Executive Director, Health, Safety and Environment
Vice-Chancellor and President
Date of Next Review
9.1.3 Roles and responsibilities
9.1.4 Recognition of health, safety and environment roles
9.1.5 Health, safety and environment committees
9.1.6 Reporting of incidents
9.1.7 Health Safety and Environment Management System (HSEMS)
9.1.8 Emergency Control Organisations
The purpose of this policy is to outline the QUT governance framework for achieving excellence in health and safety and the protection of the environment in which it operates.
This framework applies to:
- QUT staff, students and others. Others includes the Chancellor, Council members, QUT's contractors or subcontractors and their employees; employees of a labour hire company assigned to work at QUT; outworkers; apprentices or trainees; students gaining work experience, engaged in work integrated learning (WIL), or higher degree or research; and volunteers
- all activities conducted by or on behalf of the University.
General responsibility of all QUT staff, students and others
Work health, safety and environment (HSE) duties and responsibilities are non-transferable.
All students, staff and others attending QUT campuses or any other places where the University conducts its operations, must take reasonable care in protecting the work health and safety of themselves and others, and the environment.
Health, safety and environment duties and responsibilities include specified HSE appointments as well as HSE duties inherent in all other forms of employment or study within QUT. Health, safety and environment duties and responsibilities must be documented within committee terms of reference or individual position descriptions and contracts of service and provided to people to whom they apply.
Vice-Chancellor and President
University Officers (see definitions)
|Vice-President (Administration) and Registrar||
|Director, Department of Health, Safety and Environment||
|Managers and Supervisors (any person who is responsible for supervision, direction or oversight of those covered by this policy; or responsible for QUT activities that may affect the environment , or any person’s health and safety)||
For activities under their responsibility (both on and off campus):
|QUT research students and staff||
|Health, Safety and Environment Advisors (HSEA)||
|Health and Safety Representatives (HSR)||
|First Aid Officers (FAO) (may be appointed by local areas)||
Further information on the duties and responsibilities associated with statutory and QUT roles are detailed on the Health, Safety and Environment website (QUT staff access only), and in specific health, safety and environment policy and procedures.
Staff who volunteer and discharge their duties in formal health, safety and environment roles (Health, Safety and Environment Advisors (HSEAs), Health and Safety Representatives (HSRs), wardens, First Aid Officers (FAOs) and Radiation Safety Officers (RSOs)) are eligible to receive two days, non-accruable, special leave per annum, subject to meeting eligibility requirements.
Workload and resource allocation for people in these roles should be included as part of the staff Performance Planning and Review (PPR) process (B/9).
QUT has two levels of health, safety and environment committees. University Health, Safety and Environment Committee (UHSEC) operates according to terms of reference (A/9.9).
Local health, safety and environment committees:
- develop and carry out measures to ensure health, safety and environmental protection in their work areas, which include establishing priorities, monitoring and reviewing hazards, control measures, incident reports, audits, inspections, training and other matters brought to the committees' attention
- report to the University Health, Safety and Environment Committee annually
- may raise issues with the Department of Health, Safety and Environment for advancement to University Health, Safety and Environment Committee as appropriate.
All health, safety and environment hazards, harm, incidents, injuries and illnesses must be reported to the immediate supervisor or local Health and Safety Representative (HSR) or Health Safety and Environment Advisor (HSEA) by the person involved following QUT's incident reporting processes.
If the incident resulted in or had the potential to result in a death, serious injury or illness to a person, a dangerous incident at the workplace, or environmental harm the serious or potentially serious matter should be immediately reported to:
- Department of Health, Safety and Environment, or
- Security (if after hours), who will contact the Director, Department of Health, Safety and Environment.
QUT will meet its legislative duties of care using a risk management approach, through the Health, Safety and Environment Management System (HSEMS). This provides the QUT community with specific advice on health, safety and environment procedures and a consistent approach to healthm safety and environment risk management. The HSEMS establishes the University standards for health, safety and environment, and includes procedural guidance, reporting requirements, tools and templates and a commitment to establishing measurable objectives and targets to ensure continued improvement aimed at elimination of work related injury and illness, or environmental harm. Faculties, institutes and divisions may develop local work instructions that expand on specific requirements or deal with local requirements.
Each QUT building is required to have an Emergency Control Organisation (ECO) consisting of a chief warden, a deputy chief warden and at least one warden per floor. The actual number of wardens required is determined through a documented risk assessment process conducted by the managers of the organisational areas occupying space within the building. Emergency Control Organisation duties take precedence over normal duties in the workplace and thus appointees must be released from their usual duties to attend training and to perform the activities of a warden.
Organisational areas are responsible for the issue and replacement of Emergency Control Organisation equipment. Details of Emergency Control Organisation equipment are contained in the Emergency Procedures Manual.
Environmental protection is defined in the Environmental protection policy (A/9.2).
Health and safety representative (HSR): a worker who has been elected by a work group to represent them on health and safety issues.
Reasonably practicable means that which is, or was at a particular time, reasonably able to be done in relation to ensuring health and safety, taking into account all relevant matters, including, with respect to the hazard or risk: the likelihood; the degree of harm which might result; what the person knows, or ought reasonably to know about; the availability, suitability and cost of ways to eliminate or minimise the risk.
University Officers under this policy refers to the Vice-Chancellor and President, Vice-President (Administration) and Registrar, Deputy Vice-Chancellors, Executive Deans of faculty, heads of division and institute directors.
Work health and safety (health and safety) means all aspects of maintaining a safe workplace, including the management of workplace bullying or verbal abuse, drug or alcohol abuse, physical and environmental health risks and unsafe work practices and conditions.
MOPP A/2.5 Risk management
MOPP A/9 Health, safety and environment
MOPP B/7.6 Workers' compensation
MOPP B/7.7 Workplace rehabilitation policy
MOPP B/9 Performance planning and review
MOPP C/4.4 Work integrated learning
Emergency and crisis management (QUT staff access only)
Health Safety and Environment Management System procedure (QUT staff access only)
Emergency procedures (QUT staff access only)
QUT Health, Safety and Environment commitment statement (QUT staff access only)
Work Health and Safety Act 2011 (Qld)
Work Health and Safety Regulation 2011
|24.05.17||All||Vice-Chancellor||Revised and simplified policy to reflect external audit recommendations|
A/9.1.4, A/9.1.6, A/9.1.7
|Council||Revised policy to reflect approved new department titled Health, Safety and Environment and new appointment of Director, Health, Safety and Environment|
|28.08.12||All||Registrar||New policy (Replaces former policies A/9.1 Health and safety policy and A/9.2 Health and safety management)|