Manual of Policies and Procedures

B/9.5 University Academic Staffing Committee charter

Contact Officer

Executive Director, Human Resources

Approval Date

23/12/2019

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/12/2022

9.5.1 Purpose
9.5.2 Accountability
9.5.3 Responsibilities
9.5.4 Membership
9.5.5 Attendance
9.5.6 Meeting frequency
9.5.7 Procedures
9.5.8 Secretariat
Related Documents
Modification History

 

9.5.1 Purpose

University Academic Staffing Committee (UASC) considers and recommends on applications for academic promotion to Levels D and E and other academic staffing matters in accordance with the policy on Performance, promotion and probation for academic staff (B/9.4).

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9.5.2 Accountability

University Academic Staffing Committee is a management committee accountable to the Vice-Chancellor and President.

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9.5.3 Responsibilities

University Academic Staffing Committee undertakes the following responsibilities:

  • recommends approval for Level D and E promotions annually (or as determined by the UASC)┬áto the Vice-Chancellor and President for all areas of the University
  • determines an applicant’s eligibility and qualification requirements in accordance with the Academic promotion procedure
  • determines appointments for Associate Professor of Practice or Professor of Practice
  • recommends honorary appointments
  • advises and recommends probation goal setting and confirmation or termination for Level D and E positions to the relevant delegated officer
  • endorses Level D and E appointments without advertising or by invitation to the Executive Director, Human Resources
  • provides advice to the Vice-Chancellor and President or Provost on other staffing matters as requested.

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9.5.4 Membership

  • Vice-Chancellor and President ex officio as Chair
  • Provost ex officio, as Deputy Chair
  • Deputy Vice-Chancellor and Vice-President (Research and Innovation) ex officio
  • Deputy Vice-Chancellor and Vice-President (Education) ex officio
  • One external professional, industry or government representative nominated by the Vice-Chancellor and President (only required for matters of promotion unless otherwise determined by the Chair)
  • One external academic nominated by the Vice-Chancellor and President (only required for matters of promotion unless otherwise determined by the Chair)
  • One Indigenous Australian academic staff member nominated by the Chair who may be internal or external to QUT (only required for matters of promotion unless otherwise determined by the Chair)
  • One academic staff member of the University at Level E nominated by University Academic Board
  • One academic staff member of the University at Level D nominated by University Academic Board

The composition of the University Academic Staffing Committee should ensure a balance of expertise across the academic domains and provides for gender balance. With the goal of achieving representation from different faculties or disciplines, the Chair may co-opt additional membership if required.

In order to maintain continuity and experience in nominated member categories, the members nominated should include at least two who have previously served on the committee.

Members of the committee are not eligible to apply for promotion during their tenure on the University Academic Staffing Committee.

Members of the committee are not eligible to act as a referee for any applicant whilst a member of the committee.

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9.5.5 Attendance

On the request of any applicant or Committee member, the Executive Director, Human Resources and the Equity Director, or their nominee, may attend any meeting of the University Academic Staffing Committee to receive and review all relevant documentation, to observe the process and advise the Chair on University promotion procedures. Any such attendance is recorded in the Committee’s record of proceedings.

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9.5.6 Meeting frequency

University Academic Staffing Committee meets annually for the purposes of promotion and as required for other decision making or advice in alignment with the procedures and relevant promotion timelines.

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9.5.7 Procedures

University Academic Staffing Committee operates in accordance with Council Procedure 1 - Committees.

The University Academic Staffing Committee may delegate specific processes to faculty academic staffing committees as approved by the Chair.

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9.5.8 Secretariat

The Executive Director, Human Resources or nominee is secretary.

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Related Documents

MOPP B/4.1 Recruitment and advertising

MOPP B/4.2 Selection and appointment

MOPP B/9.4 Performance, promotion and probation for academic staff

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Modification History

Date

Sections

Source

Details

23.12.19 All Vice-Chancellor and President New committee established to align with new policy B/9.4 Academic performance, promotion and probation for academic staff - content incorporated from University Promotions Committee charter, formerly B/5.5

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