• Section 1 - Purpose
• Section 2 - Application
• Section 3 - Roles and Responsibilities
• Section 4 - Storage, Distribution, Availability and Conditions of Use
• Section 5 - Recording of Lectures and other Learning Activities
• Section 6 - Permissions for Recording
• Section 7 - Recording by Students
• Section 8 - Copyright and Intellectual Property
• Section 9 - Definitions

Section 1 - Purpose

(1) QUT creates and deploys a range of digital media to contribute to quality learning experiences and learner success. This Policy sets out the responsibilities and requirements for the effective management, access to and distribution of digital media for learning and teaching.

Section 2 - Application

(2) This Policy applies to digital media created by QUT for use in learning and teaching including:

1. educational digital media resources;
2. recordings of face-to-face or live-streamed lectures; and
3. recordings of other face-to-face or live-streamed learning activities

Section 3 - Roles and Responsibilities

Section 4 - Storage, Distribution, Availability and Conditions of Use

(3) QUT provides storage and distribution technologies to support this Policy. These enterprise technologies should be used for the storage, distribution and retention of digital media created by QUT for use in learning and teaching, as they are designed to cater for privacy, copyright, information security, recordkeeping and other requirements.

(4) Digital media resources must only be used and distributed for the purposes for which they were made and students should be advised of their availability and conditions of use.

(5) The Open Educational Resources Policy provides for the broader distribution of QUT’s education content as Open Educational Resources (OERs).

Section 5 - Recording of Lectures and other Learning Activities

(6) The University mandates that all lectures are recorded for the purpose of enhancing the student learning experience by providing:

1. convenient review and revision of unit material; and
2. improved flexibility and access to learning resources to cater to diverse student needs.

(7) Where the student learning experience would be enhanced in the terms above, recording should also be considered for the presentation of core information within workshops, tutorials and other facilitated learning activities that occur as part of the unit of study.

(8) For students with a disability, recordings may be provided as part of alternative teaching practices under the Disability Policy.

(9) Recording of lectures and other learning activities should be undertaken according to Lecture Recording and Copyright Guidelines.

Section 6 - Permissions for Recording

(10) The necessary permissions must be obtained before QUT records a lecture or information delivered by a person not employed by QUT, ensuring a record of the permission is retained.

(11) The University obtains the permission of students to record their image or voice at the point of enrolment at QUT through their acceptance of the relevant terms and conditions. Student Privacy at QUT (QUT staff and student access only) provides further information about the collection of student personal information

Section 7 - Recording by Students

(12) Where the recording of lectures or other learning activities is not provided by the faculty, students may request permission to record where this will not result in a significant disruption to the other students or the teaching space.

(13) A request to record a lecture or other learning activities should be made to the academic teaching staff facilitating the learning before recording starts and should describe the type of recording (i.e. audio, video) and where it will be stored. Any reasonable request from a student should not be refused.

(14) The student must undertake:

1. to use the recording solely for the personal purpose of studying or revising the material for the unit;
2. not to provide the recorded material to any other persons, unless with the prior consent of the lecturer; and
3. to destroy the recorded material at the completion of study for that unit.

Section 8 - Copyright and Intellectual Property

(15) QUT created digital media resources must adhere to copyright, intellectual property and privacy requirements.

(16) Copyright in the digital media recordings created by QUT staff for learning and teaching resides with the University and will be managed according to QUT's Intellectual Property Policy. This applies to recordings of QUT lectures and other learning activities, whether recorded by QUT staff or by a student.

(17) Copyright permissions that apply to face-to-face or live-streamed lectures and other learning activities may change when the session is recorded. Copyright should be managed according to the Lecture Recording and Copyright Guidelines.

Section 9 - Definitions