Manual of Policies and Procedures

B/6.8 Other types of leave

Contact Officer

Associate Director, Human Resources (Workplace Relations)

Approval Date

24/01/2011

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/04/2014

6.8.1 Application
6.8.2 Defence Reserve Forces leave
6.8.3 Jury service leave
6.8.4 State Emergency Services leave
6.8.5 Trade Union leave
Related Documents
Modification History

6.8.1 Application

The following policies apply to all staff, unless otherwise specified.

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6.8.2 Defence Reserve Forces leave

All staff who formally advise the University of their enlistment in the Defence Reserve Forces may be granted leave to attend Navy, Army or Air Force peacetime training or deployment (Defence Service) in accordance with the Defence Reserve Service (Protection) Act 2001 (Act).

Staff (excluding, casual professional and sessional academic staff) have the following entitlements, in accordance with the Australian Federal Government’s recommendations as follows:

Type of Duty

Entitlement

Reservists undertaking Defence Service

4 weeks (20 working or 28 calendar days) paid leave per annum. This entitlement accummulates and can be taken over a two-year period

Reservist required to attend recruit / initial employment training for Defence Service purposes

Additional 2 weeks (10 working or 14 calendar days) paid leave during first year of defence service

After the above paid leave entitlements are exhausted in accordance with this provision, Reservists may take unpaid Defence Reserve Forces leave in accordance with the Act. Any continuous period of leave without pay exceeding 10 working days:

  • is not recognised as service for the purpose of calculating long service leave, recreation leave and sick/carer’s leave
  • will affect the staff member’s average service fraction for the purpose of calculating paid parental leave entitlements.

For academic and professional staff, leave without pay in excess of one month will result in the staff member’s increment date being changed by the total period of leave. If leave without pay is taken during a period of probation, the probation will be suspended for the period of the leave without pay.

Defence Reserve Forces leave granted (paid or without pay) for any period will not break continuity of service in accordance with the Act.

The University will not require a Reservist to pay their Reserve salary to the University while rendering Defence Service.

A Reservist’s entitlement to access approved remuneration package benefits (other than the payment of their salary by the University) will be unaffected by their absence on Defence Reserve Forces leave.

A staff member should endeavour to provide as much notice as possible of the required period of Defence Reserve Forces leave. If it is not possible for a staff member to give prior notice, the staff member will notify the supervisor of such absence at the earliest opportunity. The staff member must submit a leave application via StaffConnect to record the required period of Defence Service prior to being absent from the University, or, where this is not possible, at the earliest opportunity.

The University will make reasonable attempts to keep Reservists undertaking Defence Service abreast of relative developments and workplace changes in their absence.

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6.8.3 Jury service leave

Jury service leave is granted on full pay or without pay at the option of the staff member. An application for jury service leave will be submitted to the supervisor for approval.

A staff member who elects to:

  1. take leave without pay, is allowed to retain all jury fees; or
  2. apply for jury service leave on full pay, must pay jury fees to the University.

Staff who elect to undertake jury service leave on full pay must sign over any jury fees paid to the University. The staff member is required to produce a certificate or other suitable evidence from the Sheriff's Office indicating the number of appearances, cases involved and payments received. Further information on this process is available on the Digital Workplace (QUT staff access only).

Casual professional and sessional academic staff may only access jury service leave without pay.

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6.8.4 State Emergency Services leave

A staff member (excluding casual professional and sessional academic staff) who is a member of the State Emergency Service can take paid leave during an emergency declared as per the Disaster Management Act, or at the discretion of the Executive Director, Human Resources. Evidence of membership is required on joining the service.

A staff member who is a member of a recognised emergency management body can take unpaid leave for a voluntary emergency management activity or other eligible community service activity. Evidence of membership is required prior to accesing the leave.

The supervisor should be advised as soon as possible when the staff member will be absent from duty as a result of attending such emergencies.

Prior formal application and approval for leave are not required to attend such emergencies at short notice if prior arrangements have been approved by the authorising officer.

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6.8.5 Trade Union leave

Academic and professional staff (excluding sessional academic and casual professional staff) may be granted five days per calendar year to attend Trade Union or similar courses or seminars. The authorising officer will consider requests for more than five days leave per year.

Trade Union delegates in nominated position(s) within their Union may use Trade Union Leave to attend conferences associated with their position(s).

Trade Union leave will be granted at the ordinary rate of pay.

The approval of Trade Union leave is subject to the operation of the work area not being unduly affected or inconvenienced and the staff member applying at least two weeks prior to the commencement of the course. The University will not be liable for any expenses associated with a staff member's attendance at Trade Union courses.

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Related Documents

MOPP Appendix 3 - Schedule of Authorities and Delegations

QUT Enterprise Agreement (Academic Staff) (QUT staff access only)

QUT Enterprise Agreement (Professional Staff)
(QUT staff access only)

Defence Reserve Service (Protection) Act 2001

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Modification History

Date

Sections

Source

Details

09.05.18 B/6.8.2 Associate Director, Policy and Workplace Relations Defence Reserve Forces leave revised in accordance with Federal Government provisions effective 27.11.17
17.11.14 All Manager, Policy and Workplace Relations Editorial amendments to reflect the termination of the senior staff agreement

24.01.11

All

Vice-Chancellor

Periodic review - policy revised to reflect the current industrial instrument

18.04.09

B/6.8.2

Vice-Chancellor

Policy revised in accordance with Federal Government provisions

17.11.05

All

Vice-Chancellor

New policy

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