Manual of Policies and Procedures

B/5.5 University Promotion Committee charter

Contact Officer

Executive Director, Human Resources

Approval Date

12/12/2018

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/12/2020

5.5.1 Purpose
5.5.2 Accountability
5.5.3 Responsibilities
5.5.4 Membership
5.5.5 Attendance
5.5.6 Meeting frequency
5.5.7 Procedures
5.5.8 Secretariat
Related Documents

Modification History

5.5.1 Purpose

University Promotion Committee considers applications for academic promotion to Levels D and E in accordance with the University’s Promotion for academic staff policy (B/5.3).

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5.5.2 Accountability

University Promotion Committee is a management committee accountable to the Vice-Chancellor.

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5.5.3 Responsibilities

University Promotion Committee undertakes the following responsibilities:

  • recommends to the Vice-Chancellor and President promotion to Levels D and E
  • determines an applicant’s eligibility and qualification requirements in accordance with University Promotion Committee procedures
  • assesses an applicant’s achievements against the Criteria for Promotion set out in the Promotion for academic staff policy (B/5.3).

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5.5.4 Membership

  • Vice-Chancellor and President or nominee as chair
  • Provost or nominee as Deputy Chair
  • Deputy Vice-Chancellor (Research and Innovation) or nominee
  • Deputy Vice-Chancellor (Learning and Teaching) or nominee
  • One distinguished member from the professions, industry or government, nominated by the Vice-Chancellor and President
  • One distinguished academic (who may be external to the University) nominated by the Vice-Chancellor and President
  • One academic staff member of the University at Level E, nominated by the University Academic Board
  • One academic staff member of the University at Level D nominated by the University Academic Board
  • Where there is no Aboriginal and/or Torres Strait Islander person serving in another membership category, an appropriately qualified Aboriginal and/or Torres Strait Islander staff member / person nominated by the Vice-Chancellor and President, who serves as a member for a promotion round including application/s from an Aboriginal and/or Torres Strait Islander staff member

The composition of the University Promotion Committee should ensure a balance of expertise across the core areas of teaching and research and gender balance, and with the goal of achieving representation from different faculties or disciplines, and may co-opt additional membership if needed to achieve this.

In order to maintain continuity and experience in nominated member categories, the members nominated should include at least two who have previously served on the committee.

Any person who is an applicant shall not be a member of the committee or act as a referee for any applicant to that committee.

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5.5.5 Attendance

On the request of any applicant or committee member, the Executive Director, Human Resources and the Equity Director, or their nominee, may attend any meeting of the University Promotion Committee to receive and review all relevant documentation, to observe the process and advise the Chair on University promotion procedures. Any such attendance is recorded in the committee’s record of proceedings.

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5.5.6 Meeting frequency

University Promotion Committee meets as required.

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5.5.7 Procedures

University Promotion Committee operates in accordance with Council Procedure 1 - Committees.

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5.5.8 Secretariat

The Executive Director, Human Resources or nominee is secretary.

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Related Documents

MOPP B/5.3 Promotion for academic staff

Academic Promotion (QUT staff access only)

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Modification History

Date

Sections

Source

Details

12.12.18 All Vice-Chancellor Membership and terms of reference revised and redrafted to committee charter
29.02.16 All Vice-Chancellor Revised terms of reference and membership

27.07.07

All

Human Resources Director

Policy renumbered to B/5.5 (formerly B/10.3)

16.04.07

All

Vice-Chancellor

Revised membership provisions consistent with revised academic promotion policy (B/10.1) (endorsed by Vice-Chancellor’s Advisory Committee 04.04.07)

28.03.06

All

Vice-Chancellor

Revised membership provisions

28.03.06

All

Secretariat

Renumbered and relocated to B/10.2 (formerly B/10.1.6)

29.06.04

All

Vice-Chancellor

Revised terms of reference and membership provisions, in accordance with recommendations of Vice-Chancellor's Panel of the 2003/2004 Committees Review

02.06.04

All

Council

Revised constitution of promotion committees to include an Indigenous staff member when an application from an Indigenous staff member is being considered

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