Manual of Policies and Procedures

B/3.8 Academic Internship Scheme

Contact Officer

Associate Director, Human Resources (Workplace Relations)

Approval Date

21/12/2010

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/03/2014

3.8.1 Principles
3.8.2 Definitions
3.8.3 Governance
3.8.4 Eligibility
3.8.5 Selection, appointment and conditions
3.8.6 Performance management and development
Related Documents
Modification History

3.8.1 Principles

QUT is committed to providing world class research training to ensure the development of the next generation of researchers and academics and to ensure one of the best teaching and learning environments. Engaging research students in teaching and teaching related activities, and providing structured skill development work and mentoring, underpins the achievement of this target.

The Academic Internship Scheme offers the opportunity for full-time doctoral candidates to have part-time fixed-term employment in the delivery of the University's teaching programs and related support services. Positions offered through the scheme form part of the area's workforce profile for workforce planning purposes.

The Academic Internship Scheme augments the University stipend-based scholarships awarded through central and faculty-based processes, as a further means of providing living support during research degree candidature.

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3.8.2 Definitions

Candidate means any person admitted to a planned program of research leading to the award of a Doctor of Philosophy (PhD) or a Professional Doctorate.

Candidature means the period of study towards a PhD or Professional Doctorate, being the period from the date of commencement as advised by the Research Students Centre until

  • the thesis is submitted for examination, after which time the candidate holds the status of 'Under Examination', or
  • the candidature is terminated, or
  • the candidate withdraws.

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3.8.3 Governance

Governance of the Academic Internship Scheme operates through the Research Degrees Committee.

Academic Interns will be supported cooperatively as a University-wide group, involving administrative collaboration across the Research Students Centre, Human Resources Department, Learning and Teaching Unit and the Division of Technology, Information and Learning Support, with the Pro Vice-Chancellor (Graduate Research and Development) as the responsible senior officer. Day-to-day supervision of interns will be at school level.

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3.8.4 Eligibility

To be eligible to apply for an academic internship all the following requirements must normally be met.

The candidate must:

  • apply for the internship prior to initial enrolment in a full-time doctoral program;
  • enrol in, and maintain satisfactory progress in, a full-time doctoral program within an approved research program;
  • not be in receipt of scholarship funding through APA, APA (I) or QUT PRA schemes.

International PhD students appointed as academic interns will normally be expected to demonstrate English language proficiency equivalent to an IELTS overall score of 7, with scores of 7 on all sub-scales.

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3.8.5 Selection, appointment and conditions

Applications for academic internships will be sought by faculties at appropriate times, in order to finalise a selection process in the semester prior to the commencement of PhD enrolments.

Applicants for an academic internship will be assessed against selection criteria and successful applicants must be appointable against the selection criteria.

The position of academic intern normally commences with the commencement of a doctoral candidature.

Academic interns are appointed by executive deans of faculty / heads of division.

Appointment is on a three-year fixed-term basis, unless in exceptional circumstances the doctoral candidature has already commenced and will normally be a fraction of appointment of 50% (inclusive of teaching, contact hours, associated preparation and marking). In exceptional circumstances an appointment may be made at under 50%, but not less than 25%, on advice from Research Degrees Committee.

An academic internship will provide a taxable salary for 38 weeks in the year from Week 1 of Semester 1 to the end of the examinations period in Semester 2. The average time worked per week on teaching and teaching related duties will be 18.75 hours over this period, with contact hours in a tutorial or practical not normally exceeding eight hours per week. Hours of work and contact hours will be pro-rated accordingly for a lesser fraction of appointment.

Alternatively, where the faculty concerned conducts a summer program, participation by the academic intern in semester three activities will be by mutual agreement between the intern and the head of school in accordance with the provisions in theEnterprise Agreement (Academic Staff). In such cases payment of the taxable salary will extend over the summer program. Hours of work and contact hours will be pro-rated accordingly.

Duties will include conduct of tutorials and practicals, marking, attendance at teaching and academic development courses, preparation and student consultation. Lecturing and unit development work is specifically excluded so as to not unduly affect doctoral progress. Satisfactory progress in the full time Doctoral program will be measured over a full twelve month period. The academic intern will be deemed to be on unpaid leave during the non-working periods within the year. This arrangement will not constitute a break in service.

The salary starting point for an academic intern is in accordance with the Associate Lecturer salary scale (Level A) within theQUT Enterprise Agreement (Academic Staff).

During the remaining 14 weeks of each year a tax free scholarship stipend may be payable at the option of the School. The rate of this stipend will not exceed that of an Australian Postgraduate Award (APA), however no thesis allowance or relocation allowance is payable.

A one year probationary period will apply for a three year fixed-term appointment in accordance with theQUT Enterprise Agreement (Academic Staff) and this policy. Satisfactory performance of teaching duties, as well as successful completion of the doctoral confirmation of candidature is required to complete probation.

Not withstanding the above, employment as an academic intern is subject to all relevant conditions of employment for academic staff at QUT and University policies.

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3.8.6 Performance management and development

Academic interns will participate in the Performance Planning and Review Process for Academic Staff (PPR-AS) and the supervisor will be the head of school or nominee consistent with the PPR-AS policy. A teaching mentor will be designated for the intern by the head of school.The supervisor will consult with the doctoral supervisor in relation to the performance management of the intern.

The intern will be required to participate in appropriate staff development programs focused on the development of teaching and academic skills.

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Related Documents

MOPP B/3.2 Position Descriptions

MOPP B/9.2 Performance Planning and Review for Academic Staff

MOPP D/5.2 Research Degrees Committee

MOPP D/5.3 Higher degree research candidates

QUT Enterprise Agreement (Academic Staff) (QUT staff access only)

Research Students Scholarships website (QUT staff and student access only)

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Modification History

Date

Sections

Source

Details

21.12.10

All

Human Resources Department

Periodic review - policy revised to reflect current industrial instrument

19.02.11 All Vice-Chancellor Policy revised to include approved name change for Office of Teaching Quality to Learning and Teaching Unit

20.03.06

All

Vice-Chancellor

New policy (endorsed by Vice-Chancellor's Advisory Committee 22.02.06 and Research Degrees Committee 06.02.06)

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