registrar, in accordance with Student Rule 19. If cancellation occurs after the published withdrawal date for the relevant teaching period, then fail grades may be assigned unless the student demonstrates that exceptional circumstances exist. Once an enrolment is cancelled, the student loses their place in the award course and they must apply for readmission should they wish to return to the same course (see E/4.1.11 ). 4.3.7 Non-award enrolmentNon-award students are generally subject to the University's Student Rules including, for some programs of non-award studies, rules relating to unsatisfactory academic performance. For further details refer to the Student Services website. Where a student is excluded from an award course at QUT, the student is not permitted to enrol as a non-award student in any unit of that course, except at the discretion of the executive dean of faculty responsible for the course. For admission of non-award students refer to Admissions Policy E/4.1 . 4.3.8 International student enrolmentInternational students holding a student visa must enrol in a full-time course of study, except in the final teaching period of their program, when a part-time enrolment will be accepted. QUT is required to advise the Australian Government where an international student cancels their enrolment or enrols part-time in any teaching period other than the last one of their program. International students attending QUT who achieve permanent residency during their course are permitted to proceed with their studies as quota students provided that they are not subject to probationary enrolment or exclusion and that they meet all normal enrolment requirements. Students who do not satisfy these provisions will be required to compete for a quota place (see E/4.1.2 for information on admission criteria). Students who receive their permanent residency approval after the census date for the relevant unit of study will be required to pay the full international tuition fee for that semester. 4.3.9 ProceduresEnrolment of students at QUT is managed by the Student Business Services Department. Information on general requirements, key dates, changing or cancelling enrolment, is available from Student Centres or by referring to the Student Services website . All enrolment submissions are undertaken via QUT Virtual unless the student receives advice to the contrary from the University. The Registrar may reject a student's enrolment program where the student is not validly enrolled. Modification History
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