Appendix 3 - Schedule of Authorities and Delegations


Chapters
	A - Governance/Organisation
	B - Human Resources
	C - Teaching/Learning
	D - Research/Development
	E - Student Administration
	F - Information Management
	G - Financial Management
	H - Physical Facilities
	I - International/Community
	MOPP Appendices

	MOPP Protocol
	MOPP Updates

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Governance

Financial Management

Human Resources

Academic

Statutes and Rules

Legislation and compliance

QUT name, logo and slogan

Policy

Codes of conduct

Principal officers

Council and committees

Honorary awards

QUT Seal

Contracts and agreements

Information facilities

Expenditure / commitment of funds

Hospitality expenditure

Specific financial arrangements

Industrial agreements

Distinguished appointments

Creation of positions

Recruitment / appointment of staff

Specific academic appointments

Termination of employment

Reward and recognition

Salary, loadings and bonuses

Workplace conduct and performance

Courses

Evaluation of courses, units and teaching

Course requirements

Admission and credit

Enrolment and progression

Assessment

Review of grades

Unsatisfactory performance, academic dishonesty and student misconduct

Graduation and conferral of awards

Governance

REF	AUTHORITY / DELEGATION	DELEGATED TO	REPORTING REQUIREMENTS
Statutes and Rules
C001	Makes University statutes ( QUT Act, s56(1) ).	Council - MAY NOT BE DELEGATED	Published in Government Gazette and tabled in Parliament; published in MOPP.
C002	Makes, amends or rescinds University rules under statute ( QUT Act, s59(1)).	Council - MAY NOT BE DELEGATED	Published in MOPP.
Legislation and compliance
C003	Approves loans on behalf of QUT where repayable within three years or on demand* ( Statutory Bodies Financial Arrangements Act 1982 ) (* Note: Queensland Treasury approval is required for loans repayable over a period of three years or more).	Council	Decision recorded in Council minutes.
C004	Determines matters relating to membership, elections and meetings of QUT Alumni ( QUT Act, s33 , Queensland University of Technology (QUT Alumni) Statute 2008, I/5.1 ).	Council	Decision recorded in Council minutes.
VC001	Determines matters relating to the Gene Technology Regulator ( Gene Technology Act 2000 ).	Deputy Vice-Chancellor (Research and Commercialisation)	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC002	Holds radiation licence on behalf of QUT ( Radiation Safety Act 1999 ).	Executive Dean, Faculty of Science	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC003	Responsible for receiving and acting on whistleblower disclosures, and for keeping records of disclosures and actions ( Whistleblowers Protection Act 1994, B/8.3 ).	Registrar	Reports to the Vice-Chancellor. Report included annually in University Annual Report. Records of actions and decisions kept on confidential file.
VC004	Responsible for internal review of University FOI decisions ( Freedom of Information Act 1992, F/10.1 ).	Registrar	Reports to the Vice-Chancellor. Records of actions and decisions kept on confidential file.
VC005	Determines applications under the FOI Act (Freedom of Information Act 1992, F/10.1 ).	Freedom of Information Officer	Reports to the Vice-Chancellor through the Registrar. Records of actions and decisions kept on confidential file.
Top QUT name, logo and slogan
VC006	Approves QUT logo and slogan ( F/2.2 ).	Vice-Chancellor	Vice-Chancellor reports to Councilas required.
VC007	Approves use of QUT name, logo and slogan ( F/2.2 ).	Registrar	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC008	Approves use of QUT logo on student assignments ( F/2.2 ).	Heads of school or equivalent	Records of actions and decisions kept on file.
Policy
C005	Approves policies and procedures relating to the operations of Council and its committees ( Council Procedure No 1 - Committees ).	Council	Published in MOPP (Council Procedure No 1 – Committees).
C006	Approves policies relating to governance, planning and organisation of the University.	Council	Decision recorded in Council minutes. Policies published in MOPP.
C007	Approves human resources policies, other than policies developed through industrial agreements / instruments or relating to operational staffing matters.	Council	Policies published in MOPP.
C008	Approves policies on: investment management use of site and facilities.	Planning and Resources Committee	Decision recorded in Committee minutes. Planning and Resources Committee reports to Council after each meeting. Policies published in MOPP.
C009	Approves research policies.	University Academic Board	Decision recorded in Board minutes. University Academic Board reports to Council after each meeting. Policies published in MOPP.
C010	Approves academic policies ( Student Rules ).	University Academic Board	Decision recorded in Board minutes. University Academic Board reports to Council after each meeting. Policies and requirements published in MOPP and on Student Services website.
C011	Approves human resources policies developed through industrial agreements / instruments; and human resources policies relating to operational staffing matters.	Vice-Chancellor	Vice-Chancellor reports to Council as required. Policies published in MOPP.
C012	Approves financial management policies resulting from statutory requirements ( Chapter G ).	Executive Director, Finance and Resource Planning	Policies published in MOPP and Financial Management Practice and Procedures Manual.
C013	Approves University health and safety policies ( A/9 )	Registrar	Policies published in MOPP.
VC009	Approves operational policies including: social justice policies ( A/8 ) corporate identity and corporate marketing policies ( F/2.1 ) privacy, FOI, records management and copyright policies ( Chapter F ) information resources policies ( F/1 ) financial management policies (other than those resulting from statutory requirements ( Chapter G ).	Vice-Chancellor	Policies published in MOPP.
Top Codes of conduct
C014	Approves QUT Code of Conduct ( B/8.1 ).	Council	Code of Conduct published in MOPP
C015	Approves QUT Code of Conduct for Research ( D/2.6 ).	University Academic Board	Decision recorded in Board minutes. University Academic Board reports to Council after each meeting. Code of Conduct published in MOPP.
C016	Approves QUT Student Charter ( E/2.2 ).	University Academic Board	Decision recorded in Board minutes. University Academic Board reports to Council after each meeting. Student Charter published in MOPP.
Principal officers
C017	Elects a Chancellor ( QUT Act, s30(2) ).	Council – MAY NOT BE DELEGATED	Decision recorded in Council minutes.
C018	Elects a Council member as Deputy Chancellor ( QUT Act, s31(2) ).	Council – MAY NOT BE DELEGATED	Decision recorded in Council minutes.
C019	Appoints a Vice-Chancellor ( QUT Act, ss32(2) and (3) ).	Council – MAY NOT BE DELEGATED	Decision recorded in Council minutes.
C020	Investigates allegations of misconduct, incapacity or negligence against the Vice-Chancellor, and determines appropriate penalty or outcome ( Council Procedure No 4 - The Vice-Chancellor ).	Council	Decision recorded in Council minutes.
C021	Approves the remuneration and conditions of the Vice-Chancellor ( A/3.4 , B/9.3.8 ).	Chancellor's Committee	Decision recorded in Committee minutes.
C022	Approves performance pay bonus for the Vice-Chancellor ( A/3.4 ).	Chancellor's Committee	Decision recorded in Committee minutes.
C023	Draws up Vice-Chancellor's performance agreement and assesses Vice-Chancellor's performance against that agreement ( Reference: Council 4/6/03, item 6.4.1 )	Chancellor	Chancellor reports to Council.
C024	Authorises arrangements for the management of the University during periods when the position of Vice-Chancellor is vacant or in transition ( A/3.1.2 )	Chancellor	Chancellor reports to Council. Transition documentation to be retained by Human Resources Department.
Top Council and committees
C025	Establishes Council committees and determines membership, terms of reference and reporting requirements ( Council Procedure No 1 - Committees, ss1.2, 1.3 ).	Council	Decision recorded in Council minutes.
C026	Nominates prospective members of Council to relevant appointment authorities ( A/3.4 ).	Chancellor's Committee	Decision recorded in Committee minutes.
C027	Determines reimbursement of expenses to Council members if a question arises as to the reasonableness of expenses incurred ( A/3.4 ).	Chancellor’s Committee	Decision recorded in Committee minutes.
C028	Approves structure of faculty and school advisory committees ( Council Procedure No 1- Committees, s1.9 ).	University Academic Board	University Academic Board reports to Council after each meeting.
C029	Approves membership of faculty and school advisory committees ( A/3.7 ).	Faculty academic boards	Decision recorded in Board minutes.
C030	Establishes faculty committees and determines membership, terms of reference and reporting requirements ( Council Procedure No 1- Committees, ss 1.7, 1.8 ).	Faculty academic boards	Decision recorded in Board minutes.
C031	Establishes Vice-Chancellor's committees and determines membership, terms of reference and reporting requirements ( Council Procedure No 1- Committees, ss1.4, 1.5 ).	Vice-Chancellor	Vice-Chancellor reports to each Council meeting. Constitution of committee published in MOPP.
C032	Acts as returning officer for Council and committee elections ( Queensland University of Technology (Conduct of elections for elected members of Council) Statute 2003, s5 ) (This delegation may be further delegated ).	Registrar	Registrar reports results of elections to the Vice-Chancellor. Vice-Chancellor reports to Council as required. Any delegation by the Registrar for specific elections is made in writing and kept on the appropriate University record.
Top Honorary awards
C033	Awards or revokes honorary degrees ( QUT Statute 1 - Course of Study, ss6(2) and (3) ).	Council	Decision recorded in Council minutes.
C034	Confers the award of Doctor of the University ( A/3.1.7 ).	Council	Records of actions and decisions kept on file (through Honorary Doctorates Committee).
QUT Seal
C035	Authorises affixing of the QUT Seal in cases other than to award parchments, deeds or contracts ( A/1.4 ).	Vice-Chancellor	Vice-Chancellor reports to Council as required.
C036	Affixes the QUT Seal to all award parchments ( A/1.4 ).	Registrar	Registrar approves the graduand list on delegated authority from University Academic Board.
C037	Affixes the QUT Seal to deeds or contracts as required ( A/1.4 ).	Registrar	Registrar reports to Council annually.
Contracts and agreements
C038	Signs all agreements or contracts on behalf of the University (This authority may be delegated).	Vice-Chancellor	Vice-Chancellor reports to Council as required.
C039	Signs formal documentation required to register and protect registrable intellectual property rights of the University throughout the world and signs formal documentation to commercialise QUT intellectual property throughout the world (Reference: Council 10/12/03, item 7.6 and Council 30/04/08, item 6.1.1).	Vice-Chancellor / Deputy Vice-Chancellor (Research and Commercialisation) / Registrar	Deputy Vice-Chancellor (Research and Commercialisation) and Registrar report to the Vice-Chancellor. Vice-Chancellor reports to Council as required.
C040	Assigns intellectual property owned by the University for commercialisation purposes (includes signing deeds under power of attorney dated 02/07/08) (Reference: Council 25/06/08, item 7.3) ( D/3.1 )	Deputy Vice-Chancellor (Research and Commercialisation)	Records of actions and decisions kept on file. Office of Commercial Services maintains a register of deeds executed under Power of Attorney, for inclusion in Registrar’s annual report to Council on affixing of the QUT Seal.
C138	Signs licensing agreements for intellectual property owned by the University for commercialisation purposes ( D/3.1 ).	Deputy Vice-Chancellor (Research and Commercialisation)	Records of actions and decisions kept on file.
C041	Signs agreements and/or deeds under power of attorney dated 02/07/08 for student intellectual property assignment and confidentiality (Reference: Council 25/06/08, item 7.3) ( D/3.1 and A/1.4 )	Deputy Vice-Chancellor (Research and Commercialisation)	Records of actions and decisions kept on file. Office of Commercial Services maintains a register of deeds executed under Power of Attorney, for inclusion in Registrar’s annual report to Council on affixing of the QUT Seal.
VC010	Approves University-level strategic agreements (Policy to be developed).	Vice-Chancellor	Records of actions and decisions kept on file.
VC011	Approves standing offer agreements for provision of goods and services relating to the officer's particular portfolio ( G/6.1 ).	Deputy vice-chancellors / heads of division	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC012	Signs all non-disclosure/confidentiality agreements and/or deeds under power of attorney dated 02/07/08 (Reference: Council 25/06/08, item 7.3) ( G/6.1, D/3.1 and D/7.1 ).	Deputy Vice-Chancellor (Research and Commercialisation)	Reports to the Vice-Chancellor. Records of actions and decisions kept on file. Office of Commercial Services maintains a register of deeds executed under Power of Attorney, for inclusion in Registrar’s annual report to Council on affixing of the QUT Seal.
VC013	Signs formal documentation for collaborative research agreements, including establishment of Cooperative Research Centres ( D/4.2 ).	Deputy Vice-Chancellor (Research and Commercialisation)	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC014	Approves international cooperation agreements ( I/3.1 ).	Deputy Vice-Chancellor (International and Development)	Reports annually to the Vice-Chancellor. Records of actions and decisions kept on file.
VC015	Signs student exchange agreements ( I/4.1 ).	Deputy Vice-Chancellor (International and Development)	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC016	Approves all University-level agreements, including Memoranda of Understanding, not delegated to other officers, on recommendation of relevant faculty/division (Note: If doubts arise as to the appropriate signing authority, agreements should be referred to the Registrar for determination) ( G/6.1 ).	Registrar	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC017	Signs copyright agreements with Copyright Agency Limited and Screenrights ( F/5.1 ).	Deputy Vice-Chancellor (Technology, Information and Learning Support)	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC018	Signs faculty or school-level contracts, agreements and Memoranda of Understanding not delegated to other officers ( G/6.1 ).	Executive deans of faculty	Reports to the Vice-Chancellor through the Deputy Vice-Chancellor (Academic). Records of actions and decisions kept on file.
VC019	Signs contracts for appointment of agents for international student recruitment ( I/3.2 ).	Executive Director, QUT International	Reports to the Vice-Chancellor through the Deputy Vice-Chancellor (International and Development).
Top Financial contracts / agreements
VC020	Signs all agreements or contracts where the financial worth cannot be valued ( G/6.1 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC021	Signs all agreements or contracts where the value is greater than $1,000,000 (exclusive of GST where applicable) ( G/6.1 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC022	Approves information technology and software licensing agreements where value is greater than $500,000 (exclusive of GST where applicable), and all faculty level information technology and software licensing agreements where value is greater than $250,000 (exclusive of GST where applicable) ( F/1.1 ). Note: Information technology and software licensing agreements may be signed by other officers up to the officer's expenditure limit only after consultation with the Division of Technology, Information and Learning Support in accordance with established protocols.	Deputy Vice-Chancellor (Technology, Information and Learning Support)	Reports to the Vice-Chancellor. Records of actions and decisions kept on file. Project to which agreement relates is recorded on IT Project Register.
VC023	Signs research grant contracts when value is $500 000 or less (exclusive of GST where applicable) and contract has been negotiated by Office of Commercial Services with advice from Deputy Vice-Chancellor (Research and Commercialisation) ( G/6.1 )	Director, Office of Research	Reports to the Vice-Chancellor through the Deputy Vice-Chancellor (Research and Commercialisation). Records of actions and decisions kept on file.
VC024	Signs commercial research contracts when value is $500 000 or less (exclusive of GST where applicable) and contract has been negotiated by Office of Commercial Services with advice from Deputy Vice-Chancellor (Research and Commercialisation) ( G/6.1 )	Director, Office of Commercial Services	Reports to Vice-Chancellor through the Deputy Vice-Chancellor (Research and Commercialisation). Records of actions and decisions kept on file.
Top Outside work agreements
VC025	Signs agreements or contracts for University outside work when value is $500,000 to $1,000,000 (exclusive of GST where applicable) ( G/6.1 and D/7.1.13 ).	Deputy Vice-Chancellor (Research and Commercialisation)	Reports annually to the Vice-Chancellor. Records of actions and decisions kept on file.
VC026	Signs agreements or contracts for University outside work when value is $500,000 or less (exclusive of GST where applicable) and formal contract has not been negotiated by Office of Commercial Services ( G/6.1 and D/7.1.13 ).	Deputy Vice-Chancellor (Research and Commercialisation)	Reports annually to the Vice-Chancellor. Records of actions and decisions kept on file.
VC027	Signs agreements or contracts for University outside work when value is $500 000 or less (exclusive of GST where applicable) and contract has been negotiated by Office of Commercial Services with advice from Deputy Vice-Chancellor (Research and Commercialisation) ( G/6.1 and D/7.1.13 ).	Director, Office of Commercial Services	Reports annually to the Vice-Chancellor through the Deputy Vice-Chancellor (Research and Commercialisation). Records of actions and decisions kept on file.
VC028	Signs agreements or contracts for University outside work when value is $10,000 or less and standard QUT contract is used ( G/6.1 and D/7.1.13 ).	Heads of school or equivalent / heads of department or independent section	Reports annually to the Vice-Chancellor through the Deputy Vice-Chancellor (Research and Commercialisation). Records of actions and decisions kept on file.
Top Associated entities
C042	Approves QUT Student Guild constitution ( QUT Act, s38(2) ).	Council	Decision recorded in Council minutes.
C043	Approves establishment of controlled entities and appointments to the board of directors of controlled entities owned directly by QUT (Policy under development).	Council	Decision recorded in Council minutes.
C044	Approves establishment of subsidiary companies (controlled and participatory) of QUT Enterprise Holdings Pty Ltd (QEH)and appointments to the board of directors of QEH subsidiary companies (Policy under development).	QUT Enterprise Holdings Pty Ltd (QEH)	Decision recorded in QEH Board minutes.
VC029	Approves acquisition, transfer, sale or disposal of shareholdings in non-controlled entities, on recommendation of Executive Director, Finance and Resource Planning (Policy under development).	Vice-Chancellor	Vice-Chancellor reports to Council. Records of actions and decisions kept on file and noted in QUT Related Parties Register.
VC030	Approves financial commitments (in cash and in kind), and appointments and exits of QUT staff for non-controlled entities (companies, partnerships, joint ventures or associations), on recommendation of executive dean of faculty or head of division (Policy under development).	Vice-Chancellor	Vice-Chancellor reports to Council. Records of actions and decisions kept on file and noted in QUT Related Parties Register.
VC031	Approves appointments and exits of QUT staff for non-controlled entities (companies, partnerships, joint ventures or associations) where QUT has no financial commitment to entity (Policy under development).	Executive deans of faculty / heads of division	Records of actions and decisions kept on file and noted in QUT Related Parties Register.
Planning
C045	Approves institutional and top-level plans ( A/2.2.9 ).	Council	Decision recorded in Council minutes.
C046	Approves annual University operational plan ( A/2.2 )	Vice-Chancellor	Vice-Chancellor reports to Council as required.
C047	Approves faculty / division / institute three-year plans, including workforce plans ( A/2.2.9 ).	Vice-Chancellor	Faculties / divisions / institutes report against plans.
Top Organisation
C048	Approves establishment and closure of faculties, schools, institutes and centres ( A/4.1.1 , D/4.1.10 , D/4.2.4 ).	Council	Decision recorded in Council minutes.
C049	Approves establishment and closure of divisions, departments and sections ( A/4.2.1 ).	Vice-Chancellor	Vice-Chancellor reports to Council as required.
C050	Approves closure of faculty-based research centres ( D/4.3.11 ).	University Academic Board	University Academic Board reports to Council after each meeting.
VC032	Approves establishment of faculty research groups, nodes, laboratories or programs ( D/4.4 ).	Executive deans of faculty	Reports to University Research and Innovation Committee.
Physical facilities
C051	Approves building names ( A/4.1.2 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC033	Discloses surplus property on State Government Register ( Land Act 1994 and H/3.2.2 ).	Director, Facilities Management	Reports to the Vice-Chancellor through the Registrar. Records of actions and decisions kept on file.
VC034	Appoints authorised persons under Schedule 1 (Control of Traffic and Conduct on University Land) of QUT Act ( QUT Act, Schedule 1, s1 ).	Security Manager	Reports to the Vice-Chancellor through the Registrar. Records of actions and decisions kept on file.
Information facilities
C052	Specifies categories of persons who may use information facilities and conditions to be imposed on users ( Information Facilities Rules) (This authority may be delegated).	Vice-Chancellor	Published on QUT website.
VC035	Appoints responsible officers for the purpose of imposing penalties for breaches of library borrowing conditions ( Information Facilities Rules, Part 3 ).	Deputy Vice-Chancellor (Technology, Information and Learning Support)	Reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC036	Approves destruction of official QUT records ( F/8.1.5 ).	Director, Governance Services	Reports to the Vice-Chancellor through the Registrar. Records of actions and decisions kept on file.
VC037	Approves administrative access to records held at Queensland State Archives ( Public Records Act 2002 ).	Director, Governance Services	Reports to the Vice-Chancellor through the Registrar. Records of actions and decisions kept on file.
VC038	Investigates breaches of acceptable use of information facilities and determines appropriate action ( Information Facilities Rules, Part 2 ).	Delegated Officer under the Information Facilities Rules	Reports to the Vice-Chancellor through the Deputy Vice-Chancellor (Technology, Information and Learning Support). Records of actions and decisions kept on file.
VC039	Reviews appeals relating to acceptable use of information facilities ( Information Facilities Rules Part 2 ).	Review Officer under the Information Facilities Rules	Reports to the Vice-Chancellor through the Deputy Vice-Chancellor (Technology, Information and Learning Support). Records of actions and decisions kept on file.
VC040	Imposes penalties for student breaches of library borrowing conditions ( Information Facilities Rules, Part 3 ).	Responsible Officer under the Information Facilities Rules	Reports to the Vice-Chancellor through the Deputy Vice-Chancellor (Technology, Information and Learning Support). Records of actions and decisions kept on file.
VC041	Reviews appeals relating to library borrowing conditions ( Information Facilities Rules, Part 3 ).	Library Review Officer under the Information Facilities Rules	Reports to the Vice-Chancellor through the Deputy Vice-Chancellor (Technology, Information and Learning Support). Records of actions and decisions kept on file.

Top

Financial Management

REF	AUTHORITY / DELEGATION	DELEGATED TO	REPORTING REQUIREMENTS
Expenditure / commitment of funds ( *subject to availability of funds within approved budget limits and consistent with University plans, policies and procedures, and** exclusive of GST where applicable* )
C053	Approves expenditure / commitment of funds within approved budget limits and consistent with University plans, policies and procedures.	Vice-Chancellor	Expenditure monitored by Planning and Resources Committee. Planning and Resources Committee reports to Council after each meeting.
VC042	Approves expenditure / commitment of funds** for salaries and associated costs, investments, utilities and other recurrent services ( G/6.1 and G/5.3 ).	Executive Director, Finance and Resource Planning	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC043	Approves expenditure / commitment of funds up to $500,000** of capital and maintenance funds ( G/6.1 and G/5.3 ).	Director, Facilities Management	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC044	Approves expenditure / commitment of funds up to $500,000** ( G/6.1 and G/5.3 ).	Deputy vice-chancellors / heads of division	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC045	Approves expenditure / commitment of funds up to $250,000** ( G/6.1 and G/5.3 ).	Executive deans of faculty	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC046	Approves expenditure / commitment of funds up to $100,000** ( G/6.1 and G/5.3 ).	Director, Corporate Finance	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC047	Approves expenditure / commitment of funds up to $50,000** ( G/6.1 and G/5.3 ).	Heads of school or equivalent / centre directors / heads of department or independent section	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC048	Approves delegations to University officers to approve recurrent expenditure** of relevance to their business undertakings ( G/6.1 and G/5.3 ).	Executive Director, Finance and Resource Planning	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC049	Approves further delegations to officers below the level of head of school/department /independent section, including delegations for corporate card expenditure and petty cash, to commit up to $20,000** ( G/6.1 and G/5.3 ).	Director, Corporate Finance (on recommendation of relevant Deputy vice-chancellor, head of division or executive dean)	Budgets managed by organisational area and monitored by Finance and Resource Planning.
Top Hospitality expenditure (++ subject to availability of funds within approved budget limits and consistent with University plans, policies and procedures and* inclusive of GST*)
VC050	Approves expenditure associated with business-related hospitality and official functions of more than $75.00 per head++ ( G/5.6 )	Deputy vice-chancellors / executive deans of faculty / heads of division	Budgets managed by organisational area and monitored by Finance and Resource Planning
VC051	Approves expenditure associated with business-related hospitality and official functions of up to $75.00 per head++ ( G/5.6 ).	Heads of school / department /independent section	Budgets managed by organisational area and monitored by Finance and Resource Planning.
Specific financial arrangements
C054	Approves expenditure of funds available to the University by way of bequest, donation or special grant ( QUT Act, s11(2)(c) , G/2.1 ).	Council - MAY NOT BE DELEGATED	Reported in financial statements of Annual Report to Parliament.
C055	Approves use of net commercialisation revenue by faculties, divisions and institutes ( D/3.1 ).	Vice-Chancellor	Records of actions and decisions kept on file.
C056	Determines distribution to contributors of net commercialisation revenue received from teaching materials ( D/3.1 ).	Deputy Vice-Chancellor (Research and Commercialisation) and Deputy Vice-Chancellor (Academic)	Distribution reported to organisational area and monitored by Finance and Resource Planning.
C057	Determines increased distributions to contributors of net commercialisation revenue from non-teaching materials ( D/3.1 ).	Deputy Vice-Chancellor (Research and Commercialisation) and Deputy Vice-Chancellor (Academic)	Distribution reported to organisational area and monitored by Finance and Resource Planning.
VC052	Distributes funds from QUT Staff Community Welfare Fund ( I/2.6 ).	QUT Staff Community Welfare Fund Committee	Reports annually to Vice-Chancellor. Decisions recorded in Committee minutes.
VC053	Approves loans to students experiencing financial hardship ( E/7.4 ).	Student Financial Assistance Scheme Committee	Decisions recorded in Committee minutes.
VC054	Approves expenditure / commitment of funds for New Professors Scheme ( B/4.11 ).	Deputy Vice-Chancellor (Academic)	Budgets managed by organisational area and monitored by Finance and Resource Planning.
VC055	Approves issue of University credit cards on the recommendation of the relevant Deputy Vice-Chancellor, head of division or executive dean; sets credit card transaction limits and determines limits for monthly expenditure ( G/5.4 ).	Director, Corporate Finance	Records of actions and decisions kept on file.
VC056	Approves banking arrangements including the opening of bank accounts and appointment of signatories ( G/3.1.2 ).	Director, Corporate Finance	Records of actions and decisions kept on file.
Top Write-offs
C058	Writes off bad debts and assets exceeding value of $25 000 (exclusive of GST where applicable) ( Financial Management Practice and Procedures Manual ) ( G/3.1 ).	Vice-Chancellor	Reported in financial statements approved by Audit and Risk Management Committee. Records of actions and decisions kept on file.
VC057	Writes off bad debts and assets to value of $25 000 (exclusive of GST where applicable) ( Financial Management Practice and Procedures Manual ) ( G/3.1 ).	Director, Corporate Finance	Reported in financial statements approved by Audit and Risk Management Committee. Records of actions and decisions kept on file.
VC058	Writes off bad debts and assets to value of $5 000 (exclusive of GST where applicable) ( Financial Management Practice and Procedures Manual ) ( G/3.1 ).	Executive deans of faculty / heads of division	Reported in financial statements approved by Audit and Risk Management Committee. Records of actions and decisions kept on file.
Budget
C059	Adopts annual University budget ( QUT Act, s11(2)(b) and s54(1) ).	Council - MAY NOT BE DELEGATED	Budget monitored by Planning and Resources Committee. Planning and Resources Committee reports to Council after each meeting.
C060	Adopts quarterly and annual budget reviews ( A/3.5 ).	Planning and Resources Committee	Planning and Resources Committee reports to Council after each meeting.
C061	Approves University budget framework ( A/3.5 ).	Planning and Resources Committee	Planning and Resources Committee reports to Council after each meeting.
Audit
C062	Approves QUT Assurance and Risk Management Services Charter, strategic audit plan and annual internal audit plan ( A/3.3 ).	Audit and Risk Management Committee	Audit and Risk Management Committee reports to Council after each meeting.
C063	Approves Annual Financial Statements ( A/3.3 ).	Audit and Risk Management Committee	Audit and Risk Management Committee reports to Council after each meeting.
Top Fees
C064	Sets Student Contribution Amount (in accordance with Higher Education Support Act and Student Rule 23 ).	Vice-Chancellor	Fees published on QUT website.
C065	Sets tuition fees ( Student Rules, Schedule 2 ).	Vice-Chancellor	Fees published on QUT website.
C066	Determines fees for use of information facilities ( Information Facilities Rules, 22(1) ).	Vice-Chancellor	Fees published on QUT website.
C067	Determines circumstances in which students may be granted exemption from payment of fees ( Student Rules, 26A ).	Vice-Chancellor	Records of actions and decisions kept on file.
C068	Determines whether a student is granted exemption from payment of fees ( Student Rules, 26A ).	Registrar	Records of actions and decisions kept on file.
C069	Determines whether a student is permitted to defer payment of fees ( Student Rules, 26A ) (May be delegated further).	Registrar (sub-delegated to Associate Director – Business Services, Student Business Services Department)	Records of actions and decisions kept on file.
C070	Sets domestic and international tuition cancellation fees ( Student Rules, Schedule 2 ).	Registrar	Fees published on QUT website.
C071	Sets incidental fees relating to student services ( Student Rules, Schedule 2 ).	Registrar	Fees published on QUT website.
C072	Determines fees for visiting students undertaking a designated enrolment program (other than visiting international students) ( Student Rules, 24(3) ).	Executive dean of faculty	Fees published on QUT website.

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Human Resources

REF	AUTHORITY / DELEGATION	DELEGATED TO	REPORTING REQUIREMENTS
Industrial agreements
C073	Signs industrial agreements on behalf of the University.	Vice-Chancellor	Vice-Chancellor reports to Council as required. Industrial agreements published on HR website.
Distinguished appointments
C074	Awards title of Professor Emeritus and Distinguished Professor Emeritus ( B/2.1 ).	Council	Decision recorded in Council minutes.
C075	Confers award of Life Fellow ( A/3.1.6 ).	Council	Decision recorded in Council minutes.
C076	Awards title of Distinguished Professor ( B/2.2 ).	Vice-Chancellor	Vice-Chancellor reports to Council as required. Records of actions and decisions kept on HR file.
Creation of positions
VC059	Creates all senior staff positions at levels SSG1 - SSG6 ( B/3.1 ).	Vice-Chancellor	Human Resources Director reports annually to Vice-Chancellor.
VC060	Creates all ongoing and fixed-term academic positions at levels D - E ( B/3.1 ).	Vice-Chancellor	Reported in workforce plan for organisational area.
VC063	Creates ongoing and fixed-term (of more than 12 months, or more than 24 months for research only staff) academic staff positions at levels A – C, within workforce planning parameters ( B/3.1 ).	Executive deans of faculty / heads of division	Human Resources Director reports annually to Vice-Chancellor.
VC064	Creates ongoing and fixed-term (of more than 12 months, or more than 24 months for research only staff) professional staff positions at HEW levels 1-10, within workforce planning parameters ( B/3.1 ).	Executive deans of faculty / heads of division	Human Resources Director reports annually to Vice-Chancellor.
VC065	Creates fixed-term (of 12 months or less, or 24 months or less for research only staff) academic staff positions at levels A - C ( B/4.1 ).	Vice-Chancellor / deputy vice-chancellors / heads of division / executive deans of faculty - for directly reporting staff Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file.
VC139	Creates fixed-term (of 12 months or less, or 24 months or less for research only staff) professional staff positions at HEW levels 1-10 ( B/4.1 ).	Vice-Chancellor / deputy vice-chancellors / heads of division / executive deans of faculty - for directly reporting staff Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file.
*Privately funded positions*
VC061	Approves creation and naming of privately funded academic positions at level E ( B/3.3 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC062	Approves creation and naming of privately funded academic positions at levels C - D ( B/3.3 ).	Deputy Vice-Chancellor (Academic)	Deputy Vice-Chancellor (Academic) reports to Vice-Chancellor as required.
Top Recruitment / appointment of staff
By invitation
C077	Approves appointment of staff by invitation ( B/4.5 ).	Vice-Chancellor	Vice-Chancellor reports to Council as required.
Senior Staff
VC066	Approves and confirms appointments to all senior staff positions at levels SSG4 - SSG6 ( B/4.4 and B/9.3 ).	Vice-Chancellor	Human Resources Director reports annually to Vice-Chancellor.
VC067	Approves and confirms appointments to all senior staff positions at levels SSG1 -SSG3 ( B/4.4 and B/9.3 ).	Executive deans of faculty / heads of division	Human Resources Director reports annually to Vice-Chancellor.
Academic Staff
VC068	Approves and confirms appointments to all academic staff positions at level E ( B/4.4 and B/9.2 ).	Vice-Chancellor	Human Resources Director reports annually to Vice-Chancellor.
VC069	Approves and confirms appointments to all academic staff positions at level D ( B/4.4 and B/9.2 ).	Deputy Vice-Chancellor (Academic)	Human Resources Director reports annually to Vice-Chancellor.
VC070	Approves and confirms ongoing and fixed-term (of more than 12 months, or more than 24 months for research only staff) academic staff appointments at levels A - C ( B/4.4 and B/9.2 ).	Executive deans of faculty / heads of division	Human Resources Director reports annually to Vice-Chancellor.
VC140	Approves and confirms fixed-term (of 12 months or less, or 24 months or less for research only staff) academic staff appointments at levels A – C ( B/4.4 and B/9.2 ).	Vice-Chancellor / deputy vice-chancellors / heads of division / executive deans of faculty - for directly reporting staff Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file.
VC071	Approves appointment of sessional teaching staff ( B/4.6 and B/4.4 ).	Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file.
Professional Staff
VC072	Approves and confirms ongoing and fixed-term (of more than 12 months, or more than 24 months for research only staff) professional staff appointments at HEW levels 1-10 ( B/4.4 and B/9.1 ).	Executive deans of faculty / heads of division	Human Resources Director reports annually to Vice-Chancellor.
VC141	Approves and confirms fixed-term (of 12 months or less, or 24 months or less for research only staff) professional staff appointments at HEW levels 1-10 ( B/4.1 and B/9.1 ).	Vice-Chancellor / deputy vice-chancellors / heads of division / executive deans of faculty - for directly reporting staff Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file
VC073	Approves appointment of casual professional staff ( B/4.4 )	Heads of school/ department/ independent section	Records of actions and decisions kept on file
Top Specific academic appointments
C078	Appoints Associates of QUT ( B/2.3 ).	Vice-Chancellor	Vice-Chancellor reports to Council as required.
VC074	Approves appointment of institute directors ( D/4.5.1 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC075	Approves appointment of faculty-based research centre directors ( D/4.5.3 ).	Relevant deputy vice-chancellor or, in the case of senior staff appointments, the Vice-Chancellor	Records of actions and decisions kept on file.
VC076	Invites Adjunct Professors and Adjunct Associate Professors ( B/3.6 ).	Deputy Vice-Chancellor (Academic)	Deputy Vice-Chancellor (Academic) reports annually to Vice-Chancellor. Human Resources Director monitors invitations.
VC077	Invites Visiting Fellows ( B/3.7 ).	Executive deans of faculty / heads of division	Records of actions and decisions kept on file. Executive deans of faculty / heads of division report annually to Deputy Vice-Chancellor (Academic).
VC078	Appoints course coordinators ( B/3.5 ).	Executive deans of faculty	Records of actions and decisions kept on file.
VC079	Appoints study area and program coordinators, year coordinators and major coordinators ( B/3.5 ).	Executive deans of faculty (may be further delegated)	Records of actions and decisions kept on file.
VC080	Appoints unit coordinators ( B/3.5 ).	Heads of school or equivalent	Records of actions and decisions kept on file.
Termination of employment
VC081	Approves termination of employment on medical grounds – senior staff ( B/7.12 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC082	Accepts staff resignation of employment.	Vice-Chancellor / Deputy vice-chancellors / executive deans of faculty / heads of division (may be delegated further)	Records of actions and decisions kept on file.
Top Changes to positions
VC083	Declares positions redundant.	Vice-Chancellor	Records of actions and decisions kept on file.
VC084	Approves applications for voluntary redundancy.	Vice-Chancellor	Records of actions and decisions kept on file.
VC085	Approves applications for Early Retirement Scheme .	Vice-Chancellor	Records of actions and decisions kept on file.
VC086	Approves pre-retirement fixed-term appointments ( B/7.5 ).	Executive deans of faculty / heads of division	Records of actions and decisions kept on file, and reported in writing to Human Resources Director.
VC087	Approves redeployment of staff to appropriate vacancies ( B/11.3.5 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC088	Approves Category B internal secondment of staff to other organisational units ( B/12.6.2 ).	Executive deans of faculty / heads of division	Records of actions and decisions kept on file.
VC089	Approves Category A internal secondment of staff to other organisational units ( B/12.6.2 ).	Heads of school/department/ independent section	Records of actions and decisions kept on file.
VC090	Approves conversion from casual to non-casual employment and offer of non-casual employment (professional staff) where there is no requirement for creation of an additional on-going position ( B/4.10 ).	Human Resources Director	Records of actions and decisions kept on file. Human Resources Director reports to Vice-Chancellor as required.
VC091	Approves creation of additional on-going position in the case of conversion from casual to non-casual employment for professional staff ( B/4.10 ).	Executive deans of faculty / heads of division	Human Resources Director reports annually to Vice-Chancellor.
Promotion
VC092	Approves academic promotion to levels D and E ( B/5.3 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC093	Approves academic promotion to levels B and C ( B/5.3 and B/5.4).	Executive deans of faculty / heads of division	Executive deans of faculty / heads of division report annually to the Vice-Chancellor through the Deputy Vice-Chancellor (Academic). Records of actions and decisions kept on file.
Top Reclassification
VC094	Approves reclassification of SSG4 - SSG6 positions.	Vice-Chancellor	Records of actions and decisions kept on file.
VC095	Approves reclassification of SSG1 - SSG3 positions.	Human Resources Director	Human Resources Director reports annually to the Vice-Chancellor. Records of actions and decisions kept on file.
VC096	Approves reclassification of professional staff positions HEW level 1 - 10 ( B/3.4 ).	Human Resources Director	Records of actions and decisions kept on file.
Progression
VC097	Approves accelerated progression (through more than one salary increment) and normal incremental progression for directly reporting officers ( B/7.8 ).	Vice-Chancellor Deputy Vice-Chancellor (Academic) Executive deans of faculty/heads of division	Records of actions and decisions kept on file.
VC098	Approves accelerated progression for professional and academic staff (through more than one salary increment) ( B/7.8 ).	Heads of school / department / independent section	Records of actions and decisions kept on file. Heads of school / department / independent section report annually to Vice-Chancellor through relevant executive dean of faculty / head of division. Human Resources Director monitors instances of accelerated progression.
VC099	Approves normal incremental progression for professional and academic staff ( B/7.8 ).	Heads of school / department / independent section	Records of actions and decisions kept on file.
Reward and recognition
VC100	Approves Vice-Chancellor’s Awards for Excellence ( B/5.1 ).	Vice-Chancellor	Records of actions and decisions kept on file.
VC101	Approves Vice-Chancellor’s Performance Fund awards ( B/5.2 ).	Executive deans of faculty / heads of division	Executive deans / heads of division report to the Vice-Chancellor following each Performance Fund award cycle. Records of actions and decisions kept on file.
Top Salary, loadings and bonuses Note: “Salary movement” is covered in first entry under “progression” above
VC102	Approves overtime for eligible staff.	Heads of school/ department/ independent section	Records of actions and decisions kept on file.
Senior staff
C079	Approves performance pay bonuses for Vice-Chancellor and eligible senior staff (SSG6) ( B/9.3.8 ).	Chancellor's Committee	Decision recorded in Committee minutes.
C080	Approves performance bonus and other bonus payments for eligible senior staff ( B/9.3.7(d), B/9.3.8 ).	Vice-Chancellor	Records of actions and decisions kept on file (through Performance Pay Committee and/or Chancellor’s Committee).
C081	Approves management loading for SSG4 - SSG6 positions ( B/7.10 ).	Vice-Chancellor	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor.
C082	Approves management loading of more than 20% for SSG1 - SSG3 positions ( B/7.10 ).	Vice-Chancellor	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor.
C083	Approves management loading of up to and including 20% for SSG1- SSG3 positions ( B/7.10 ).	Executive deans of faculty / heads of division	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor and Deputy Vice-Chancellor (Academic).
Academic staff
C084	Approves management loading of more than 20% for academic positions with significant management responsibility ( B/7.10 ).	Vice-Chancellor	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor.
C085	Approves management loading of up to and including 20% for academic positions with significant management responsibility ( B/7.10 ).	Executive deans of faculty / heads of division	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor and Deputy Vice-Chancellor (Academic).
C086	Approves market loading of more than 20% for academic staff levels A - E ( B/7.10 ).	Deputy Vice-Chancellor (Academic)	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor and Deputy Vice-Chancellor (Academic).
C087	Approves market loading of up to and including 20% for academic staff levels A - E ( B/7.10 ).	Executive deans of faculty	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor and Deputy Vice-Chancellor (Academic).
Professional staff
C088	Approves market loading of more than 20% for professional staff ( B/7.10 ).	Vice-Chancellor	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor.
C089	Approves market loading of up to and including 20% for professional staff ( B/7.10 ).	Executive deans of faculty / heads of division	Records of actions and decisions kept on file. Human Resources Director monitors and reports as required to Vice-Chancellor.
Top Higher duties
VC103	Approves higher duties allowance for directly reporting officers.	Vice-Chancellor Deputy Vice-Chancellor (Academic)	Records of actions and decisions kept on file.
VC104	Approves higher duties allowance for executive deans.	Deputy Vice-Chancellor (Academic)	Records of actions and decisions kept on file.
VC105	Approves higher duties allowance for positions below executive dean of faculty / heads of division.	Executive deans of faculty / heads of division	Records of actions and decisions kept on file.
VC106	Approves higher duties allowance for positions below head of school / department / independent section.	Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file.
Leave
VC107	Approves period of paid leave for exceptional circumstances.	Vice-Chancellor	Records of actions and decisions kept on file.
VC108	Approves all leave for directly reporting officers.	Vice-Chancellor Deputy Vice-Chancellor (Academic) Executive deans of faculty / heads of division	Records of actions and decisions kept on file.
Academic staff
VC109	Approves for academic staff accrual of recreation leave up to maximum of 40 days ( B/6.2 ) accrual of excess long service leave leave without pay in excess of 12 months.	Executive deans / heads of division	Records of actions and decisions kept on file.
VC110	Approves for academic staff: Maternity and parental leave Defence reserve forces leave Personal leave Jury service Leave to study and sit examinations ( B/12.3 ) Long service leave Sick leave Workplace relations training leave leave without pay for periods of up to 12 months.	Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file.
VC111	Approves academic staff absences which involve greater than 10 working days during semester or greater than 15 working days outside of teaching sessions ( B/6.1 ).	Heads of school or equivalent	Records of actions and decisions kept on file.
Top Professional staff
VC112	Approves for professional staff: accrual of excess recreation leave credits accrual of excess long service leave leave without pay in excess of 12 months.	Executive deans of faculty / heads of division	Records of actions and decisions kept on file.
VC113	Approves for professional staff: Recreation leave Personal leave Sick leave Maternity and parental leave Defence reserve forces leave Jury service Long service leave Leave without pay for periods of up to 12 months Leave to study and sit examinations ( B/12.3 ) Workplace relations training leave.	Heads of school or equivalent / heads of department or independent section	Records of actions and decisions kept on file.
VC114	May be delegated by executive deans of faculty / heads of division the following leave authorities for professional staff only: Recreation leave Sick leave Personal leave Leave to study and sit for examinations Workplace relations training leave.	Faculty administration managers / executive officers or appropriate supervisor	Records of actions and decisions kept on file. The work area must retain a record of the delegation.
VC115	May be delegated by heads of school / department / independent section the following leave authorities for professional staff only: Recreation leave Sick leave Personal leave Leave to study and sit for examinations Workplace relations training leave.	School administration officers or appropriate supervisor	Records of actions and decisions kept on file. The work area must retain a record of the delegation.
Top Staff development
VC116	Approves professional development leave (PDL) for deputy vice-chancellors and heads of division.	Vice-Chancellor	Records of actions and decisions kept on file.
VC117	Approves professional development leave (PDL) for executive deans of faculty.	Deputy Vice-Chancellor (Academic)	Deputy Vice-Chancellor (Academic) reports to the Vice-Chancellor. Records of actions and decisions kept on file.
VC118	Approves professional development leave (PDL) for academic staff greater than 20 working days (PDL-Long) ( B/12.7.1 ).	Executive deans of faculty	Executive deans of faculty report annually to Deputy Vice-Chancellor (Academic) on PDL for academic staff. Records of actions and decisions kept on file.
VC119	Approves professional development leave (PDL) for academic staff up to and including 20 working days (PDL-Short) which involves overseas travel ( B/12.7.1 ).	Executive deans of faculty	Executive deans of faculty report annually to Deputy Vice-Chancellor (Academic) on PDL for academic staff. Records of actions and decisions kept on file.
VC120	Approves professional development leave (PDL) for academic staff up to and including 20 working days (PDL-Short) not involving overseas travel ( B/12.7.1 ).	Heads of school or equivalent	Records of actions and decisions kept on file.
VC121	Approves professional development programs (PDP) for professional staff on recommendation of Professional Development Program Committee ( B/12.14 ).