Associate Director, Human Resources (Workplace Relations)
Date of Next Review
Professional staff may undertake outside employment provided that they
do so in a manner consistent with QUT's Staff Code of Conduct (B/8.1).
The requirements for academic and senior staff undertaking outside work are detailed in the University's
policy on Outside work - academic and senior staff policy (D/7.1).
Outside employment is any paid work undertaken by a staff member in addition to their employment with QUT.
The obligations of staff undertaking outside employment are to ensure that:
- the work does not interfere with the performance of QUT duties
- the work does not involve the use of University resources (except where otherwise permitted by University policy)
- the work does not involve a conflict between the staff member's personal interests and the interests of the University (for information regarding conflict of interests and their management, refer to section B/8.1.6 of the Code of Conduct
- the work does not involve a misuse of a staff member's position at the University; and
- intellectual property used or generated in the course of outside employment is subject to the University's intellectual property policy (D/3.1).
Failure to meet these obligations may result in disciplinary action against the staff member.
The Outside Employment for Professional Staff Policy Flowchart summarises the process of application and approval for outside work by professional staff.
Professional staff are free to undertake other work not related to their duties or area of expertise without the need to seek prior approval, provided that the work does not result in a breach by the staff member of any of their obligations under section B/7.9.1 of this policy.
However, where outside employment may result in a breach of these obligations, the staff member must notify their supervisor and take appropriate steps to remedy the situation in conjunction with the supervisor. Appropriate steps may include:
- management of a conflict of interest situation in accordance with the QUT Staff Code of Conduct and the Procedures for Disclosure of Interests
- subject to the agreement of the relevant head of school / department, alteration of working arrangements (eg reduced hours of work, period of leave) to ensure that work performance for QUT is not adversely affected by the outside employment commitments
- discontinuing the outside employment.
Professional staff must obtain approval from their supervisor prior to undertaking any outside employment related to their duties or area of expertise. Approval must only be granted where the supervisor is satisfied that:
- the work does not result in a breach by the staff member of any of their obligations under section 7.9.1 of this policy
- the staff member has demonstrated that appropriate risk management practices are in place for the type of work (such as insurance, registration or licensing requirements); and
- there is no other risk to the University or its reputation arising from the outside employment.
Professional staff participation in University consultancy work
There may be occasions when a professional staff member participates in a consultancy provided by QUT to an external client, and may use University resources to do so. In this case, where approval is granted by the head of division or executive dean of faculty, a professional staff member may undertake a consultancy as part of their normal workload. In granting approval, relevant factors to take into account include those listed in D/7.1 for University outside work.
Payment for consultancy work undertaken by professional staff is made to QUT directly into an appropriate project account, and funds must be expended in accordance with University policies and procedures.
MOPP B/8.1 QUT Staff Code of Conduct
MOPP D/3.1 Intellectual property
MOPP D/7.1 Outside work - academic and senior staff
|12.10.16||All||Council||Editorial changes to remove senior staff|
|05.02.14||B/7.9.1||Manager, Policy and Workplace Relations||Revised policy to include a reference to D/3.1 Intellectual property policy as per audit/review 2009/42 recommendations|
Revised policy (endorsed by Planning and Resources Committee 15.02.06 and Vice-Chancellor's Advisory Committee 22.02.06.