QUEENSLAND UNIVERSITY OF TECHNOLOGY
made pursuant to Queensland University of Technology's
In these rules -
" assessment " means work (for example, an examination, assignment, practical, performance) which a student is required to complete for any one or more of the following purposes -
" award course " means a program of study leading to the award of a degree, diploma or certificate accredited by QUT.
" cancellation of enrolment " means that a student has discontinued an award course or a program of non-award studies.
" course coordinator " includes a staff member performing the functions of course coordinator specified by the director, QUT international college.
" course requirements " means the specific requirements for completing an award course approved by university academic board and includes the following -
" dean " means the executive dean of the faculty having responsibility for a unit or an award course and includes the director, QUT international college, in the case of a program of non-award studies for which the director is responsible.
" faculty academic board " means the body established by university academic board to manage academic policy and practices within the faculty or QUT Carseldine.
" international student " has the same meaning as " overseas student " in the Higher Education Support Act 2003 (Cwth) .
" non-award studies " means a unit or group of units which a student undertakes at the university other than as part of an award course of QUT.
" QUT " means the Queensland University of Technology.
" registrar " means the university's chief administrative officer.
" unit coordinator " includes a staff member performing the functions of unit coordinator specified by the director, QUT international college.
" university academic board " means the body established by council to provide leadership on academic policy and practices of QUT.
(1) In these rules, " teaching period " means a designated period of weeks in which the program of study and instruction for a unit or an award course is undertaken.
(2) The vice-chancellor approves the academic calendar for each year.
(3) The registrar -
(a) designates the teaching periods in which programs of study or instruction may be offered; and
(1) A student's attendance type is normally designated as full-time if the enrolment program for the teaching period is -
(2) If a student's enrolment program load is less than the amount specified in rule 2(1), the student's attendance type is normally designated as part-time.
(3) Addition or withdrawal of units in accordance with division 2 of part 3 of these rules may be deemed by the registrar to change a student's attendance type.
(4) For the purposes of these rules and for course requirements, a student's attendance mode is designated as -
(1) It is the student's responsibility to do all acts associated with admission, enrolment and academic progression in compliance with these rules, including, but not limited to -
(2) In the case of international students, the student must also comply with any requirements for enrolment or study at the university specified in the Education Services for Overseas Students Act 2000 (Cwth) , including, but not limited to -
(1) A person must apply for admission to the university before first enrolling in an award course or non-award studies.
(2) Except where specified by the registrar, a person must apply for admission before each teaching period in which they propose to enrol in non-award studies.
(3) A person who seeks to re-enrol in an award course must apply for re-admission
(4) The registrar must prescribe the dates for and the manner of applying for admission to the university.
(1) University academic board may specify general requirements to be met by a person applying for admission to the university.
(2) The faculty academic board having responsibility for an award course must specify minimum course entry requirements and may specify different requirements for different major areas of study within an award course.
(3) The registrar determines the maximum number of persons to be offered admission to the university.
(1) The registrar makes offers of admission.
(2) An offer of admission may be conditional upon the person providing documents or fulfilling other requirements specified in the offer.
(3) The registrar may withdraw an offer of admission and reject enrolment where -
(1) The registrar -
(2) The registrar must prescribe the manner of submitting the enrolment program, and the information to be included with the enrolment program.
(3) For each teaching period, the registrar must -
(1) Subject to rule 8(2), enrolment in any teaching period means that the student has submitted an enrolment program for study, instruction or research at the university in that teaching period.
(2) A student is validly enrolled upon -
(3) The registrar may reject a student's enrolment where the student has not met all of the requirements of rule 8(2).
(1) A student's enrolment program must comply with the general requirements specified in this division.
(2) In the case of a student enrolled in an award course, the student's enrolment program must also comply with the course requirements.
Subject to the requirements of this division, a student may add a unit to their enrolment program in a teaching period if -
(1) Subject to the requirements of this division, a student may withdraw from enrolment in a unit -
(2) Despite rule 11(1)(b), the registrar may permit withdrawal without academic penalty if, following advice from the dean, the registrar is satisfied that the student has demonstrated that exceptional circumstances for withdrawal from the unit exist.
(3) In this section, " academic penalty " means that the unit in question is awarded a failing grade.
(1) Course requirements may specify any of the following conditions for enrolment in a specified unit -
(2) A unit coordinator may permit a student to enrol in a specified unit without having satisfied the condition listed in rules 12(1)(a) or 12(1)(b) if the unit coordinator is satisfied that the student has demonstrated sufficient knowledge to undertake the unit.
(3) In this section, an " incompatible unit " means a unit in which the subject matter or the body of learning is substantially similar to that included in the specified unit.
Course requirements may specify either or both of the following -
University academic board must specify time limits for completion of an award course, and may impose different time limits for different categories of courses.
The registrar may not accept a student's enrolment program in any of the following circumstances -
The registrar may amend an enrolment program, after consultation with the course coordinator, if any of the following conditions exist -
(1) University academic board may specify the amount and type of credit for previous studies which may be granted in award courses, and may specify different amounts of credit for different categories of award courses or students.
(2) The registrar must specify the procedures to be followed, and the documentation to be supplied, by students applying for credit.
(3) The course coordinator must determine the amount and type of credit to be granted in accordance with university academic board determinations.
(1) University academic board may specify the circumstances in which a student may take leave of absence from an award course.
(2) A student must apply to the registrar for leave of absence from the award course.
(3) The registrar determines the student's application for leave of absence.
(1) A student must notify the registrar if they wish to cancel their enrolment in an award course or non-award studies.
(2) A student who cancels their enrolment is deemed to have withdrawn from enrolment in all units in their enrolment program in accordance with rule 11 .
In this part–
" HES Act " means the Higher Education Support Act 2003 (Cwth) as amended from time to time.
" student contribution amount " means a fee being the contribution for the teaching period in question determined by the university in accordance with the HES Act.
(1) Except as specified under the HES Act, the university may impose student contribution amounts and fees for enrolment and study at the university, or for services and facilities associated with enrolment and study, and may impose different student contribution amounts and fees for different categories of students.
(2) The officer or body listed in schedule 2 sets the student contribution amounts and fees.
(3) For each teaching period, the registrar must prescribe the dates for payment of student contribution amounts and fees.
(4) A student must pay the student contribution amounts and fees specified in these rules by the prescribed dates.
(5) A student is not validly enrolled 2 unless all student contribution amounts and fees specified in these rules have been paid, including any additional student contribution amount or other fee required to be paid as a result of addition of a unit to a student's enrolment program in accordance with rule 10 .
22. (Repealed - 19.04.06)
(1) Except as specified in the HES Act, a student who enrols in any teaching period in a unit or units for an award course is liable for a student contribution amount.
(2) A student who is liable for a student contribution amount must submit a Commonwealth assistance form specifying the method for payment of the contribution in any of the following circumstances–
(3) For each teaching period, the registrar must prescribe the date for submission of the Commonwealth assistance form.
(4) Except as specified in the HES Act, a student may discharge a liability for a student contribution amount by–
(1) This rule applies to students who are not liable to pay a student contribution amount for a teaching period or a unit.
(2) A student (other than an international student or a student deemed by the registrar to be liable to pay a student contribution amount) who enrols in a unit or units for an award course must pay the tuition fee specified in schedule 2 .
(3) A visiting student (other than a visiting international student) who enrols in a unit or units must pay the tuition fee specified in schedule 2.
(4) An international student must pay to the university, for each teaching period, the international student tuition fee specified in the offer of admission.
(5) Where the HES Act specifies, a student who is normally liable to pay a student contribution amount may be required to pay the tuition fee specified in schedule 2 for enrolment in a particular teaching period or unit.
(6) For this rule–
a "visiting student" means a student who enrols in non-award studies, but does not include a cross-institutional Commonwealth supported student who enrols in a unit or units at QUT to obtain credit towards an award course at another Australian university.
" Commonwealth supported student " means a student who is liable to pay a student contribution amount for a unit or units for an award course in accordance with the HES Act.
A student must pay the student services and amenities fee specified in schedule 2schedule 2 .
(2) If the fee has not been paid, the student's action or request for the service has no effect.
(1) The university may retain a proportion of student contribution amounts or fees paid by a student as a charge for cancellation of enrolment, and may impose different cancellation fees for different categories of students.
(2) Schedule 2 specifies the amount which will be retained by the university where a student cancels their enrolment in a unit or units.
(3) A student who withdraws from enrolment in a unit or units must apply by the date specified by the registrar for a refund of student contribution amounts or fees paid to the university.
(1) The vice-chancellor must specify the circumstances in which students may be granted exemption from payment of fees.
(2) The registrar determines whether a student may be granted exemption from payment, either in whole or in part.
(3) The registrar may permit a student to defer payment of fees for a specified time during a teaching period.
Except where action is taken by the registrar under rule 26A, the registrar may do either or both of the following if a student does not pay by the specified date the full amount of fees required by the university under this part–
A student who is enrolled in a unit must receive notification of assessment requirements in the manner and by the time prescribed by university academic board.
29. (Repealed - 31.08.10) (see E/2.1)
(1) A student must be available to undertake an examination -
(2) The registrar publishes an examination timetable for each central examination period.
(3) In this rule, " central examination period " means a period of at least 2 weeks at the end of each semester or other teaching period designated for conducting examinations.
A student who holds religious convictions which preclude attendance at an examination at the time specified in the published examination timetable, may apply in the manner prescribed by the registrar for an alternative examination sitting.
University academic board must specify procedures for examinations, including -
(1) A student who, due to exceptional circumstances beyond the student's control, is unable to attend an examination at the prescribed time may apply in the manner prescribed by the registrar for a deferred examination.
(2) The dean determines the outcome of an application for a deferred examination.
University academic board must specify the grading scale to be used in allocating a record of achievement for studies at the university.
(1) The dean approves a student's final grade for a unit.
(2) A student will be notified of their grades in the manner determined by the registrar.
(1) A student who believes that their performance in completing an assessment item has been adversely affected by exceptional circumstances may apply for special consideration in the manner prescribed by the registrar.
(2) The dean determines the application for special consideration.
Supplementary assessment may be granted to a student only in the circumstances prescribed by university academic board.
(1) In this part, a “program of study” means an award course or a structured program of non-award studies.
(2) A student undertaking a program of study must maintain a satisfactory level of academic performance in accordance with this part.
(3) University academic board determines the standards for satisfactory academic performance and must specify the following matters–
(1) The registrar determines the students to be placed on probationary enrolment at the end of each semester, or at six monthly intervals in the case of other teaching periods.
(2) The registrar must notify a student in writing of the decision to place the student on probationary enrolment.
(1) A student is placed on probationary enrolment for a period of six months.
(2) While on probationary enrolment, a student must -
(3) If a student on probationary enrolment cancels their enrolment in the program of study but is subsequently re-admitted by the registrar to the same program of study in accordance with part 2 of these rules, the registrar, upon re-admission -
(1) At the end of each semester, or at six monthly intervals in the case of other teaching periods, the faculty academic board responsible for the program of study may exclude an eligible student from enrolment in that program.
(2) The registrar may –
(3) The registrar must notify a student in writing of the decision to exclude the student from enrolment.
(2) A student who is excluded from a program of study is not permitted to enrol in any units forming part of that program.
(1) An excluded student may re-enrol in a unit or units as part of the program of study if -
(2) Where a student re-enrols in the program of study in accordance with rule 43(1), the registrar must place the student on probationary enrolment for a period of one semester or for teaching periods equivalent in duration to one semester.
(1) This rule applies if, at the time that a student’s grade in a unit was determined, the grading scale approved by university academic board under rule 34 and then in effect, included a low passing grade.
(2) For the purposes of determining a student’s eligibility to graduate from an award course, a faculty academic board may designate the maximum number of units for which the student can be awarded a low passing grade.
(1) Subject to rule 44, a student is eligible to graduate from an award course upon completion of all course requirements.
(2) Faculty academic board determines whether a student has completed all course requirements.
(3) University academic board confers the award on a student who is eligible to graduate.
(1) University academic board must prescribe procedures for dealing with applications for review of grades and academic rulings.
(2) A student may apply for a review of -
(1) A person who has been refused admission to the university may appeal to university academic board.
(2) A student may appeal to university academic board if -
Pending the outcome of a review or appeal, the registrar may permit a student to attend classes or undertake examinations.
(1) For students undertaking the doctor of philosophy degree, university academic board must specify general requirements for -
(2) For students undertaking another research higher degree, faculty academic board must specify course requirements.
50. Delegation of powers and functions 3
(1) Where these rules specify that a particular person or body exercises a power or function, that person or body may delegate the power or function to another person or body.
(2) Despite rule 50(1), a course coordinator or a unit coordinator may not delegate a function or power to another person.