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made pursuant to Queensland University of Technology's

Queensland University of Technology (Awards and Courses of Study) Statute 2010 and

Statute No. 3 (Fees) 2003

Contents

Part 1 - Preliminary

Division 1 - Interpretation

1. Definitions
2. 1A.  Academic calendar and teaching periods
2. Attendance type and mode
   
   

Division 2 - Students' responsibilities under these rules

3. Student responsibility for compliance with these rules and other requirements

Part 2 - Admission

4. Application for admission
5. Criteria for admission
6. Offer of admission

Part 3 - Enrolment

Division 1 - General requirements for enrolment

7. Enrolment procedures
8. Valid enrolment
   
   

Division 2 - Enrolment programs

9. Requirements for enrolment programs
10. Addition of a unit to enrolment program
11. Withdrawal from a unit
12. Relationship between units of study
13. Maximum and minimum enrolment program load
14. Time limits for completion of an award course
15. Acceptance of enrolment program
16. Amendment of enrolment program

Division 3 - Credit

17. Credit for previous studies
    
    

Division 4 - Discontinuation or interruption of enrolment

18. Leave of absence
19. Cancellation of enrolment

Part 4 - Fees and charges

20. Definitions for this part
21. Imposition of fees
22. (Repealed 19.04.06)
23. Liability for a student contribution amount
24. Tuition fee
25. 24A.  Student services and amenities fee
25. Incidental fees
26. Cancellation fees and refunds
27. 26A.  Exemption or deferment of payment of fees
27. Consequences of non-payment of fees and charges

Part 5 - Assessment

Division 1 - General requirements for assessment

28. Notice of assessment requirements
29. (Repealed 31.08.10) (see E/2.1)

Division 2 - Examinations

30. Availability for examinations
31. Alternative examination sittings
32. Conduct during examinations
33. Deferred examinations

Division 3 - Final grades

34. Grading scale
35. Allocation and notification of grades
36. Special consideration
37. Supplementary assessment

Part 6 - Unsatisfactory academic performance

38. Requirement to perform satisfactorily in studies
39. Probationary enrolment
40. Conditions of probationary enrolment
41. Exclusion from enrolment in an award course
42. Consequences of exclusion
43. Enrolment following exclusion

Part 7 - Eligibility to graduate

44. Minimum passing grades for graduation
45. Eligibility to graduate from an award course

Part 8 - Review and appeals

46. Review of grades and academic rulings
47. Appeal to university academic board
48. Status pending outcome of review or appeal

Part 9 - Miscellaneous

49. Research higher degree students
50. Delegation of powers and functions

Schedule 1 - Unit addition and withdrawal

Schedule 2 - Fees and charges

PART 1 - PRELIMINARY

Division 1 - Interpretation

1. Definitions

In these rules -

" assessment " means work (for example, an examination, assignment, practical, performance) which a student is required to complete for any one or more of the following purposes -

(a) the fulfilment of an educational purpose (for example, to motivate learning, to provide feedback);
(b) to provide a basis for a record of achievement or certification of competency;
(c) to permit grading.

" award course " means a program of study leading to the award of a degree, diploma or certificate accredited by QUT.

" cancellation of enrolment " means that a student has discontinued an award course or a program of non-award studies.

" course coordinator " includes a staff member performing the functions of course coordinator specified by the director, QUT international college.

" course requirements " means the specific requirements for completing an award course approved by university academic board and includes the following -

(a) the course structure;
(b) any conditions for enrolment in or for completion of particular units required for the course;
(c) any conditions for academic progression through the course;
(d) any requirements for attendance type or mode of study.

" dean " means the executive dean of the faculty having responsibility for a unit or an award course and includes the director, QUT international college, in the case of a program of non-award studies for which the director is responsible.

" faculty academic board " means the body established by university academic board to manage academic policy and practices within the faculty or QUT Carseldine.

" international student " has the same meaning as " overseas student " in the Higher Education Support Act 2003 (Cwth) .

" non-award studies " means a unit or group of units which a student undertakes at the university other than as part of an award course of QUT.

" QUT " means the Queensland University of Technology.

" registrar " means the university's chief administrative officer.

" unit coordinator " includes a staff member performing the functions of unit coordinator specified by the director, QUT international college.

" university academic board " means the body established by council to provide leadership on academic policy and practices of QUT.

1A. Academic calendar and teaching periods

(1) In these rules, " teaching period " means a designated period of weeks in which the program of study and instruction for a unit or an award course is undertaken.

(2) The vice-chancellor approves the academic calendar for each year.

(3) The registrar -

(a) designates the teaching periods in which programs of study or instruction may be offered; and
(b) sets the dates for teaching periods within the academic calendar; and
(c) designates unit addition and withdrawal periods in Schedule 1; and
(d) sets the dates for unit addition and withdrawal in accordance with Schedule 1.

2. Attendance type and mode

(1) A student's attendance type is normally designated as full-time if the enrolment program for the teaching period is -

(a) in the case of a student enrolled in an award course, at least 75 per cent of the number of credit points for a standard enrolment program load for full-time enrolment in that course in a teaching period; or
(b) in the case of a student undertaking non-award studies, at least 75 per cent of the number of credit points for a standard enrolment program load designated by the registrar for that purpose.

(2) If a student's enrolment program load is less than the amount specified in rule 2(1), the student's attendance type is normally designated as part-time.

(3) Addition or withdrawal of units in accordance with division 2 of part 3 of these rules may be deemed by the registrar to change a student's attendance type.

(4) For the purposes of these rules and for course requirements, a student's attendance mode is designated as -

(a) internal, where instruction or supervision in all units in which the student is enrolled in a teaching period is delivered by attendance at a place designated by the registrar as a campus of the university; or
(b) external, where instruction or supervision in all units in which the student is enrolled in a teaching period is delivered other than by attendance at a campus of the university (for example, by posting instructional materials to the student); or
(c) multi-modal, where instruction in some, but not all units, is in internal mode.

Division 2 - Students' responsibilities under these rules

3. Student responsibility for compliance with these rules and other requirements

(1) It is the student's responsibility to do all acts associated with admission, enrolment and academic progression in compliance with these rules, including, but not limited to -

(a) providing information to the university under rule 7(2) , including statistical information and a mailing address; and
(b) re-enrolling at the university each year; and
(c) submitting an appropriate enrolment program and rectifying any known discrepancies with the enrolment program.

(2) In the case of international students, the student must also comply with any requirements for enrolment or study at the university specified in the Education Services for Overseas Students Act 2000 (Cwth) , including, but not limited to -

(a) any requirements relating to attendance type or mode; and
(b) any conditions for enrolment programs and progress through an award course; and
(c) any conditions relating to leave of absence.

PART 2 - ADMISSION

4. Application for admission

(1) A person must apply for admission to the university before first enrolling in an award course or non-award studies.

(2) Except where specified by the registrar, a person must apply for admission before each teaching period in which they propose to enrol in non-award studies.

(3) A person who seeks to re-enrol in an award course must apply for re-admission

following -

(a) cancellation of enrolment in an award course or program of non-award studies; or
(b) an unapproved period of absence; or
(c) a period of exclusion from an award course imposed under part 6 of these rules.

(4) The registrar must prescribe the dates for and the manner of applying for admission to the university.

5. Criteria for admission

(1) University academic board may specify general requirements to be met by a person applying for admission to the university.

(2) The faculty academic board having responsibility for an award course must specify minimum course entry requirements and may specify different requirements for different major areas of study within an award course.

(3) The registrar determines the maximum number of persons to be offered admission to the university.

6. Offer of admission

(1) The registrar makes offers of admission.

(2) An offer of admission may be conditional upon the person providing documents or fulfilling other requirements specified in the offer.

(3) The registrar may withdraw an offer of admission and reject enrolment where -

(a) the person fails to provide documents or to fulfil other requirements specified in the offer of admission; or
(b) the offer of admission has been made as a result of the provision of incomplete or inaccurate information by the person or a certifying authority; or
(c) the person fails to submit an enrolment program in accordance with the offer of admission by the specified date.

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PART 3 - ENROLMENT

Division 1 - General requirements for enrolment

7. Enrolment procedures

(1) The registrar -

(a) must prescribe closing dates for submission of an enrolment program for each teaching period; and
(b) may prescribe different closing dates for different categories of students.

(2) The registrar must prescribe the manner of submitting the enrolment program, and the information to be included with the enrolment program.

(3) For each teaching period, the registrar must -

(a) publish the closing dates for addition or withdrawal of units in accordance with schedule 1 ; and
(b) specify the manner of submitting changes to the enrolment program.

8. Valid enrolment

(1) Subject to rule 8(2), enrolment in any teaching period means that the student has submitted an enrolment program for study, instruction or research at the university in that teaching period.

(2) A student is validly enrolled upon -

(a) submission of an enrolment program for the teaching period by the specified date or such later time as permitted by the registrar; and
(b) acceptance of the enrolment program by the registrar ¹ ; and
(c) payment of fees and charges required under these rules by the specified date or such later time as permitted by the registrar; and
(d) fulfilment of any other requirements specified in these rules.

(3) The registrar may reject a student's enrolment where the student has not met all of the requirements of rule 8(2).

Division 2 - Enrolment programs

9. Requirements for enrolment programs

(1) A student's enrolment program must comply with the general requirements specified in this division.

(2) In the case of a student enrolled in an award course, the student's enrolment program must also comply with the course requirements.

10. Addition of a unit to enrolment program

Subject to the requirements of this division, a student may add a unit to their enrolment program in a teaching period if -

(a) the unit is added by the addition date published in accordance with schedule 1 ; or
(b) where the student proposes to add the unit after the addition date published in accordance with schedule 1 -

(i) the student pays the administrative charge specified in schedule 2 ; and
(ii) the unit coordinator agrees to the addition of the unit; and
(iii) the registrar is satisfied that the student has demonstrated that exceptional circumstances for addition of the unit exist.

11. Withdrawal from a unit

(1) Subject to the requirements of this division, a student may withdraw from enrolment in a unit -

(a) by the withdrawal date published by the registrar in accordance with schedule 1 - without academic penalty; or
(b) after the withdrawal date published by the registrar in accordance with schedule 1 - with academic penalty.

(2) Despite rule 11(1)(b), the registrar may permit withdrawal without academic penalty if, following advice from the dean, the registrar is satisfied that the student has demonstrated that exceptional circumstances for withdrawal from the unit exist.

(3) In this section, " academic penalty " means that the unit in question is awarded a failing grade.

12. Relationship between units of study

(1) Course requirements may specify any of the following conditions for enrolment in a specified unit -

(a) a student must have achieved a passing grade in a prerequisite unit before enrolment in the specified unit;
(b) a student may enrol in the specified unit only if -

(i) the student also enrols in a corequisite unit at the same time; or
(ii) the student has previously achieved a passing grade in the corequisite unit;

(c) a student must not enrol in the specified unit if the student has achieved a passing grade in an incompatible unit.

(2) A unit coordinator may permit a student to enrol in a specified unit without having satisfied the condition listed in rules 12(1)(a) or 12(1)(b) if the unit coordinator is satisfied that the student has demonstrated sufficient knowledge to undertake the unit.

(3) In this section, an " incompatible unit " means a unit in which the subject matter or the body of learning is substantially similar to that included in the specified unit.

13. Maximum and minimum enrolment program load

Course requirements may specify either or both of the following -

(a) the maximum number of credit points for full-time enrolment;
(b) the minimum number of credit points for part-time enrolment.

14. Time limits for completion of an award course

University academic board must specify time limits for completion of an award course, and may impose different time limits for different categories of courses.

15. Acceptance of enrolment program

The registrar may not accept a student's enrolment program in any of the following circumstances -

(a) the student has not enrolled in accordance with their offer of admission, including, where specified, major area of study, attendance type, attendance mode and location of study;
(b) if the student is enrolled in an award course, the student has not submitted an enrolment program which is consistent with course requirements;
(c) except where permitted by the course or unit coordinator, as the case may be, the student has not complied with the requirements of division 2 of part 3 of these rules;
(d) if the student is enrolled in an award course, the student has not met the requirements of part 6 of these rules;
(e) the student is subject to a penalty imposed under QUT Student Code of Conduct (E/2.1) which prohibits their enrolment in the current teaching period;
(f) the student is in breach of any other statute or rule of the university which specifies rejection or suspension of enrolment as a penalty.

16. Amendment of enrolment program

The registrar may amend an enrolment program, after consultation with the course coordinator, if any of the following conditions exist -

(a) the student has not complied with the requirements of rule 13;
(b) the student has not complied with other course requirements;
(c) the student cannot attend classes or meet other unit requirements due to timetable incompatibility;
(d) the student has not complied with any conditions of probationary enrolment imposed under part 6 of these rules.

Division 3 - Credit

17. Credit for previous studies

(1) University academic board may specify the amount and type of credit for previous studies which may be granted in award courses, and may specify different amounts of credit for different categories of award courses or students.

(2) The registrar must specify the procedures to be followed, and the documentation to be supplied, by students applying for credit.

(3) The course coordinator must determine the amount and type of credit to be granted in accordance with university academic board determinations.

Division 4 - Discontinuation or interruption of enrolment

18. Leave of absence

(1) University academic board may specify the circumstances in which a student may take leave of absence from an award course.

(2) A student must apply to the registrar for leave of absence from the award course.

(3) The registrar determines the student's application for leave of absence.

19. Cancellation of enrolment

(1) A student must notify the registrar if they wish to cancel their enrolment in an award course or non-award studies.

(2) A student who cancels their enrolment is deemed to have withdrawn from enrolment in all units in their enrolment program in accordance with rule 11 .

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PART 4 - FEES

20. Definitions for this part

In this part–

" HES Act " means the Higher Education Support Act 2003 (Cwth) as amended from time to time.

" student contribution amount " means a fee being the contribution for the teaching period in question determined by the university in accordance with the HES Act.

21. Imposition of fees

(1) Except as specified under the HES Act, the university may impose student contribution amounts and fees for enrolment and study at the university, or for services and facilities associated with enrolment and study, and may impose different student contribution amounts and fees for different categories of students.

(2) The officer or body listed in schedule 2 sets the student contribution amounts and fees.

(3) For each teaching period, the registrar must prescribe the dates for payment of student contribution amounts and fees.

(4) A student must pay the student contribution amounts and fees specified in these rules by the prescribed dates.

(5) A student is not validly enrolled ² unless all student contribution amounts and fees specified in these rules have been paid, including any additional student contribution amount or other fee required to be paid as a result of addition of a unit to a student's enrolment program in accordance with rule 10 .

22. (Repealed - 19.04.06)

23. Liability for a student contribution amount

(1) Except as specified in the HES Act, a student who enrols in any teaching period in a unit or units for an award course is liable for a student contribution amount.

(2) A student who is liable for a student contribution amount must submit a Commonwealth assistance form specifying the method for payment of the contribution in any of the following circumstances–

(a) when the student first enrols at the university;
(b) when the student changes to another award course;
(c) if the student elects to pay the contribution by another method.

(3) For each teaching period, the registrar must prescribe the date for submission of the Commonwealth assistance form.

(4) Except as specified in the HES Act, a student may discharge a liability for a student contribution amount by–

(a) paying the required amount directly to the university by the date specified by the registrar; or
(b) supplying a tax file number to the university; or
(c) a combination of (a) and (b).

24. Tuition fee

(1) This rule applies to students who are not liable to pay a student contribution amount for a teaching period or a unit.

(2) A student (other than an international student or a student deemed by the registrar to be liable to pay a student contribution amount) who enrols in a unit or units for an award course must pay the tuition fee specified in schedule 2 .

(3) A visiting student (other than a visiting international student) who enrols in a unit or units must pay the tuition fee specified in schedule 2.

(4) An international student must pay to the university, for each teaching period, the international student tuition fee specified in the offer of admission.

(5) Where the HES Act specifies, a student who is normally liable to pay a student contribution amount may be required to pay the tuition fee specified in schedule 2 for enrolment in a particular teaching period or unit.

(6) For this rule–

a "visiting student" means a student who enrols in non-award studies, but does not include a cross-institutional Commonwealth supported student who enrols in a unit or units at QUT to obtain credit towards an award course at another Australian university.

" Commonwealth supported student " means a student who is liable to pay a student contribution amount for a unit or units for an award course in accordance with the HES Act.

24A. Student services and amenities fee

A student must pay the student services and amenities fee specified in schedule 2

25. Incidental fees

(2) If the fee has not been paid, the student's action or request for the service has no effect.

26. Cancellation fee and refunds

(1) The university may retain a proportion of student contribution amounts or fees paid by a student as a charge for cancellation of enrolment, and may impose different cancellation fees for different categories of students.

(2) Schedule 2 specifies the amount which will be retained by the university where a student cancels their enrolment in a unit or units.

(3) A student who withdraws from enrolment in a unit or units must apply by the date specified by the registrar for a refund of student contribution amounts or fees paid to the university.

26A. Exemption or deferment of payment of fees

(1) The vice-chancellor must specify the circumstances in which students may be granted exemption from payment of fees.

(2) The registrar determines whether a student may be granted exemption from payment, either in whole or in part.

(3) The registrar may permit a student to defer payment of fees for a specified time during a teaching period.

27. Consequences of non-payment of fees and charges

Except where action is taken by the registrar under rule 26A, the registrar may do either or both of the following if a student does not pay by the specified date the full amount of fees required by the university under this part–

(a) reject the student's enrolment in accordance with rule 8 ;
(b) require the student to pay an incidental fee specified in schedule 2 .

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PART 5 - ASSESSMENT

Division 1 - General requirements for assessment

28. Notice of assessment requirements

A student who is enrolled in a unit must receive notification of assessment requirements in the manner and by the time prescribed by university academic board.

29. (Repealed - 31.08.10) (see E/2.1)

Division 2 - Examinations

30. Availability for examinations

(1) A student must be available to undertake an examination -

(a) at the time and place specified for the examination in the central examination period; and
(b) at any other time specified for an examination in the notification of assessment requirements.

(2) The registrar publishes an examination timetable for each central examination period.

(3) In this rule, " central examination period " means a period of at least 2 weeks at the end of each semester or other teaching period designated for conducting examinations.

31. Alternative examination sittings

A student who holds religious convictions which preclude attendance at an examination at the time specified in the published examination timetable, may apply in the manner prescribed by the registrar for an alternative examination sitting.

32. Conduct during examinations

University academic board must specify procedures for examinations, including -

(a) requirements for a student entering or leaving the examination room; and
(b) requirements for a student's conduct during the examination.

33. Deferred examinations

(1) A student who, due to exceptional circumstances beyond the student's control, is unable to attend an examination at the prescribed time may apply in the manner prescribed by the registrar for a deferred examination.

(2) The dean determines the outcome of an application for a deferred examination.

Division 3 - Final grades

34. Grading scale

University academic board must specify the grading scale to be used in allocating a record of achievement for studies at the university.

35. Allocation and notification of grades

(1) The dean approves a student's final grade for a unit.

(2) A student will be notified of their grades in the manner determined by the registrar.

36. Special consideration

(1) A student who believes that their performance in completing an assessment item has been adversely affected by exceptional circumstances may apply for special consideration in the manner prescribed by the registrar.

(2) The dean determines the application for special consideration. 

37. Supplementary assessment

Supplementary assessment may be granted to a student only in the circumstances prescribed by university academic board.

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PART 6 - UNSATISFACTORY ACADEMIC PERFORMANCE

38. Requirement to perform satisfactorily in studies

(1) In this part, a “program of study” means an award course or a structured program of non-award studies.

(2) A student undertaking a program of study must maintain a satisfactory level of academic performance in accordance with this part.

(3) University academic board determines the standards for satisfactory academic performance and must specify the following matters–

(a) the circumstances in which a student may be placed on probationary enrolment;
(b) the circumstances in which a student is an eligible student for the purposes of rule 41;
(c) the circumstances in which an eligible student may be excluded from enrolment in other award courses or programs at the university. 

39. Probationary enrolment

(1) The registrar determines the students to be placed on probationary enrolment at the end of each semester, or at six monthly intervals in the case of other teaching periods.

(2) The registrar must notify a student in writing of the decision to place the student on probationary enrolment.

40. Conditions of probationary enrolment

(1) A student is placed on probationary enrolment for a period of six months.

(2) While on probationary enrolment, a student must -

(a) consult the course coordinator about their enrolment program; and
(b) if the course coordinator specifies an enrolment program, submit the enrolment program as specified.

(3) If a student on probationary enrolment cancels their enrolment in the program of study but is subsequently re-admitted by the registrar to the same program of study in accordance with part 2 of these rules, the registrar, upon re-admission -

(a) must place the student on probationary enrolment for the first teaching period of enrolment; and
(b) may require the student to submit an enrolment program specified by the course coordinator.

41. Exclusion from enrolment in an award course

(1) At the end of each semester, or at six monthly intervals in the case of other teaching periods, the faculty academic board responsible for the program of study may exclude an eligible student from enrolment in that program.

(2) The registrar may –

(a) exclude an eligible student from enrolment in other award courses or programs of study, provided that the circumstances specified by university academic board under rule 38(3)(c) apply; or
(b) if the faculty academic board does not exclude an eligible student, place the eligible student on probationary enrolment in accordance with rule 39.

(3) The registrar must notify a student in writing of the decision to exclude the student from enrolment.

42. Consequences of exclusion

(1) If exclusion is imposed on a student under rule 41 , the student is excluded from a program of study indefinitely, unless permitted to re-enrol in accordance with rule 43 .

(2) A student who is excluded from a program of study is not permitted to enrol in any units forming part of that program.

43. Enrolment following exclusion

(1) An excluded student may re-enrol in a unit or units as part of the program of study if -

(a) the student successfully appeals against exclusion; or
(b) the student, following exclusion for at least 12 months, is re-admitted to the program of study by the registrar.

(2) Where a student re-enrols in the program of study in accordance with rule 43(1), the registrar must place the student on probationary enrolment for a period of one semester or for teaching periods equivalent in duration to one semester.

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PART 7 - ELIGIBILITY TO GRADUATE

44. Minimum passing grades for graduation

(1) This rule applies if, at the time that a student’s grade in a unit was determined, the grading scale approved by university academic board under rule 34 and then in effect, included a low passing grade. 

(2) For the purposes of determining a student’s eligibility to graduate from an award course, a faculty academic board may designate the maximum number of units for which the student can be awarded a low passing grade. 

45. Eligibility to graduate from an award course

(1) Subject to rule 44, a student is eligible to graduate from an award course upon completion of all course requirements.

(2) Faculty academic board determines whether a student has completed all course requirements.

(3) University academic board confers the award on a student who is eligible to graduate.

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PART 8 - REVIEW AND APPEALS

46. Review of grades and academic rulings

(1) University academic board must prescribe procedures for dealing with applications for review of grades and academic rulings.

(2) A student may apply for a review of -

(a) their grade for a unit; or
(b) other academic rulings made under these rules.

47. Appeal to university academic board

(1) A person who has been refused admission to the university may appeal to university academic board.

(2) A student may appeal to university academic board if -

(a) the student has been excluded from an award course under rule 41 ; or
(b) the student has been penalised by the dean or the registrar under the QUT Student Code of Conduct (E/2.1) .

48. Status pending outcome of review or appeal

Pending the outcome of a review or appeal, the registrar may permit a student to attend classes or undertake examinations.

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PART 9 - MISCELLANEOUS

49. Research higher degree students

(1) For students undertaking the doctor of philosophy degree, university academic board must specify general requirements for -

(a) admission as a candidate for the degree; and
(b) enrolment and progression as a candidate; and
(c) submission and examination of the thesis.

(2) For students undertaking another research higher degree, faculty academic board must specify course requirements.

50. Delegation of powers and functions ³

(1) Where these rules specify that a particular person or body exercises a power or function, that person or body may delegate the power or function to another person or body.

(2) Despite rule 50(1), a course coordinator or a unit coordinator may not delegate a function or power to another person.

End Notes

¹ See rule 15 .

² See rule 8 .

³ See section 27A of the Acts Interpretation Act 1954 .

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Modification History