Manual of Policies and Procedures

B/6.2 Recreation leave

Contact Officer

Associate Director, Human Resources (Workplace Relations)

Approval Date

25/01/2016

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/02/2019

6.2.1 Policy principles and application
6.2.2 Recreation leave - professional staff
6.2.3 Recreation leave - academic staff
6.2.4 Recreation leave - senior staff
6.2.5 General conditions of recreation leave
Related Documents
Modification History

6.2.1 Policy principles and application

The University has, as one of its core strategic values, a safe, supportive and healthy working environment which supports work/life balance. In support of this value, staff members are encouraged to access the recreation leave available to them to promote a healthier workplace.

Supervisors and staff are encouraged to adopt a cooperative approach to leave management to ensure that staff have the opportunity to take accrued recreation leave at a mutually convenient time. Applications for recreation leave will therefore not be unreasonably refused, having regard to the operational requirements of the University. Staff must ensure that timely notice is given of the required period of leave, and must apply for recreation leave online for approval in accordance with Appendix 3 Schedule of Authorities and Delegations

All recreation leave will be exclusive of public holidays.

This policy applies to all ongoing and fixed-term staff.

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6.2.2 Recreation leave - professional staff

(a) Entitlement

Full-time professional staff members (excluding continuous shift workers) will accrue recreation leave of 20 working days for each 12 months of continuous service. Full-time professional staff employed on continuous shift work are entitled to 25 working days recreation leave for each 12 months of continuous service. 'Continuous shift work' occurs where the work is required to be performed 24 hours a day, seven days per week and rostered accordingly.

Part-time professional staff members accrue recreation leave on a proportional basis of the full-time entitlement.

(b) Application and approval

Recreation leave periods are to be discussed on an annual basis, normally as part of the Performance Planning and Review process.

(c) Calculation of recreation leave payment

For ongoing and fixed-term professional staff (excluding continuous shift workers), recreation leave payments will be calculated on the staff member's ordinary salary (excluding weekend/public holiday penalty rates) for the period of recreation leave, plus a 17.5% leave loading for the period.

For professional staff employed on continuous shift work, recreation leave payments will be calculated in one of the following ways, whichever is the greater amount:

  • The salary payable for work in ordinary time according to the staff member's roster or projected roster over the period of recreation leave, including Saturday, Sunday or public holiday shifts. An amount calculated in this way will include applicable shift penalties and weekend/public holiday penalty rates and on-call rates.

  • The staff member's ordinary salary or pay (excluding shift premiums and weekend public holiday penalty and on-call rates), plus a 17.5% leave loading calculated on four weeks ordinary salary.

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6.2.3 Recreation leave - academic staff

(a) Entitlement

Full-time academic staff will accrue recreation leave of 20 working days for each 12 months of continuous service.

Part-time academic staff members accrue recreation leave on a proportional basis of the full-time entitlement.

(b) Application and approval

Recreation leave periods are to be planned and discussed during Performance Planning and Review and annual workload allocation discussions. Academic staff will endeavour to take all recreation leave during the year within which it accrues. The supervisor must ensure staff are provided the opportunity to take recreation leave of 20 days consecutively.

(c) Leave loading

Recreation leave loading will be paid in the last pay period in December in each year. Recreation leave loading payments will be calculated as 17.5% of the ordinary salary for the leave accrued during the year.

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6.2.4 Recreation leave - senior staff

(a) Entitlement

Full-time senior staff will accrue recreation leave of 20 working days for each 12 months of continuous service.

Part-time senior staff members accrue recreation leave on a proportional basis of the full-time entitlement.

(b) Application and approval

Recreation leave periods are to be discussed as part of the Performance Planning and Review process and detailed in the staff member’s annual performance plan. Senior staff will endeavour to take all recreation leave during the year within which it accrues.

(c) Leave loading

Recreation leave loading will be paid in the last pay period in December in each year. Recreation leave loading payments will be calculated as 17.5% of the total salary for the leave accrued during the year (B/7.14.2(a))

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6.2.5 General conditions of recreation leave

(a) Planning and taking of leave

Staff are entitled to take their approved leave in unbroken periods, and may take leave in whole or part days. Upon accumulation of 30 days, a supervisor will meet with the staff member to plan and agree on a suitable time to take recreation leave. A staff member may accrue up to two (2) years recreation leave entitlement before the Executive Director, Human Resources or authorising officer may direct a staff member to take leave.

A staff member with a fixed-term appointment will normally take accrued recreation leave during the term of their appointment unless otherwise approved by the authorising officer.

(b) Leave entitlement for staff transferring to another position within the University

Accrued recreation leave entitlements will not be affected if a staff member moves from one position within the University to another position, provided there is no break in employment. Payment in lieu of accrued recreation leave only applies if a staff member ceases their employment with the University.

(c) Leave entitlement on cessation of employment with the University

Recreation leave accrued as at the date of cessation of employment will be paid in the next available pay run following the date of termination of employment (inclusive of leave loading), unless required as payment in lieu of notice on resignation of a staff member.

Where the staff member's employment ceases through redundancy or voluntary early retirement, the staff member will be encouraged to take accrued recreation leave before ceasing employment with the University. In such circumstances, where it is agreed between the staff member and their supervisor that it is not possible for accrued leave to be taken before ceasing employment, the staff member will receive payment in lieu of accrued recreation leave (inclusive of leave loading) in the next available pay period following the date of cessation of employment with the University.

(d) Other periods of leave while on recreation leave

If, during the period of recreation leave, the staff member is required to access long service leave, compassionate leave (paid and unpaid), personal leave, sick/carer's leave, paid parental leave, or in the event that a staff member is required to attend to state emergency service matters or jury service, the staff member may apply to access the relevant leave in lieu of recreation leave for the period specified. Staff may be required to provide appropriate evidence to support the leave request, in accordance with the applicable policy (Personal leave, sick/carer's leave, and compassionate leave (B/6.3); Long service leave (B/6.4); Parental leave (B/6.6); Other types of leave (B/6.8)).

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Related Documents

MOPP B/6.3 Personal leave, sick/carer’s leave, and compassionate leave

MOPP B/6.4 Long service leave

MOPP B/6.6 Parental leave

MOPP B/6.8.Other types of leave

MOPP B/7.14 Remuneration for senior staff

MOPP B/9.1 Performance planning and review for professional staff

MOPP B/9.2 Performance planning and review for academic staff

MOPP B/9.3 Performance planning and review for senior staff

MOPP Appendix 3 – Schedule of Authorities and Delegations

QUT Enterprise Agreement (Academic Staff) (QUT staff access only)

QUT Enterprise Agreement (Professional Staff) (QUT staff access only)

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Modification History

Date Sections Source Details
25.01.16 All Vice-Chancellor Revised policy
14.10.13 B/6.2.1(c), B/6.2.3(d) Vice-Chancellor Policy revised to reflect the Human Resouces Director may direct staff to take recreation leave
28.04.11 B/6.2.3, B/6.2.4 Vice-Chancellor Revised policy to clarify arrangements relating to application for leave
24.01.11 All Vice-Chancellor Periodic review - policy revised to reflect the current industrial instrument
20.08.08 B/6.2.1, B/6.2.3 Vice-Chancellor Revised policy to clarify arrangements relating to staff transferring to another position within the University
17.11.05 All Vice-Chancellor New policy

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