B/4.3 Selection panels

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4.3.1 General requirements for constitution of selection panels
4.3.2 Membership of selection panels - teaching and research positions
4.3.3 Membership of selection panel - Vice-Chancellor
4.3.4 Membership of selection panels - other senior staff
4.3.5 Membership of selection panels - professional staff
4.3.6 Membership of selection panels - course coordinator
4.3.7 Variation to Policy
Related Documents
Modification History

4.3.1 General requirements for constitution of selection panels

Selection panels are constituted for all positions except as indicated in B/4.1 .

Membership of selection panels will comply with the minimum membership as set out below, and will be established in accordance with the University's policy on gender balance and equity in the constitution of committees (see Council Procedure 1 - Committees) . Selection panels may, at their discretion, replace a member who resigns from the panel prior to interview, providing gender balance is maintained.

The following general guidelines also apply to selection panels:

• Where persons of one gender constitute more than two thirds of the membership of a proposed selection panel, the Equity Coordinator's concurrence must be obtained before the request to advertise is forwarded to Human Resources Department;
• For positions which include shortlisted applicants who are recent migrant/s, Aborigine/s and Torres Strait Islanders, or person/s with disabilities, organisational units are required to reconstitute the selection panel to include a member with some experience or knowledge of the particular group;
• Where such a member is not readily available and a pattern of representation of such groups is discernible in applicant pools, the head of the organisational unit should organise appropriate training and staff development action for a member of staff to fill this role on future selection panels;
• For academic positions and positions classified above HEW Level 6, the selection panel will include at least one person from outside the organisational unit of the position;
• The size of the selection panel will be as small as practicable (no less than two) and, except where the minimum provisions below state a greater number, no more than six persons.

Only persons who have completed the University's staff development programs on recruitment and selection processes and equity principles will chair selection panels unless agreed by the Human Resources Director. The Chair of the selection panel is responsible for ensuring that the panel complies with the University's recruitment and selection policies and procedures, and that due process is followed.

Where a person related to a selection panel member either by kinship or close personal circumstances is an applicant for a position being considered by the panel, the panel member must declare this to the Chair of the selection panel or, in the case of the Chair, to the officer delegated to approve the appointment (referred to elsewhere in this policy as the " authorising officer " ) - see Schedule of Authorities and Delegations . Appropriate action will depend on the circumstances and advice in these situations can be obtained from the Human Resources Department.

The Human Resources Director and the Equity Coordinator will monitor panel membership and report to the Vice-Chancellor as appropriate.

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4.3.2 Membership of selection panels - teaching and research positions

Listed below are the minimum requirements of selection panel membership. The Chair may authorise additional panel membership as required. It is the responsibility of the Chair to ensure that all selection panels have appropriate gender balance.

Professor / associate professor:

• Executive dean of faculty as Chair;
• Deputy Vice-Chancellor (Academic) or nominee (nominee pool includes the Vice-Chancellor);
• one member external to the faculty or University who represents a relevant profession or is eminent in the relevant discipline, approved by the executive dean of faculty after consultation with the Deputy Vice-Chancellor (Academic);
• head of relevant school if the position is in a school or if not academic manager, nominated by the executive dean;
• one member of the academic staff from within the relevant school nominated by the Chair.

A selection panel for the position of professor or associate professor makes recommendation to the Vice-Chancellor (for professor) or Deputy Vice-Chancellor (Academic) (for associate professor).

Faculty research centre director / assistant dean

• Executive dean of faculty as Chair
• assistant dean nominated by the executive dean of faculty
• nominee of the relevant Deputy Vice-Chancellor
• staff member nominated by the Chair.

A selection panel for the position of faculty research centre director or assistant dean makes recommendation to the Deputy Vice-Chancellor (Academic), or in the case of senior staff appointments (SSG4 - SSG6) to the Vice-Chancellor.

Senior lecturer / lecturer / associate lecturer:

• head of school as Chair;
• executive dean of faculty or nominee (from outside the school);
• academic staff member of the school nominated by the Chair, after consultation with the executive dean of faculty .

A selection panel for the position of senior lecturer / lecturer / associate lecturer makes recommendation to the executive dean of faculty / head of division.

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4.3.3 Membership of selection panel - Vice-Chancellor

A selection panel for the position of Vice-Chancellor will include:

• Chancellor as Chair
• Council member nominated by the Chancellor
• Deputy Vice-Chancellor / head of division nominated by the Chancellor
• two external members, one of whom represents a profession and the other of whom is an eminent academic, approved by the Chancellor
• executive dean of faculty who is not a candidate, nominated or as necessary elected by executive deans of faculty and heads of school who are not candidates
• academic staff member who is not a candidate, elected by and from the academic staff of the University
• professional staff member, elected by and from the professional staff of the University.

A selection panel for the position of Vice-Chancellor makes recommendation to Council.

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4.3.4 Membership of selection panels - other senior staff

Deputy Vice-Chancellor / head of division

• Chancellor or nominee as Chair
• Vice-Chancellor
• one member external to the University who represents a relevant profession or who is an eminent academic, approved by the Chancellor
• executive dean of faculty / head of division / Deputy Vice-Chancellor who is not a candidate, nominated by the Vice-Chancellor
• head of department / independent section nominated by the Vice-Chancellor
• staff member, elected by and from the staff of the division

Executive dean of faculty

• Chancellor or nominee as Chair
• Vice-Chancellor
• Deputy Vice-Chancellor (Academic)
• a head of school from within the faculty who is not a candidate, elected by all heads of school in the faculty who are not candidates
• one member external to the faculty who represents a relevant profession or is eminent in the relevant discipline, approved by the Vice-Chancellor
• one member of the academic staff from within the faculty who is not a candidate, elected by all academic staff of the faculty who are not candidates
• one professional staff member of the faculty, nominated or as necessary elected by and from professional staff of the faculty

Head of school or equivalent

• Vice-Chancellor or nominee as Chair (where the executive dean of relevant faculty is appointed as chair, the Vice-Chancellor may appoint another nominee)
• executive dean of relevant faculty (may be appointed as chair by Vice-Chancellor)
• a head of school from within the faculty who is not a candidate, elected by heads of school who are not candidates
• one member external to the faculty who represents a relevant profession or is eminent in the relevant discipline, approved by the Vice-Chancellor
• one member of the academic staff from within the school who is not a candidate, nominated by the executive dean of faculty.

Head of department

• Vice-Chancellor or nominee as Chair (where the head of relevant division is appointed as chair, the Vice-Chancellor may appoint another nominee)
• head of the relevant division (may be appointed as chair by Vice-Chancellor)
• one academic or professional as appropriate, external to the department, approved by the Vice-Chancellor
• staff member nominated by the chair.

Selection panels for senior staff positions shown above make recommendation to the Vice-Chancellor.

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4.3.5 Membership of selection panels - professional staff

For professional staff positions, selection panels are constituted according to the requirements of the position, taking account of University policy in relation to equity and general recruitment principles. There will be no less than two members of the selection panel consistent with B/4.3.1.

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4.3.6 Membership of selection panels – course coordinator

There may be one, or more than one, selection panel for each faculty, which will make recommendations to the executive dean for all vacant course coordinator positions under its jurisdiction.

The selection panel comprises:

• executive dean of faculty as Chair;
• a head of school from the faculty, nominated by the executive dean;
• two members of academic staff, nominated by the faculty academic board, from the elected staff members of the faculty academic board.

Staff representatives will serve a term equivalent to their term on the faculty academic board.

The executive dean shall advise all unsuccessful applicants.

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4.3.7 Variation to Policy

In exceptional circumstances, on the advice of a selection panel Chair and the Human Resources Director, the relevant authorising officer may approve a variation to this policy and procedures. Any such variation will be documented and held in the Human Resources Department with other information on the position.

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Related Documents

MOPP B/4.1 Recruitment and advertising
MOPP B/4.5 Appointment by invitation
MOPP B/3.5 Academic leadership roles in teaching and learning

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Modification History

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