Manual of Policies and Procedures

E/3.1 Student representation

Contact Officer

Director, Office of the Vice-President (Administration) and University Registrar

Approval Date

17/08/2016

Approval Authority

Council

Date of Next Review

31/08/2019

3.1.1 Purpose
3.1.2 Application
3.1.3 Roles and responsibilities
3.14 QUT Student Guild
3.1.5 Student representation
3.1.6 Consultation regarding Student Services Amenities Fees (SSAF)
3.1.7 Definitions
3.1.8 Delegations
Related Documents
Modification History

3.1.1 Purpose

QUT students are involved in the governance of QUT through formal and informal representation arrangements as required by the QUT Act 1998 and other legislation.

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3.1.2 Application

This policy applies to formal consultation and committee representation processes.  It does not apply to general feedback collected from students to evaluate courses, units, teaching and the student experience (A/2.4 QUT Quality and Standards Framework, and C/4.7 Evaluation of courses, units teaching and student experience).

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3.1.3 Roles and responsibilities

Position
Responsibility

Council

  • determine student representation on Council committees and the way in which those representatives will be nominated, elected or appointed
  • approve student representation protocol

Vice-President (Administration) and University Registrar

  • consult with QUT students on spending priorities for the proceeds of the Student Services Amenities Fund (SSAF)
  • annually review and publish student representation protocol

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3.1.4 QUT Student Guild

The QUT Student Guild (the Guild) is a body corporate owned and operated by and for QUT students and governed by its own constitution which is approved by QUT Council. The Guild is required to provide an annual report on its activities and financial position to QUT Council.

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3.1.5 Student representation

QUT Committees

Student positions on QUT committees are filled by election, or by nomination.

Elections for student positions on Council and elected student positions on QUT committees are conducted in accordance with the procedure approved by Council (Council Procedure 7 - Procedures for Conduct of Elections).

Nominated student positions on QUT university committees are filled by the QUT Student Guild, unless otherwise determined by the membership provisions of the committee.

Student Representation Protocol

A student representation protocol will be approved and annually reviewed by Council. The protocol includes a list of QUT committees with student representation and sets out the consultative processes by which students, including the Guild, are involved in QUT decision-making.

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3.1.6 Consultation regarding Student Services Amenities Fees (SSAF)

QUT conducts annual consultations about specific uses of the proceeds from SSAF. The priorities for the proposed expenditure of the fee proceeds are published for students to comment.

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3.1.7 Definitions

Student Services Amenities Fees (SSAF) is a charge for non-academic student services made under the Higher Education Support Act 2003.

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3.1.8 Delegations

Refer to Appendix 3 Schecule of Authorities and Delegations (C151).

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Related Documents

MOPP A/2.4 QUT Quality and Standards Framework

MOPP A/3.5 Planning and Resources Committee

MOPP A/3.6 University Academic Board

MOPP A/3.7 Faculty academic boards

MOPP C/4.7 Evaluation of courses, units teaching and student experience

MOPP E/10.5 Australian Higher Education Graduation Statement

MOPP Appendix 2 - Council Procedure 7 - Procedures for Conduct of Elections

MOPP Appendix 1a - QUT Act,1988  Division 2 Student Guild

Higher Education Support Act 2003, and accompanying Student Services, Amenities, Representation and Advocacy Guidelines

QUT Guild Election Regulations and Schedules

QUT Student Guild Constitution

QUT Student Guild website

QUT Student Representation protocols

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Modification History

Date Sections Source Details
17.08.16 All Council Revised policy and policy retitled to include student representation protocols

29.04.10

All

Executive Officer, Registrar's Office

Periodic review - updated to reflect changes to Student Guild constitution which were approved by QUT Council 26.08.09

21.08.06

E/3.1

Registrar

Updated to reflect recent constitutional and legislative changes (includes former policy A/5.3 QUT Student Guild)

19.04.06

E/3.1

Council

Deleted reference to membership of Guild and Student Guild fees, resulting from repeal of Student Rule 22 - effective from 01.07.06

01.12.99 E/3.1 QUT Student Guild Council

Revised membership of Student Guild Council to reflect new structure of departments

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