Manual of Policies and Procedures

B/7.2 General employment conditions

Contact Officer

Associate Director, Human Resources (Workplace Relations)

Approval Date

07/01/2020

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/01/2023

7.2.1 Purpose
7.2.2 Application
7.2.3 Roles and responsibilities
7.2.4 Staff identification cards
7.2.5 Payment of salaries
7.2.6 Recognition of prior service with QUT
7.2.7 Uniforms
7.2.8 Return of QUT property and cancellation of access
7.2.9 Absence from normal duties on University business
7.2.10 Exceptions to policy
7.2.11 Delegations
Related Documents
Modification History

7.2.1 Purpose

The policy outlines general employment conditions for staff members.

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7.2.2 Application

This policy applies to all staff of the University.

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7.2.3 Roles and responsibilities

Position Responsibility

Human Resources Department

  • provides support to staff/supervisors/managers/authorising officers applying this policy

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7.2.4 Staff identification cards

Further information is available in the Physical security and traffic policy (H/3.4.10).

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7.2.5 Payment of salaries

Salaries are paid into financial institution accounts on a fortnightly basis. Further information is available in the Digital Workplace.

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7.2.6 Recognition of prior service with QUT

Leave entitlements

Prior service with the University on a fixed-term basis will be recognised for the purpose of accruing all leave entitlements provided there is no break in service.

Any prior service with the University will be recognised toward the staff member’s accumulation of long service leave entitlements provided the break in service does not exceed three months. In this instance, any accrued sick leave entitlement will also be recognised.

In the case of service completed as a sessional staff member, service with breaks exceeding three months will also be recognised where it is a result of a break between consecutive semesters.

Increment step

Prior service with the University will be taken into account with regard to the increment step of the salary scale to which a staff member is appointed provided the break in service does not exceed three months.

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7.2.7 Uniforms

All full-time staff (on going and fixed-term) who have been engaged for a period of six months or more in routine buildings and grounds maintenance, logistics or cleaning activities must wear a uniform provided by the University.

Uniforms are optional for staff engaged in the management or direct supervision of these activities. However, these staff must display their staff identification card when engaged in activities outside of their office or work area.

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7.2.8 Return of QUT property and cancellation of access

Upon cessation of employment at QUT or when transferring to a different position within the University, staff are required to return University property and cancel access/authorities to buildings, computer accounts etc. The Checklist for staff transferring/terminating employment form (QUT staff access only), must be completed and signed by the relevant staff member and head of organisational area on the staff member's last working day, and held by the organisational area for a period of three years. Further information is available from the Leaving QUT webpage in the Digital Workplace (QUT staff access only).

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7.2.9 Absence from normal duties on University business

Staff may need to be absent from QUT on University business. Applications for such absences which involve more than 10 working days during semester or more than 15 working days outside of teaching sessions must be approved by the executive dean of faculty / head of division / executive director of institute.

Applications must be submitted to the executive dean of faculty / head of division / executive director of institute in the format required for professional development program applications (B/12.7 for academic staff and B/12.8 for professional staff). The executive dean of faculty / head of division / executive director of institute will refer the application to the relevant Professional Development Committee if necessary.

In addition, all staff travelling under these conditions must do so in accordance with the QUT travel policy (G/5.5) and related procedures.

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7.2.10 Exceptions to policy

The Executive Director, Human Resources is authorised to approve variations to recognition of prior service provisions in the policy in exceptional circumstances. Any such variation will be recorded by the Human Resources Department.

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7.2.11 Delegations

Refer to Appendix 3 Schedule of Authorities and Delegations (VC082).

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Related Documents

QUT Enterprise Agreement (Academic Staff) (QUT staff access only)

QUT Enterprise Agreement (Professional Staff) (QUT staff access only)

 

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Modification History

Date

Sections

Source

Details

07.01.20 All Vice-Chancellor and President Revised and simplified policy to incorporate content from rescinded policies B/7.3 Remuneration and allowances and B/7.4 Recognition of prior service with QUT
06.03.15 B/7.2.1 Executive Director, Finance and Resource Planning and HR Policy and Workplace Relations Policy revised to remove section and add to H/3.4.10 Staff identification cards

24.03.10

All

Coordinator, HR Advisory Services

Periodic review – no change required

06.12.06

All

Human Resources Director

Policy updated (minor administrative amendments)

25.11.05

All

Secretariat

Policy restructured and renumbered to B/7.2 (formerly B/7.3, B/7.8, B/7.10 and B/7.11)

24.09.01

B/7.2.4

Vice-Chancellor

Revised policy re reporting on overseas travel

31.01.01

All

Human Resources Department

Updated

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