Manual of Policies and Procedures

B/2.1 Distinguished and honorary titles

Contact Officer

Associate Director, Human Resources (Workplace Relations)

Approval Date

15/07/2016

Approval Authority

Council

Date of Next Review

30/06/2017

2.1.1 Principles
2.1.2 Distinguished and honorary titles
2.1.3 Distinguished Professor
2.1.4 Professor Emeritus
2.1.5 Vice-Chancellor's Professorial Fellow
2.1.6 Adjunct Professor or Adjunct Associate Professor
2.1.7 Conjoint academic or conjoint professional
2.1.8 Visiting Fellow or Industry Fellow
2.1.9 Clinical titles
2.1.10 Visiting Associate
2.1.11 Duration of honorary titles
2.1.12 Responsibilities of authorising officer for honorary titles
2.1.13 Withdrawal of distinguished and honorary titles
2.1.14 Indemnity and insurance
2.1.15 Intellectual property
2.1.16 Reporting
Related Documents
Modification History

2.1.1 Principles

QUT seeks to build a distinctive national and international reputation combining academic strength and practical engagement with the world of the professions, industry, government and the broader community to mutual benefit. To support this aim, the University may award distinguished and honorary titles to experts in their discipline who:

  • are making a distinguished contribution to the University’s teaching or research, or
  • are fostering strategic collaborative partnerships between the University and industry, a profession or the wider community, or
  • have the potential to contribute significantly to QUT in the future in support of the University’s strategic priorities.

It is an expectation that distinguished and honorary title holders contribute to the University in a manner that aligns with QUT’s strategic priorities and Real World Capabilities.

Consistent with this expectation, organisational areas should assess how the title holder’s expertise will contribute to QUT achieving its strategic goals.

The awarding of a distinguished title:

  • is a rare honour
  • would normally attract remuneration given that holders of a distinguished title would normally be (or become) a QUT staff member (the exception being Professor Emeritus/Distinguished Professor Emeritus (B/2.1.4) which in all instances will not attract remuneration).

The awarding of an honorary title:

  • does not normally attract remuneration
  • is not available to staff of QUT
  • does not entitle the holder to formally supervise a QUT staff member.

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2.1.2 Distinguished and honorary titles

The University may award the following distinguished and honorary titles:

Title

Background of recipient

Equivalent academic level

Distinguished titles

Distinguished Professor
(B/2.1.3)
(Awarded by Vice-Chancellor and President)

Current eminent QUT Professor (not retired or retiring).

E

Professor Emeritus
(B/2.1.4)
(Awarded by Council)

QUT Professor (retired or retiring) who has made a strategic contribution.

E

Distinguished Professor Emeritus
(B/2.1.4)
(Awarded by Council)

QUT Distinguished Professor (retired or retiring) who has made a strategic contribution warranting conferral of the Professor Emeritus title.

E

Vice-Chancellor’s Professorial Fellow
(B/2.1.5)
(Awarded by Vice-Chancellor and President)

Person of national and international eminence integral to the development and implementation of QUT’s strategic initiatives invited by the Vice-Chancellor and President.

E

Honorary titles

Adjunct Professor
(B/2.1.6)

An expert in an appropriate discipline and is normally a Professor at another university, or has equivalent standing within their industry or research establishment. Expected to have a longer term relationship (up to 3 years per engagement) with QUT.

E

Adjunct Associate Professor
(B/2.1.6)

An expert in an appropriate discipline and is normally an Associate Professor at another university, or has equivalent standing within their industry or research establishment. Expected to have a longer term relationship (up to 3 years per engagement) with QUT.

D

Conjoint academic / Conjoint professional
(B/2.1.7)

Normally staff from hospitals or industry where a formal arrangement exists between QUT and the title holder’s employer for the person to perform a particular role at QUT.

A – E
(for Conjoint academic only)

No academic equivalent for Conjoint professional 

Visiting Fellow / Industry Fellow
(B/2.1.8)

Generally an academic staff member from another university or organisation. Expected to have a shorter term relationship (up to 1 year per engagement) with QUT.

A - E

Clinical titles (various)
(B/2.1.9)

A senior clinical specialist, clinical consultant, or registered nurse who contributes to collaborative activities with the University and would have a continued association through further activities.

A - D

Visiting Associate
(B/2.1.10)

Generally a technical expert or professional from industry where the nature of the contribution to QUT means that it is not appropriate to award any of the academic equivalent titles listed above.

No academic equivalent for Visiting Associate

In determining the appropriate academic title to be recommended for approval, organisational areas should consult the position classification standards for academic staff and research only academic staff contained in the QUT Enterprise Agreement (Academic Staff), Schedule Three and Schedule Four respectively.

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2.1.3 Distinguished Professor

The Vice-Chancellor and President may grant the title of Distinguished Professor to a current QUT Professorial staff member (Academic Level E) in order to recognise both eminence and sustained exceptional performance relevant to the University’s strategic priorities.

In considering suitability for the title of Distinguished Professor, the Professor will be assessed in accordance with performance indicators that may include, but are not limited to:

  • A distinguished portfolio of research grants and major publications with international publishers or world class journals, with high impact
  • A distinguished teaching portfolio
  • Internationally recognised achievements such as distinguished prizes and awards, patents, honours, membership of a learned academy or comparable organisation
  • Citation by a broad cross-section of peers nationally and internationally
  • Favourable reports from at least five referees, external to QUT and of international standing.

The title is granted for the duration of the professorial appointment at QUT.

Given the significance of this title to the reputation of QUT, the Vice-Chancellor and President will report to Council each time the title is granted to a current Professor of QUT.

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2.1.4 Professor Emeritus

Council may, in recognition of sustained and distinguished academic service of a QUT Professor, confer the title of Professor Emeritus on a QUT Professorial staff member (Academic Level E) upon the cessation of their employment with the University.

In considering awarding the title of Professor Emeritus, Council will normally take into account:

  • the Professor’s distinguished service to QUT by reference to intellectual and scholarly contributions and leadership
  • the length of QUT service, in all levels
  • any other factors relevant to the Professor’s service to QUT which may be appropriate to the recognition of distinguished service.

The title of Professor Emeritus will be in perpetuity (subject to B/2.1.13). In the event that a Professor Emeritus is engaged in a paid capacity with QUT post-retirement or resignation, the title of Professor Emeritus will be suspended for the period of the paid engagement with QUT.

The awarding of the title of Professor Emeritus is honorary and is not to be considered a routine expectation for all Professors whose appointment with QUT ceases.

A Distinguished Professor of QUT who is conferred the title of Professor Emeritus upon their retirement or resignation from QUT, will be given the title of Distinguished Professor Emeritus. 

A Professor Emeritus or Distinguished Professor Emeritus is regarded as a Professor of QUT for all ceremonial purposes.

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2.1.5 Vice-Chancellor's Professorial Fellow

The Vice-Chancellor and President may grant the title of Vice-Chancellor's Professorial Fellow to a person of national and international eminence, who is involved in the development and implementation of strategic activities of the University. Professorial Fellows are considered integral to QUT’s outreach in encouraging public intellectual discourse and debate, leadership development and mentorship of students and staff.

A Vice-Chancellor’s Professorial Fellow will be expected to have demonstrated exceptionally distinguished scholarly achievements and will be recognised as an eminent international authority in their discipline.

A Vice-Chancellor’s Professorial Fellow may be remunerated as a staff member and the distinguished title may be granted for a specified duration of up to three years.

A Vice-Chancellor’s Professorial Fellow will be regarded as a Professor of QUT for all ceremonial purposes.

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2.1.6 Adjunct Professor or Adjunct Associate Professor

The title of Adjunct Professor or Adjunct Associate Professor may be granted to a person who is not employed by the University but who has significant eminence at a national or international level in their area of expertise.  The title is awarded by the Provost following recommendation by an Executive Dean of Faculty, Head of Division or Executive Director of an Institute. 

An Adjunct Professor or Adjunct Associate Professor is expected to have a longer term collaborative relationship with QUT and to make an active and substantial contribution to enriching QUT’s teaching and/or research programs. An Adjunct Professor or Adjunct Associate Professor will have a marked influence on the activities of the Faculty/Division/Institute in which they are involved.

The award of these titles strengthens links with representatives of industry, the professions, research establishments, and the wider community. An Adjunct Professor or Adjunct Associate Professor is typically involved in activities such as:

  • undergraduate and postgraduate teaching
  • participation in research programs
  • curriculum development/planning
  • participation in workshops, seminars, lectures, clinical education, continuing professional education programs or conferences; and
  • subject to QUT approval processes, may be appointed as an associate supervisor of postgraduate students.

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2.1.7 Conjoint academic or conjoint professional

The Provost may grant a conjoint title to a person who is not employed by the University where there is a formal arrangement between the University and an external employer for their employee to perform a particular role/s for the University for a specified period of time. A conjoint title holder will be engaged to perform a particular role/s for the University, which may be academic in nature or in a professional staff capacity. The person will possess specialist academic and/or professional expertise and knowledge that will contribute to the University’s strategic priorities.

A conjoint engagement is underwritten by a formal agreement between the University and the external employer of the conjoint title holder (and in appropriate cases, including the conjoint title holder as a party). This agreement will normally include provisions relating to: engagement arrangements and supervision; any associated funding arrangements; insurance and indemnity; intellectual property; attribution of outputs; and use of any resources and/or facilities.

A conjoint academic will be given a title commensurate with their experience, qualifications and the work to be undertaken with the University. Where relevant, the person may be given an equivalent academic title consistent with the Position Classification Standards in the QUT Enterprise Agreement (Academic Staff), or in accordance with University policy. The holder of a conjoint academic title is eligible to be considered for a higher academic title through the University's academic promotion process.

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2.1.8 Visiting Fellow or Industry Fellow

The title of Visiting Fellow or Industry Fellow may be granted to a person who is not employed by the University but who has a strong performance record at a national or international level in their area of expertise. A Visiting Fellow or Industry Fellow makes an active and positive contribution to the teaching and/or research programs of the Faculty/Division/Institute in which they are appointed, but is not eligible for the title of Adjunct Professor or Adjunct Associate Professor. The title is expected to be used for shorter term collaborative activities across all academic levels to promote engagement with industry.

A Visiting Fellow or Industry Fellow is typically involved in activities such as:

  • undergraduate and postgraduate teaching
  • research programs of a school, faculty, or institute, discussion on course, subject area and unit structure content and development
  • workshops, seminars, lectures, studio sessions, clinical education, continuing education programs, and conferences.

The title is granted by the Executive Dean, Head of Division or Executive Director of an Institute, as appropriate to the relevant discipline.

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2.1.9 Clinical titles

A clinical title may be granted to a person who is not employed by the University but is an appropriately qualified person within the health and medical professions, and who is highly respected in their clinical specialty area. A clinical title holder will make a positive contribution to enriching QUT’s teaching and/or research programs by actively engaging with activities particularly within the Faculty of Health, the Institute of Health and Biomedical Innovation, Science and Engineering Faculty or the Faculty of Education. The title is granted by the Executive Dean or Institute Executive Director.

A clinical title holder is typically involved in activities such as:

  • expanding the University’s clinical teaching and research base
  • provision of significant input into collaborative research projects and other activities with the University
  • supervision of students undertaking clinical placements
  • leading or participating in the facilitation of student group learning.

 The University may award the following clinical titles:

Title

Background of recipient

Equivalent
academic level

Clinical Associate Professor

A person holding a senior position within an affiliated organisation. It is expected that the recipient would already have contributed to significant collaborative activities with the University and continue to do so.

D

Clinical Fellow

A Clinical Specialist or Nursing Unit Manager who would contribute to the University in a similar way to a Clinical Associate Professor but in a less senior capacity.

A - C

Clinical Associate

A Clinician or Registered Nurse who contributes to clinical supervision of QUT students in approved field placements associated with the University’s accredited programs.

A - C

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2.1.10 Visiting Associate

The title of Visiting Associate may be granted to an individual who is not employed by the University but who is in a professional or technical position and is eminent in their area of specialty or expertise, and where the extent or nature of contribution to QUT is not consistent with the award of an academic honorary title. A Visiting Associate will facilitate the establishment of a collaborative relationship that contributes to QUT’s strategic priorities in the professions or in teaching and/or research activities. Examples of where this title may be appropriate include technical experts from laboratory/scientific environments and accomplished practitioners in the professions.  

The title is granted by the Executive Dean, Head of Division, or Institute Executive Director.

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2.1.11 Duration of honorary titles

An honorary title will be conferred for a specified duration of up to three years and may be renewed for further periods of up to three years at the discretion of the officer authorised to grant the relevant title (subject to B/2.1.2 and B/2.1.13). Titles will lapse at the conclusion of the specified period.

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2.1.12 Responsibilities of authorising officer for honorary titles

In determining the title and duration, organisational areas must assess how the title will promote the contribution of expertise by a recipient, and contribute to the University’s strategic directions, priorities, and Real World Capabilities.

When considering a case to grant a title (new or renewal), the authorising officer should take into account other relevant circumstances including:

  • qualifications, experience and standing of the individual within the relevant discipline
  • the extent and frequency of collaboration with QUT
  • if remuneration is proposed, whether circumstances are such that remuneration is justified, or in the case of renewal, should be reduced, increased, or ceased
  • the level of resourcing required to support the title holder, for example, access to facilities.

The authorising officer has discretion in regard to the approval of a request to grant or renew an honorary title and may decline to do so where not justified by the nature of the engagement by the nominee with QUT.

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2.1.13 Withdrawal of distinguished and honorary titles

To protect the integrity of distinguished and honorary titles, Council or the Vice-Chancellor and President (depending on the title) may decide to withdraw the title, and any privileges associated with it, at any time, prior to a title lapsing. A title may be withdrawn by the authorising officer in circumstances including, but are not limited to, the following:

  • the title holder is no longer contributing sufficiently or appropriately to the strategic direction and performance of the University
  • it becomes apparent that the title holder has materially breached a relevant University policy and/or procedure
  • the title holder has conducted themselves in a manner, or been involved in circumstances, likely to bring reputational damage to the University
  • for clinical titles, the title holder no longer holds their clinical position or is not appropriately registered.

The title holder must be advised immediately if the title is withdrawn.

A title holder may also terminate their distinguished or honorary status with QUT at any time by providing advice in writing to QUT, effective immediately.

In all instances, the Human Resources Department must be advised immediately if a title is withdrawn in accordance with this section.

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2.1.14 Indemnity and insurance

Holders of honorary and distinguished titles may be covered by QUT’s insurance program when acting within the course of their QUT role and responsibilities in good faith (A/7.1 Indemnity and insurance). Distinguished and honorary title holders paid remuneration by QUT are covered by workers' compensation insurance (B/7.6 Workers' compensation).

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2.1.15 Intellectual property

Intellectual property arrangements for holders of distinguished and honorary titles who are not employees of QUT must be resolved prior to QUT activities commencing (D/3.1 Intellectual property).

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2.1.16 Reporting

The Vice-Chancellor and President will report to Council annually on any distinguished titles granted under this policy.  The Executive Director, Human Resources, provides a summary to the Vice-Chancellor and President as required on the use of the honorary titles across all faculties, institutes and divisions.

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Related Documents

MOPP Appendix 3 – Schedule of Authorities and Delegations

MOPP A/7.1 Indemnity and insurance

MOPP B/7.6 Worker’s compensation

MOPP B/8.1 QUT Staff Code of Conduct

MOPP B/8.7 Conflict of interest

MOPP D/2.6 QUT Code for responsible conduct of research

MOPP D/3.1 Intellectual property

MOPP F/1.11 Acceptable use of information and communications technology resources

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Modification History

Date

Sections

Source

Details

15.07.16

All

Vice-Chancellor

New policy. Replaces previous Council policies B/2.1 Professor Emeritus; B/2.2 Distinguished Professor and B/2.3 Associate of QUT; and previous Vice-Chancellor policies B/3.4 Conjoint appointments; B/3.6 Adjunct Professors; B/3.7 Visiting Fellows

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