Manual of Policies and Procedures

Appendix 3

Modification History

DATE SOURCE DETAILS
27.02.20 Council Revised delegations relating to intellectual property - revised (C039, C040, C057, C158), new (C171)
27.02.20 Council New delegation for approved Power of Attorney for Facilities Management/leasing - new (C172)
14.02.20 Vice-President (Administration) and University Registrar New delegation relating to parking fees - new (VC214)
03.02.20 Vice-Chancellor and President

New delegations relating to medical conditions affecting work (Enterprise Agreement) - new (VC215, VC216)

28.01.20 Vice-Chancellor and President Revised research delegations - revised (VC023, VC024, VC025, VC027, VC157, VC158, VC159, VC163, VC164), new (VC213)
15.01.20 Vice-Chancellor and President Revised delegations to include deputy deans of faculty as delegates - revised (C094, VC028, VC051, VC065, VC073, VC077, VC082, VC105, VC108, VC110, VC113, VC118, VC119, VC122, VC125, VC128, VC139, VC140, VC141, VC174)
15.01.20 Vice-Chancellor and President Revised delegations to include directors of faculty services, directors of office of divisions and directors of institute operations (formerly institute managers) as delegates - revised (VC047, VC058, VC073, VC082, VC089, VC098, VC099, VC106, VC113, VC125, VC129, VC139, VC141)
11.12.19 Vice-Chancellor and President Revised expenditure delegations - revised (C053, VC044, VC047, VC049), deleted (VC022, VC042, VC043, VC045, VC046, VC048), new (VC212)
26.11.19 Vice-Chancellor and President Delegations revised - change to position title - Vice-President (Resources) and Chief Financial Officer to Chief Financial Officer (C012, C141, VC029, VC042, VC044, VC048, VC152, VC205)
25.11.19 Council Revised delegations relating to museums, collections and public cultural precincts - revised (C162, C163, C164), new (C169)
25.11.19 Council Delegations revised following Council Committees review - Planning and Resources Committee renamed to Finance and Planning Committee and Audit and Risk Management Committee renamed to Risk and Audit Committee - revised (C008, C053, C059, C061, C062, C140, VC142, VC145, VC146), deleted (C060)
25.09.19 Director, Governance and Legal Services Delegation relating to discrimination related grievances reviewed - deleted (VC130)
13.09.19 Provost Delegations relating to travel revised as a consequential amendment resulting from the reporting line change for Institutes - revised (VC127), new (VC211)
11.09.19 Executive Director, Human Resources Delegations relating to distinguished and honorary titles (B/2.1 approved 23.08.19) - revised (C156, VC181, VC076, VC077)
21.08.19 Council Delegations revised to clarify establishment and closure of institutes and research centres, following revision of research structures policy - new (C168), revised (C048)
18.07.19 Governance and Legal Services Delegations relating to borrowing of library resources amended administratively - deleted (C052, C066), revised (VC035, VC040, VC041)
31.05.19 Governance and Legal Services Delegation revised - change to position title - Director, Marketing and Communication to Executive Director, Marketing and Communication (VC201)
26.05.19 Vice-Chancellor Delegation relating to corporate credit card expense management system - revised (VC055)
01.05.19 Provost Delegations relating to service leads revised and exceptions applied - (VC207, VC208)
21.02.19 Vice-Chancellor and President Financial delegation relating to write-offs increased - revised (VC058)
05.02.19 Vice-Chancellor and President Financial delegation relating to expenditure for Vice-President (Administration) and Registrar increased - revised (VC044)
22.01.19 Vice-Chancellor and President Delegation revised - change to position title Vice-President (Administration) and Registrar to Vice-President (Administration) and University Registrar (C013, C032, C036, C037, C039, C066, C105, C106, C111, C112, C113, C114, C115, C133, C135, C142, C145, C149, C151, C152, C166, VC002, VC003, VC004, VC007, VC016, VC035, VC044, VC121, VC134, VC144, VC152, VC183, VC186) - effective 29.07.19
09.01.19 Director, Governance and Legal Services Delegations revised - changes to divisions and position titles - Deputy Vice-Chancellor (Research and Innovation) to Deputy Vice-Chancellor and Vice-President (Research and Innovation) (C039, C040, C041, C056, C057, C137, VC001, VC025, VC044, VC148, VC157, VC158, VC159, VC165, VC189, VC190);Director, Alumni and Development Office to Executive Director, Advancement (VC152, VC153); Director, Finance and Resource Management to Executive Director, Finance and Resource Management (VC046, VC056, VC057, VC142, VC145, VC146); Director, Facilities Management to Executive Director, Facilities Management (VC033, VC043, VC046); Director, Human Resources to Executive Director, Human Resources (VC059, VC063, VC064, VC066, VC067, VC068, VC069, VC070, VC072, VC090, VC091, VC095, VC096, VC098, VC175, VC178, VC191, VC192, VC193, VC194, VC206); Assistant deans to Associate deans (C158)
12.12.18 Deputy Vice-Chancellor (Research and Commercialisation) Delegations relating to department name and position title change for the Office of Research and Office of Commercial Services to Office of Research Services - revised (VC012, VC023, VC024, VC027, VC147, VC160, C154, C155) - effective 01.01.19
29.11.18 Vice-Chancellor and President Delegations relating to service leads - revised (VC064, VC139, VC072, VC141) and new (VC207, VC208) - effective 01.01.19
20.11.18 Vice-Chancellor and President Delegation relating to library borrowing conditions - revised (C066) and new (VC209, VC210) - effective 01.01.19
16.11.18 University Academic Board Delegations relating to academic progress - revised (C127) and deleted (C153)
11.10.18 Vice-Chancellor and President Annual review of Schedule of Authorities and Delegations - revised (VC049, VC055, VC057, VC071, VC083, VC084, VC086, VC087, VC130, VC133, VC134, VC142, VC145, VC146, VC177) and new (VC206)
08.08.18 Council Delegations revised to include disestablishment of Division of Technology, Information and Library Services and Vice-President (Technology) and Chief Information Officer - revised (VC017, VC022, VC035, VC038, VC044) - effective 01.01.19
08.08.18 Council Revised delegations to reflect change to reporting arrangements for institute executive directors - revised (C092), new (C093)
30.07.18 Governance and Legal Services Delegations relating to position title change for Faculty Managers to Director of Faculty Services - revised (VC055, VC058, VC113)
02.07.18 Vice-Chancellor and President New delegation relating to appeals under the preparedness for professional experience policy (C167)
25.05.18 University Academic Board Delegations revised following the repeal of the Student Rules - revised (C131) and new (C166) - effective 01.07.18
09.05.18 Vice-Chancellor Delegations relating to write-off of assets – revised (VC058, C058) and new (VC205)
23.04.18 Council Delegations revised to include approved position title changes - Vice-Chancellor to Vice-Chancellor and President; Senior Deputy Vice-Chancellor to Provost; Registrar to Vice-President (Administration) and Registrar; Executive Director, Finance and Resource Planning to Vice-President (Resources) and Chief Financial Officer; Deputy Vice-Chancellor (Technology, Information and Library Services) to Vice-President (Technology) and Chief Information Officer; Deputy Vice-Chancellor (International and Development) to Deputy Vice-Chancellor and Vice-President (International and Development) - effective 01.07.18
23.04.18 Council New delegation relating to appeals by students under the fitness to study policy (C165)
17.11.17, 06.12.17
University Academic Board and Council Delegations relating to Faculty advisory committees deleted (C028, C029)
13.10.17 Council

Delegtions revised following the repeal of rules and statutes - revised (C004, C010, C033, C065, C067, C101, C111, C112, C113, C114, C117, C118, C120, C121, C122, C133, C136), deleted (C001, C002) - effective 01.07.18

29.08.17 Vice-Chancellor Delegation relating to staff complaints - revised (VC130)
23.08.17 Vice-Chancellor Delegations relating to travel - revised (VC126, VC127, VC128, VC129) and new (VC202, VC203, VC204)
15.08.17 Vice-Chancellor Annual review of Schedule of Authorities and Delegations - revised (VC018, VC054, VC097, VC104, VC105, VC147, VC157, VC160, VC186), deleted (VC039, VC138, VC185) and new (VC196)
10.08.17 Vice-Chancellor Delegation relating to copyright - revised (VC017)
09.08.17 Council Delegation relating to lower-risk currriculum matters - revised (C159)
09.08.17 Council Annual review of Schedule of Authorities and Delegations - revised (C104, C105, C107, C109)
09.08.17 Council Delegations relating to museums, collections and precincts - deleted (VC162, VC169 and VC170) and new (C161, C162, C163 and C164)
08.08.17 Vice-Chancellor Delegations relating to corporate identity and marketing - revised (VC006, VC007, VC008) and new (VC201)
18.02.17 Vice-Chancellor Delegations relating to Graduate and professional education - revised (C100 to VC200, VC198) and new (VC197, VC199)
19.01.17 Chair, University Academic Board Delegations relating to curriculum development, approval and accreditation - revised (C097, C098) and new (C159)
07.02.17 Vice-Chancellor Revised delegations relating to the restructure of Creative Industries Faculty (VC071 and VC129)
21.12.16 Chair, University Academic Board New delegation relating to the signing of Work Integrated Learning (WIL) agreements (C158)
09.12.16 Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for division, Division of Technology, Information and Learning Support to Division of Technology, Information and Library Services and position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17
25.11.16 University Academic Board Delegations relating to non-award courses, transnational education and graduate professional education - revised (C097, C100, VC135) and new (VC195, VC198)
12.10.16 Council Annual review of Schedule of Authorities and Delegations - revised (C086, C087, C088, C089 amended to VC191, VC192, VC193, VC194 and C094, C096), delegation relating to budget revised (C060), new delegation relating to outside work for academic and senior staff (C157)
28.09.16 Vice-Chancellor Annual review of Schedule of Authorities and Delegations - revised (VC066, VC067, VC068. VC069, VC070, VC072, VC087, VC110, VC113, VC122, VC140, VC141, VC143), deleted (VC109, VC112, VC188) and new (VC189, VC190)
02.09.16 Vice-Chancellor Delegations relating to student fees and charges - revised (C064, C068, C069, C070, C071 amended to VC182, VC183, VC184, VC185, VC186) and new (VC187, VC188)
17.08.16 Council Revised delegation relating to student representation (C151)
03.08.16 Vice-Chancellor Delegations relating to salary loadings - revised (C086, C087, C088, C089) and deleted (C084, C085)
15.07.16 Vice-Chancellor Delegations relating to distinguished and honorary titles - revised (VC076, VC077, VC176, C074, C076) and new (VC181)
15.06.16 Council Revised delegations relating to distinguished and honorary titles - new (C156) and deleted (C078)
08.06.16 Manager, Policy and Workplace Relations Deleted delegation (VC111) following the rescission of B/6.1 Staff leave
13.02.16 Vice-Chancellor Revised delegation relating to the disposal of research data (C150 amended to VC180)
13.11.15 University Academic Board New delegation relating to the disposal of research data (C150)
30.09.15 Council Annual review of Schedule of Authorities and Delegations - revised (C013, C032, C036, C084, C085, C086, C087, C088, C089, C111, C112, C113, C114, C115, C133) and new delegations (C149, C151)
01.09.15 Vice-Chancellor Annual review of Schedule of Authorities and Delegations - revised (VC003, VC044, VC059, VC060, VC063, VC064, VC066, VC067, VC068, VC069, VC071, VC072, VC074, VC076, VC077, VC086, VC090, VC091, VC092, VC093, VC095, VC096, VC097, VC098, VC109, VC110, VC112, VC113, VC118, VC119, VC121,VC131, VC132, VC133, VC134, VC147, VC174, VC175) and new delegations (VC176, VC177, VC178, VC179)
30.07.15 Executive Director, Finance and Resource Planning Revised delegations relating to planning – revised (C045, C047) and deleted (C046)
17.07.15 University Academic Board Revised delegations relating to research structures (C048, VC032, VC074 and VC075)
10.06.15 Council Revised delegations relating to QUT membership of incorporated bodies (VC167 amended to C147 and VC168 amended to C148)
27.05.15 Director, Human Resources Deleted delegations following the change to the renumeration structure for senior staff (C082, C083)
27.03.15 Governance and Legal Services Amended delegation to reflect approval of university wide non-award courses (C097)
29.01.15 Director, Corporate Finance Editorial revisions to clarify financial limits (VC042, VC043, VC044, VC045, VC046, VC047, VC049, VC051)
02.12.14 Vice-Chancellor Vice-Chancellor delegations reviewed to reflect the termination of the senior staff agreement - revised (VC059, VC066, VC067, VC094, VC095, VC097, C079), renumbered (C080 to VC174, C081 to VC175) and new delegation (VC173)
25.09.14 Vice-Chancellor Deleted delegation following disestablishment of Staff Community Welfare Fund Committee (VC052)
08.09.14 Vice-Chancellor Annual review of Schedule of Authorities and Delegations - revised (VC002, VC082, VC097, VC099, VC101, VC109, VC113), deleted (VC009, VC114, VC115) and new delegations (VC171, VC172)
28.08.14 Council Annual review of Schedule of Authorities and Delegations - revised (C011) and new delegation (C146)
28.08.14 Council Revised delegations following lapsing of Queensland University of Technology (Conduct of Elections for elected members of Council) Statute 2003 and approved new Council Procedure 7 - Conduct of elections (effective 01.09.14) (C004, C032)
02.04.14 Vice-Chancellor New delegations relating to the approval of variations to standard terms and conditions of art collection and exhibition programs (VC169, VC170)
12.03.14 Council Revised delegation relating to approval of Annual Financial Statements (C063)
12.03.14 Director, Corporate Finance Revised delegations relating to personal expenses (C140, C141)
20.09.13 University Academic Board Revised delegation (VC147) and removed delegation (VC156) to clarify arrangements for Office for Learning and Teaching grant agreements
25.03.13 Vice-Chancellor Annual review of Schedule of Authorities and Delegations - revised (VC012, VC023, VC024, VC025, VC027, VC028, VC030, VC042, VC043, VC044, VC045, VC046, VC047, VC049), deleted (VC013, VC026) and new delegations (VC157, VC158, VC159, VC160, VC161, VC163, VC164, VC165, VC166, VC167, VC168)
01.03.13 Council Annual review of Schedule of Authorities and Delegations - revised (C039, C040, C041), deleted (C138) and new delegations (C154, C155)
28.02.13 Vice-Chancellor New delegation relating to art collection loan agreements and exhibition programs (VC162)
28.02.13 Governance and Legal Services Amended delegations to reflect revised process for curriculum development, approval and accreditation (C097, C098)
14.11.12 Vice-Chancellor Deleted delegation following disestablishment of Student Financial Assistance Scheme Committee (VC053)
07.06.12 Vice-Chancellor New and revised delegations relating to Office for Learning and Teaching grants (VC147 and VC156)
09.05.12 Vice-Chancellor Annual review of Schedule of Authorities and Delegations - revised (VC046) and new delegations (VC152, VC153, VC154, VC155)

18.04.12

Council

Annual review of Schedule of Authorities and Delegations - revised (C129, C132, C135), deleted (C072, C134, VC149, VC150, VC151) and new delegations (C142, C143, C144, C145)

06.03.12

Governance and Legal Services

Editorial amendment - updated delegation to reflect new Public Interest Disclosure Act 2010 (VC003)

22.02.12

Council

Updated delegations to reflect change to reporting arrangements for institute directors - revised (C092), deleted (C093)

19.10.11

Council

Updated delegations to reflect changes to the student appeals process - revised (C127), added (C153)

12.05.11

Council

New delegation relating to the execution of documents under the QUT seal (C152)

19.04.11

Governance Services

Updated delegation relating to curriculum development in order to be consistent with policy C/4.1.3(c) (C098)

10.03.11

Council

Revised delegation relating to investments (VC145)

04.02.11

Governance and Legal Services

Editorial amendment - moved delegation from Information Technology and Library Resources to Legislation and Compliance (VC036)

24.01.11

Council

Updated delegations to reflect the current industrial instrument (VC110, VC113, VC114, VC115)

24.11.10 Planning and Resources Committee Delegation for policy approval for site and facilities transferred from Planning and Resources Committee to Vice-Chancellor and Registrar (C008)

31.08.10

Council

Editorial amendment – removed references to repealed Information Facilities Rules (VC038, C052, C066)

25.08.10

Council

New and revised delegations relating to implications from lapsed Statue No.2 (Student Discipline) 1999 and new Student Discipline Framework – new (VC149, VC150, VC151), deleted (C130)

23.07.10

University Academic Board

New delegation relating to Australian Learning and Teaching Council grants (VC147)

12.07.10

Vice-Chancellor

New delegation relating to restricted drugs (VC148)

03.03.10

Executive Director, Finance and Resource Planning

Editorial amendment consistent with policy G/3.1 (delegations C058, VC057 and VC058)

21.12.09

Vice-Chancellor

New and revised delegations relating to investments and borrowings - new delegations (VC145, VC146) and revised delegations (C008, VC142)

07.09.09

Human Resources Department

Revised delegation to reflect changes in the Employee Collective Agreement (Senior Staff) 2009-2012 (VC059)

16.07.09

Governance Services

Updated delegations relating to faculty advisory committees consistent with revised policy (delegations C028 and C029)

02.06.09

Vice-Chancellor

Annual review of Schedule of Authorities and Delegations - revised (VC032, VC075, VC102), deleted (VC20, VC21) and new delegations (VC142, VC144)

29.04.09

Council

Annual review of Schedule of Authorities and Delegations - revised (C038, C048), deleted (C050) and new delegations (C140, C141)

18.04.09

Vice-Chancellor

New delegation relating to probation of professional staff (VC143)

10.12.08

Council

Revised delegations relating to customised education and graduation and conferral of awards (delegations C100, C135, C136 and C139)

15.10.08

Council

Revised delegations relating to assesment and special consideration (E/6.5.4) (effective from Summer Semester 2008); curriculum development and approval (effective 1.01.09) (delegations C097, C098, C099 and C122)

20.08.08

Vice-Chancellor

Revised to clarify approval authorities relating to creation of positions and approval of appointments

25.06.08

Council

Authorised Deputy Vice-Chancellor (Research and Commercialisation) to sign agreements and/or deeds under power of attorney (delegations C040, C041 and VC012)

02.05.08

Vice-Chancellor

New delegations relating to commercial research contracts and acceptance of staff resignations (endorsed by Vice-Chancellor's Advisory Committee 23.04.08); revised delegation relating to approval of conference attendance for professional staff

30.04.08

Council

Revised Schedule of Authorities and Delegations, including new delegations relating to intellectual property and commercialisation (endorsed by Vice-Chancellor's Advisory Committee 23.04.08); Schedule merged and reformatted (formerly presented as two parts - Part 1 : Council and Part 2 : Vice-Chancellor)

27.02.08

Council

New authority relating to transitional arrangements for management of the University when Vice-Chancellor's position is vacant

26.07.07

Vice-Chancellor

New delegations arising from reward and recognition policies (B/5.1 Vice-Chancellor's Awards for Excellence and B/5.2 Vice-Chancellor's Performance Fund)

29.06.07

Deputy Vice-Chancellor (International and Development)

Editorial amendment consistent with new international committees structure (removed reference to International Policy and Strategy Committee from delegation relating to agency contracts for international student recruitment)

18.05.07

Governance Services

Editorial amendment consistent with policies A/4.1 and A/4.2

17.05.07

Vice-Chancellor

Revised delegations relating to: shareholdings in non-controlled entities; information technology and software licensing agreements; and appointment of library responsible officers

17.05.07

Vice-Chancellor

Revised authority relating to management of official QUT records

16.05.07

University Academic Board

New authority relating to approval of QUT Outstanding Doctoral Thesis Awards

18.04.07

Council

Endorsed current Schedule of Authorities and Delegations (Part 1 : Council); approved minor amendment to delegation relating to reporting of Vice-Chancellor's outside work

16.03.07

University Academic Board

New delegation arising from revised policy on evaluation of courses, units, teaching and student experience

25.01.07

Registrar

Approved sub-delegation of authority relating to deferral of payment of fees

07.12.06

Vice-Chancellor

New delegation arising from policy on pre-retirement appointment arrangements

25.10.06

Council

Added delegations relating to academic calendar and teaching periods, consistent with Student Rules

31.08.06

Acting Vice-Chancellor

Revised delegations of authority for the creation of and appointment to positions, consistent with workforce planning policy and processes

19.04.06

Council

Amended delegation relating to approval of human resources policies; removed delegation re setting Student Guild fees, resulting from repeal of Student Rule 22 - effective from 01.07.06

24.03.06

University Academic Board

Amended delegation relating to conferral of academic awards and medals (sub-delegated to the Registrar)

28.02.06 Vice-Chancellor Amended delegations relating to international cooperation agreements and contracts for international recruitment representatives (consistent with revised policies)

01.03.06

Council

Amended delegations relating to outside work (consistent with new policy D/7.1 and revised policy B/7.9); amended human resources delegations relating to adjunct professors, visiting fellows, staff appointments, academic promotion, reclassification, accelerated progression and staff leave (consistent with revised policies)

14.12.05

Council

Amended delegation relating to approval of membership of faculty and school advisory committees (devolved to faculty academic boards); amended delegation relating to course approval for new and significantly changed courses (devolved to University Academic Board)

08.12.05

Secretariat

Editorial amendment (to incorporate changes made to policy D/4.2 relating to collaborative centres - approved by Deputy Chair, University Academic Board 28.11.05); Editorial amendment (to incorporate changes to Student Rule 18 relating to leave of absence) - approved by Council 27.07.05

17.11.05 Vice-Chancellor Amended delegation relating to QUT name and logo to include authority for use of the QUT slogan, consistent with current approved policy
23.08.05 Vice-Chancellor Amended delegation relating to appointment of adjunct professors and adjunct associate professors - delegated to Deputy Vice-Chancellor (Academic)

27.07.05

Council

Revised authorities for student-related fees; new authorities relating to establishment and closure of institutes and appointment of institutes directors

13.07.05 Chair University Academic Board New delegation arising from revised policy E/4.1 which allows prospective undergraduate students to seek deferment of enrolment
06.07.05 Vice-Chancellor New delegation arising from policy on termination of employment on medical grounds - senior staff

15.06.05

Council

Revised to include new delegation relating to award of title of Distinguished Professor

15.06.05

Council

Amended to reflect authority for conferral of title of Professor Emeritus and Distinguished Professor Emeritus

27.04.05 Vice-Chancellor Amended delegation relating to licence to possess radiation sources - delegated to Dean, Faculty of Science in accordance with Queensland Health compliance audit
20.04.05 Council Revised Schedule of Council Authorities and Delegations (Part 1) (relating to approval of loans, subsidiary companies of QEH, and use of QUT Seal)
18.04.05 Vice-Chancellor Approved amendments to Schedule of Authorities and Delegations (Part 2: Vice-Chancellor), relating to signing various types of contracts and agreements (endorsed by Vice-Chancellor's Advisory Committee 23.03.05)
19.01.05 Acting Vice-Chancellor Amended delegations relating to commercial activity and finance to specify that delegations are exclusive of Goods and Services Tax (GST) where applicable, as required by Queensland Audit Office
24.08.04 Secretariat Editorial amendment (to incorporate changes made to policy B/9.3 relating to new process for bonus pay for senior staff; and revised terms of reference of Chancellor's Committee A/3.2.11) - approved by Council 02.06.04
29.06.04 Vice-Chancellor Approved amendments to Schedule of Authorities and Delegations (Part 2: Vice-Chancellor)
23.04.04 Vice-Chancellor Approved Schedule of Vice-Chancellor's Authorities and Delegations (Part 2) (noted by Council 07.04.04)
07.04.04 Council Approved Schedule of Council Authorities and Delegations (Part 1) and noted Schedule of Vice-Chancellor's Authorities and Delegations (Part 2) (endorsed by Audit Committee 23.03.04); former Appendix 3 (Schedule of Delegations) rescinded; Modification History details of former Appendix 3 (Schedule of Delegations) retained on file 03/0279.