Manual of Policies and Procedures

A/9.5 Radiation protection

Contact Officer

Senior Radiation Protection Advisor

Approval Date

10/06/2015

Approval Authority

Vice-President (Administration) and University Registrar

Date of Next Review

01/06/2018

9.5.1 Purpose
9.5.2 Application
9.5.3 Roles and responsibilities
9.5.4 Radiation licensing and permit requirements
9.5.5 As Low As Resasonably Achievable
9.5.6 Radiation risk assessment
9.5.7 Monitoring and management
9.5.8 Reporting of incidents
9.5.9 Definitions
9.5.10 Delegations
Related Documents
Modification History

9.5.1 Purpose

All University community members have a general duty of care established by the Radiation Safety Act 1999 (Qld) to minimise unnecessary radiation dose to individuals and the environment.

This policy outlines the University’s commitment to:

  • embedding the principles of radiation protection into core activities, organisational culture and management systems
  • ensuring the continuous improvement of its radiation compliance and As Low As Reasonably Achievable (ALARA) radiation safety performance.

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9.5.2 Application

This policy applies to all QUT community members (staff and students; QUT's contractors or subcontractors and their employees; employees of a labour hire company assigned to work at QUT; outworkers; apprentices or trainees; students gaining work experience or engaged in work integrated learning (WIL); and volunteers).

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9.5.3 Roles and responsibilities

The Radiation Safety Act 1999 defines the obligations of the possession licence holder and the radiation users, and requires the appointment of a Radiation Safety Officer (RSO), to advise on local radiation practices. The Ionising Radiation Management Procedure (QUT staff access only) defines the QUT governance of radiation protection in operational detail.

Position
Responsibility

Vice-President (Administration) and University Registrar

  • as QUT’s possession licensee’s nominee, has responsibility for all radiation operations and outcomes that occur within QUT, as outlined in the Radiation Safety Act 1999
  • delegates to the Radiation Protection Advisor (RPA), defined as the possession licensee nominee’s delegate, radiation management and operational responsibilities

Radiation Protection Advisor (RPA)

  • as the lead possession licensee nominee’s delegate, is directly responsible for the management of all radiation licences, permits, practices and coordinates Radiation Safety Officers
  • approves radiation work instructions, radiation research projects and appoints RSOs to oversee appropriate radiation practices for all faculties, schools and institutes
Executive Director, Health, Safety and Environment
  • approves radiation procedures on recommendation from the Radiation Protection Advisor
Executive Deans (Faculty of Health and Science and Engineering Faculty)
  • are defined as deputy possession licensee nominee’s delegates
  • reviews and approves radiation work instructions pertaining to radiation practice areas and are invested in the governance and review process within each Faculty’s space (on behalf of the Vice-President (Administration) and University Registrar as delegates)
Radiation Safety Officers (RSO)
  • is a role appointed by the Radiation Protection Advisor and advises the possession licensee about the radiation safety status of QUT’s radiation practices and ways to remedy issues or improve safety
  • is not liable for actions in the course of their duties
Radiation Users
  • radiation users can be staff, students or another approved person working within QUT’s radiation practice areas
  • radiation users may be licenced or unlicenced, according to Queensland Health: Radiation Health’s requirements for each radiation practice and supervisory requirements

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9.5.4 Radiation licencing and permit requirements

QUT will obtain the required radiation possession licence, from the state regulator Queensland Health: Radiation Health. For all Nuclear material QUT will maintain possession permits for the storage and usage of fissionable material (Section 8 Radiation Management procedure). Licences must be in place before commencing activities defined as radiation practices. Where QUT holds a licence or permit for a defined radiation practice, the possession licence holder will be advised before the commencement of the project involving the radiation practice, and the requirements for individual use licences will be reviewed.

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9.5.5 As Low As Reasonably Achievable

As Low As Reasonably Achievable (ALARA) is a safety principle and an international radiation statement of best practice for minimising radiation dose and releases of radioactive materials by employing all reasonable methods while still allowing research and development to remain cutting edge. QUT will demonstrate its commitment to ALARA and the proactive improvement of its radiation protection performance by:

  • identifying and addressing radiation practice risk
  • promoting the principles of ALARA in the context of research, learning and teaching
  • considering environmental values and sustainability issues across all radiation practices
  • setting objectives and targets for those activities which have the potential to significantly affect the environment and measure and report on performance against those targets over time
  • promoting and monitoring radiation protection training to ensure all community members are aware of their environment and responsibilities
  • implementing and maintaining a University-wide Radiation Management Structure that allows consistency of hazard identification, review, management and operation, for all radiation practices on all campuses
  • minimising radiation waste production, as far as practicable
  • communicating radiation protection controls both internally and externally
  • ensuring all community members are informed and aware of their roles in safe radiation practice management
  • performing in-depth reviews of any project in which there is a likelihood of a radiation user receiving a whole body dose exceeding 1mSv per annum
  • aiming to maintain the public exposure levels of 1mSv per year for QUT radiation users.

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9.5.6 Radiation risk assessment

There are a number of defined radiation practices conducted at QUT which have the potential to cause individual and environmental harm. To minimise the risks associated with QUT’s radiation practices, a risk assessment must be conducted before the commencement of any project involving a radiation practice.

The Department of Health, Safety and Environment will partner with the local area Radiation Safety Officer to develop appropriate controls to be implemented.

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9.5.7 Monitoring and management

In order to achieve continual improvement of radiation safety, QUT monitors and reviews compliance and certification requirements of its radiation practices. Continual improvement of radiation protection performance will be demonstrated through low individual doses, achievement of objectives and targets, compliance with operational controls and the effective implementation of radiation management procedures. Compliance with QUT’s Ionising Radiation Management, statutory and other obligations will be monitored by local area Radiation Safety Officers and the Department of Health, Safety and Environment team through audits, inspections and operational practice area or health monitoring techniques. The Ionising Radiation Management Procedure outlines the radiation audit items and schedule.

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9.5.8 Reporting of incidents

There is a responsibility to report radiation incidents to the regulator in some circumstances. Information on the appropriate response to radiological events is detailed within Ionising Radiation Monitoring Procedure annexes.

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9.5.9 Definitions

Radiation Practices - Radiation practice means an activity in relation to a radiation source that may result, whether or not intentionally, in exposing anyone to radiation, but does not include the transport of a radioactive substance. The storing of a radioactive substance is a radiation practice.

Radiation Safety Protection Plan (RSPP) – the RSPP is the Ionising Radiation Monitoring Procedure and defines the QUT framework for identifying and managing radiation hazards via the allocation of resources, assignment of responsibilities and ongoing assessment and improvement of practices, procedures and processes. The RSPP must be approved by the State Regulator of radiation practices (Queensland Health: Radiation Health).

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9.5.10 Delegations

Refer to Appendix 3 Schedule of Authorities and Delegations (VC002, VC171)

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Related Documents

MOPP A/9.1 Health, safety and environment framework

Ionising radiation management procedure (QUT staff access only)

Ionising radiation monitoring procedure (QUT staff access only)

Radiation area monitoring system usage guideline (QUT staff access only)

Radiation Safety Act 1999

Radiation Safety Regulation 2010

Australian Radiation Health Series

Australian Radiation Protection Series

International Atomic Energy Agency publications

International Commission of Radiation Protection publications

 

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Modification History

Date Sections Source Details
06.03.17 All Registrar Simplified policy and minor revisions
10.06.15

All

Registrar

New policy

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