(1) This Policy outlines principles relating to the attendance, hours of work and any individual flexibility arrangements of staff members. Through the variable working hours scheme and the ability to request for an individual flexibility arrangement, the University seeks to strike a balance between supporting staff members’ needs in flexible hours and the operational needs of the organisational unit. (2) This Policy applies to all staff of the University (excluding casual professional and sessional academic staff unless otherwise stated). (3) Academic staff below the level of Head of School work under the direction of their Head of School and have an overall responsibility to perform assigned duties in the interests of maintaining the efficient operation of the University. The duties and workload of an academic staff member are determined by the Head of School following consultation with the staff member. The provisions relating to availability of academic staff and workload allocation are outlined in clauses 37 and 38 of the QUT Enterprise Agreement (Academic Staff). (4) Duties and attendance requirements for sessional academic staff are detailed in the Selection and Appointment Policy and in Schedule 5 of the QUT Enterprise Agreement (Academic Staff). (5) There are no specific hours of duty for senior staff (SSGA - SSGE). Attendance is required to ensure maximum efficiency and productivity in the particular work area. (6) The provisions relating to hours and patterns of work for professional staff, including span of hours, work cycle, overtime, breaks, penalty rates and individual flexibility arrangements are contained in the QUT Enterprise Agreement (Professional Staff). (7) Staff are required to work within the span of hours in accordance with the category in which they are employed (clause 27 of the QUT Enterprise Agreement (Professional Staff)), except where an individual flexibility arrangement is introduced. (8) Policy relating to individual flexibility arrangements is detailed in Section 8 below. (9) All professional staff classified at HEW Levels 1-7 (inclusive) must complete attendance records. Attendance records must be submitted to and approved by the staff member’s Supervisor at the end of each two week cycle. (10) Supervisors may require staff above HEW Level 7 who have an individual flexibility arrangement in place to complete attendance records. (11) The variable working hours scheme allows Supervisors and staff to negotiate a flexible working pattern within the existing span of hours. Regular flexible working patterns outside of a staff member's normal span of hours may be agreed in accordance with provisions in section 8 below (Individual Flexibility arrangement for Professional Staff). Implementation of the scheme must ensure that the staffing requirements of the organisational area are met, while allowing for some flexibility to staff working patterns. (12) Under the variable working hours scheme, staff may take scheduled full or part days off work provided they work the total fortnightly number of ordinary hours between the span of hours prescribed in clause 27.1 of the QUT Enterprise Agreement (Professional Staff). (13) Negotiation between staff and Supervisors should be undertaken to facilitate the development of individual staff work patterns. All professional staff at QUT may participate in the variable working hours scheme, subject to the following conditions: (14) The following general requirements are also applicable: (15) Provisions regarding rest pauses, meal breaks and overtime prescribed in the QUT Enterprise Agreement (Professional Staff) apply. (16) A staff member could request, and the Supervisor may agree to make an individual flexibility arrangement to vary the staff member's span of hours working arrangement, in response to the need of the staff member. (17) The Supervisor of the organisational unit will consider the request to determine whether it is agreed by the University. (18) Where a staff member is approved to vary their span of hours under an individual flexibility arrangement: (19) The following provisions apply to the making, varying or termination of an individual flexibility arrangement: (20) Further details are contained in clause 42 of the QUT Enterprise Agreement (Professional Staff). (21) The Vice-President (People) and Chief People Officer is authorised to approve variations to this policy in exceptional circumstances. Any such variation will be recorded by Human Resources.Attendance and Working Hours Policy
Section 1 - Purpose
Section 2 - Application
Section 3 - Roles and Responsibilities
Top of Page
Position
Responsibility
Staff member
Supervisor/Manager
Head of Organisational Unit
Section 4 - Academic Staff
Section 5 - Senior Staff
Section 6 - Professional Staff
Attendance Records
Section 7 - Variable Working Hours Scheme for Professional Staff
Section 8 - Individual Flexibility arrangement for Professional Staff
Section 9 - Exceptions to Policy
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Perform assigned duties.
Submit attendance records if applicable.
Discuss with Supervisor any variable working hours scheme.
If applicable, request for an individual flexibility arrangement.
If applicable, review and approve staff members' attendance records.
Discuss with staff member any variable working hours scheme.
If applicable, consider a staff member's request for an individual flexibility arrangement.
Administer the variable working hours scheme.
Determines the final outcome of an application for variable working hours and individual flexibility arrangement.
Arrange staffing to ensure the area will operate efficiently.