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B/12.9 Job exchange program for professional staff |
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12.9.1 Eligibility
The University supports and encourages schemes which provide for exchange
between its staff members and staff members at other institutions and organisations.
While it is recognised that job exchange is rewarding for both individuals and organisations, the aims of a job exchange program are to enhance the staff member's personal development while providing opportunities for staff to broaden their experience in their particular discipline or area of expertise. These aims are achieved by enabling individuals to exchange with staff in relevant Australian or overseas institutions or appropriate commercial or government positions. 12.9.1 EligibilityAll full-time professional staff are eligible to participate in a job exchange program. However, before a staff member can undertake a job exchange, he or she must have completed a minimum of 12 months aggregate service. 12.9.2 Location
The best location for an exchange is that which:
12.9.3 Duration and timingThe period of absence from the University will be subject to negotiation between exchangees and their institutions. Usually, a maximum job exchange is 12 months. 12.9.4 Exchange process
A significant part of initial exchange arrangements is carried out between
exchangees. It is important that the head of department/school or independent
section manager is aware of and supports the negotiations.
In the case of an overseas exchange, the staff member should ensure that the
exchange arrangements are consistent with immigration guidelines.
The exchangee, the respective head of department/school or independent section
manager and the Human Resources Director from each institution signs a memorandum
of agreement. The memorandum of agreement outlines the exchangee's assignments,
obligations and other understandings for the period of the exchange. For an
example of a memorandum of agreement, contact the Human Resources Department
(Client Services).
The Human Resources Department is notified of exchange arrangements so that
personnel records are kept up to date. The Human Resources Department (Client
Services) is available to assist in exchange arrangements.
In the case of an overseas exchange, QUT must send a letter outlining exchange
details, together with a copy of the finalised Memorandum of Agreement to the
Department of Immigration, Local Government and Ethnic Affairs.
It is the exchangee's responsibility to arrange and pay for appropriate passports and visas required for overseas job exchanges. 12.9.5 Salary and conditions
Outgoing staff are paid their normal salary by QUT. It is the staff member's
responsibility to make salary payment arrangements with the pay office for the
period of the exchange.
Incoming participants are paid by their home institution.
A staff member's normal salary and conditions of employment entitlement accrue
during any period of paid job exchange. Any leave applications submitted during
the exchange will be sent to the exchangee's employer (Human Resources Department)
via the host supervisor.
While on exchange, a staff member remains on the University payroll, and will be covered by the University's insurance policy which provides compensation for staff members injured in the course of their employment. For staff members on job exchange overseas, this policy is limited to periods of exchange of up to two years. 12.9.6 Financial arrangementsUnder normal circumstances, all costs (including airfares, insurance and relocation) are the responsibility of the staff member. In special cases where it can be demonstrated that the exchange will be of significant benefit to the University, requests for funding (as prescribed for professional development program for professional staff, see section B/12.8 ) may be considered. In such cases, a special application must be made to the Professional Development Program Committee. A staff member in receipt of financial assistance other than normal salary, is required to conform to the conditions applicable under the professional development program guidelines. 12.9.7 Accommodation arrangementsAll accommodation and relocation arrangements are the responsibility of the exchangee. 12.9.8 Exchange commitmentsQUT will make every effort to meet all commitments made in the exchange program for both outgoing and incoming exchanges, but reserves the right to withdraw from those commitments with a minimum of 30 days notice should extenuating circumstances arise. |
