Manual of Policies and Procedures

C/6.4 Recording of lectures and classes

Contact Officer

Chief Information Officer

Approval Date

21/07/2017

Approval Authority

University Academic Board

Date of Next Review

30/07/2020

6.4.1 Purpose
6.4.2 Application
6.4.3 Roles and responsibilities
6.4.4 Recording of lectures
6.4.5 Availability and conditions of use of recording
6.4.6 Permission for the recording of students
6.4.7 Recording by students
6.4.8 Students with a disability
6.4.9 Copyright and intellectual property
Related Documents
Modification History

6.4.1 Purpose

The University mandates that all lectures are recorded for the purpose of enhancing the student learning experience by providing:

  • convenient review and revision of unit material¬†
  • improved flexibility and access to learning resources to cater to diverse student needs
  • additional learning resources.

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6.4.2 Application

This policy applies to the recording of all lectures conducted by QUT staff. Recording should also be considered for the presentation of core content within workshops, tutorials and other learning and teaching classes that occur as part of the unit of study.

The policy does not apply to the dissemination of classes to the public.

Permission must be obtained before QUT records or disseminates a lecture delivered by a person not employed by QUT, using the guest lecture recording form.

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6.4.3 Roles and responsibilities

Position
Responsibility

Chief Information Officer

  • approves guidelines for class recording for learning and teaching
  • maintains recording technologies available at QUT

Executive Dean

  • approves recording of classes, other than lectures
Lecturer
  • records all lectures (mandated)
  • considers the appropriate recording of content provided in other class formats
  • approves a student request to record a class

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6.4.4 Recording of lectures

Lectures and core content provided within other class formats should be recorded according to procedures approved by the Chief Information Officer.

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6.4.5 Availability and conditions of use of recording

Recordings are to be used only for the purposes for which they were made.

Students should be advised of the availability and conditions of use of recorded class material via the unit's Blackboard site.

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6.4.6 Permission for the recording of students

The University obtains the permission of students to record their image or voice at the point of enrolment at QUT through their acceptance of the relevant terms and conditions. Student privacy at QUT (QUT staff and student access only) provides further information about the collection of student personal information.

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6.4.7 Recording by students

Where the recording of lectures or classes is not provided by the faculty, students may request permission to record where this will not result in a significant disruption to the other students or the teaching space.

A request to record a lecture or class should be made to the lecturer before recording starts and should describe the type of recording (i.e. audio, video) and where it will be stored. Any reasonable request from a student should not be refused.

The student must undertake:

  • to use the recording solely for the personal purpose of studying or revising the material for the unit
  • not to provide the recorded material to any other persons, unless with the prior consent of the lecturer, and
  • to destroy the recorded material at the completion of study for that unit.

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6.4.8 Students with a disability

For students with a disability, recordings may be provided as part of alternative teaching practices under the Disability services policy (A/8.6).

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6.4.9 Copyright and intellectual property

Recordings of QUT lectures whether made by QUT or by a student under this policy, are QUT educational resources, thus copyright resides with the University and will be managed according to QUT's Intellectual property policy (D/3.1).

Copyright conditions that apply in face-to-face classes may change when the lecture is recorded.  Lecture recording and copyright should be managed according to the Lecture recording and copyright guidelines (QUT staff access only).

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Related Documents

MOPP A/8.6 Disability services policy

MOPP D/3.1 Intellectual property

MOPP E/2.1 Student Code of Conduct

MOPP F/1.8 Library resources and borrowing conditions

MOPP F/1.11 Acceptable use of information and communications technology resources

MOPP F/5.1 Copyright

MOPP F/6.2 Information privacy

Lecture Recording at QUT (QUT staff access only)

Information Privacy Act 2009 (Qld)

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Modification History

Date

Sections

Source

Details

21.07.17 All University Academic Board Revised and simplified policy
19.07.13 All University Academic Board Revised policy to clarify mandatory recording of classes - effective 01.01.14
22.03.13 All University Academic Board Policy revised to incorporate inclusion of a broader definition of types of classroom activities

27.07.12

All

University Academic Board

Periodic review to include privacy provision

27.03.09

All

University Academic Board

Periodic review – no change required

14.11.08

All

University Academic Board

Policy renumbered to C/6.4 (formerly C/7.11)

12.10.07

All

University Academic Board

New policy (endorsed by Teaching and Learning Committee 24.07.07)

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